Ohio, USA

Ohio Public Records Guide

Ohio Open Records Law

Ohio Rev. Code sec. 149.43 et seq.

Established in 1963.

Overview

Ohio’s history of access to public records predates the official passage of the state’s 1963 law, and in fact predates its statehood: As the Reporter’s Committee for the Freedom of the Press noted, a 1901 court decision clearly stated that, “As public records are but the people’s records, it would seem necessarily to follow that unless forbidden by a constitution or statute, the right of the people to examine their own records must remain.”

Unfortunately, that “forbidden by a constitution or statute” caveat can appear at the most inopportune times. For example, courts have ruled that even public employees’ personal notes taken on the job can be exempt, since they were for employee rather than as part of their duties to their employer.

Attorneys fees can, and in some circumstances when promised deadlines are missed or requests are ignored must, be awarded when a requester sues. This is useful as there is no administrative appeal process in the state.

While there is not a set deadline for when a response must be made, it is expected to be “prompt”: Without delay and with reasonable speed, according to the RCFP.

The Missouri Sunshine Law is open to all, holds that nearly every public agency is subject to the law except for some kinds of judicial records, and has a very narrowly worded exemptions list that is more specific than much of the exemption language in other states FOIA laws. Enforcement is fairly strong, with a one thousand dollar fine for violators of the law that unknowingly failed to comply with the law and a $5,000 fine for purposeful violations of the law. Fees are held to actual cost in Missouri. There is however no public records custodian, counselor or ombudsman here.

There are no administrative appeals here. Instead a requester has one year to file a suit in circuit court if they wish to appeal a request for any reason.

It should be noted that technically Missouri has two public records law. The other is known as the 2and predates the Sunshine Law, being established 1961. This law is much more limited than the Sunshine Law, and deals only with records kept due to statute or ordinance.

The Law

  • Prompt response time required, usually within several days
  • No administrative appeal
  • Awards attorneys fees and possibly punitive fees of $100 per day

Supplemental

Ohio State Records Retention Schedules

Ohio Local and County Records Retention Schedules

The Details

Can you submit a request if you’re not a resident?

Yes.

To whom does this apply?

Executive?

Yes.

Legislative?

Yes.

Judicial?

Yes.

Who is exempted?

All “public offices” fall under Ohio’s public records law.

Is there a designated records custodian?

Not required.

How long do they have to respond?

While there is not set deadline, agencies are expected to respond promptly.

Does the agency have to give you a tracking number or estimated date of completion?

No.

Can they ask why you ask?

No.

What enforcement?

Enforcement is primarily through lawsuits, and a request does not need to be rejected before a requester may sue. Courts may award attorneys fees in many cases, and must if the agency simply ignored the request or misses a promised response date. In addition, a court may award a $100 per business day in punitive fees.

The attorney general may also enforce the public records law.

Fees?

In general, fees of the actual cost of materials, but not labor, may be charged. The Department of Motor Vehicles may charge additional fees for data requested for marketing or other commercial purposes.

Are there fee waivers for media requests or those made in the public interest?

No.

Attorney’s fees - Can you win them?

Yes, provided you win your appeal in court.

Exemptions and Appeals

What exemptions exist?

Exemptions to the Missouri Sunshine Law are supposed to be construed as narrowly as possible to further the openness of government. This makes Missouri’s list of 21 exemptions quite interesting, as they are very detailed about their scope. For instance when deliberating on whether or not to disclose real estate documents, an agency must weigh whether or not release really would adversely affect the legal consideration of that real estate. This very thorough breakdown of when records may be released under the exemption is very helpful and very detailed and can be very useful when requesting records in Missouri.

As for the actual exemption categories themselves, they are fairly standard. Personnel records, social security information, proprietary information in science or technology, personal financial information, law enforcement techniques and active cases, many kinds of medical records, scholastic information and sealed bids. A full list of Missouri’s exemptions can be found in the resources section.

Do they have to tell you why a portion or pages were redacted or withheld?

Public offices must either “notify the requester of any redaction or make the redaction plainly visible.”

How much time do you have to appeal?

Not applicable.

Can you appeal to the courts?

Yes, litigation is the only resource for rejected requests.

Resources

Organizations

Ohio Coalition for Open Government Ohio Newspaper Association

Attorneys and Law Firms

The following attorneys and law firms have practiced public records law. Names marked with an asterisk have indicated a willingness to offer pro bono services on a case by case basis.

There are currently no experienced public records law attorneys that we know of in Missouri. Write to us at info@MuckRock.com if you know of any and want to help us out!

Successful appeals

News Stories on Public Records Laws in the State

Blogs and feeds primarily focused on public records in Missouri

Public Records Guide and Advice

RCFP Ohio exemption discussion Ohio Attorney General’s Guide ACLU Guide to Ohio Public Records

Newsletters

Let us know

Big FOIA wins

Have a public records success story? Let us know!

Stats

Request Record
284 Filed
92 Completed
11 Rejected
77 No Responsive Documents
37 Awaiting Acknowledgement
22 Awaiting Response
28 Requiring Action
Appeals
None
Allowed Response Time
No limit
Average Response Time
52 days
Success Rate
29.58%
Average Fee
$8.16
1.76% of requests have a fee

Top Agencies See All

Agency Requests Pages Released
Ohio State Highway Patrol 896 255
Department of Commerce 265 1,438
Columbus Division of Police 149 420
Office of the Attorney General - Ohio 80 357
Ohio Department of Rehabilitation and Correction 73 1,054
Office of the Governor of Ohio 62 22
Cincinnati Police Department 50 148
Cleveland Police Department 38 140
Ohio Department of Public Safety 31 110
Toledo Police Department 21 148

Top Localities See All

Jurisdiction Requests Pages Released
Columbus, OH 158 444
Cincinnati, OH 57 148
Cleveland, OH 46 342
Toledo, OH 19 148
Conneaut, OH 17 196
Akron, OH 15 48
Youngstown, OH 12 366
Cuyahoga County, OH 8 4
Celina, OH 7 1
Cleveland Heights, OH 6 26