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i.e., "John Doe Arrest Report" or "2017 Agency Leadership Calendars". Agencies may see this on emailed requests.

i.e., Police Department, Austin, TX or Office of the Governor, Arkansas

To Whom It May Concern:

Pursuant to the { law name }, I hereby request the following records:

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within { days }.

Sincerely,

{ name }

Words in { brackets } are automatically replaced based on the agency and jurisdiction. You can use the following variables:

{ law name }
Inserts the full name of the relevant transparency law, i.e. Freedom of Information Act.
{ short name }
Inserts the abbreviation of the relevant transparency law, i.e., FOIA.
{ days }
Inserts the number of days the law permits before a response is required, or a default of 10 days if no requirement.
{ name }
Inserts your name. Change that here.
{ agency name }
Inserts the name of the agency.

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