Alerts (Cleveland Police Department)

Dear Dhruv Mehrotra,
Thank you for your interest in public records of the City of Cleveland. Your request has been received and is being processed in accordance with the Ohio Sunshine Laws. Your request was received in this office on 10/30/2023 and has been given the reference number P026119-103023 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.

- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.

- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dhruv Mehrotra

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant city department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The public records law does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the Cleveland Public Records Center.
City of Cleveland - Public Records

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RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #P026119-103023.
Dear Dhruv Mehrotra, TheCity of Cleveland Division Of Police received a public record requestfrom you on October 30, 2023. You requested the following:
“To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.

- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.

- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dhruv Mehrotra

Upload documents directly: https://www.muckrock.com/ This letter seeks to clarify your request. Dear Dhruv Mehrotra,
Can you please provide us with an email address or domain for Shotspotter/SoundThinking.
Thank you. For assistance, the City's Records Retention Schedule and "How to Make a Records Request" guide are both attached. IF CLARIFICATION IS NOT RECEIVED WITHIN TEN DAYS, THIS REQUEST WILL  AUTOMATICALLY BE WITHDRAWN.
Public Safety - Public Records Request - P026119-103023 You may provide a response to the City by any of the following methods: 1. Reply to this email 2. Access the Cleveland Public Records Center 3. Regular mail to 1300 Ontario St., 44113, Cleveland, OH Attn: Public Records
Ifyou have any questions, or wish to discuss this further you may call216-623-5352. Sincerely, City of Cleveland Police Public Records To monitor the progress or update this request please log into the Cleveland Public Records Center.

Dear Dhruv Mehrotra, In regards to the Public Safety - Public Records Request received on 10/30/2023 requesting records, the records have been in " status for 10 days. The City of Cleveland considers this request closed. If you would still like the records, please submit another Public Safety - Public Records Request. Thank you for using the Cleveland Public Records Center. Requested Clarification" Request Details: Reference # P026119-103023 Description of Records Requested: To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.

- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.

- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dhruv Mehrotra

Upload documents directly: https://www.muckrock.com/ To view the full details of  this request please log into the Cleveland Public Records Center.

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I'm sorry this was closed in error.  It was reopened today and there are some responsive emails we hope to provide soon.  Feel free to contact me directly if you have any questions.  Atty Tim Puin 216-664-2807 or tpuin@clevelandohio.gov.  Thanks for your patience and have a good Thanksgiving.

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RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #P026119-103023. Dear Dhruv Mehrotra, The City of Cleveland received a public record request from you on October 30, 2023. You requested the following: “To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.

- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.

- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dhruv Mehrotra

Upload documents directly: https://www.muckrock.com/ The City has reviewed its files and has located a portion of the responsive records to your request. Please log in to the Cleveland Public Records Center to retrieve the appropriate responsive documents. The City will continue to gather any additional records and you will be notified via email when records are complete. If responsive materials include video please note: *Photographs of peace officers whose duties may include undercover or plain clothes positions or assignments are exempt from release under O.R.C. §149.43 (A)(7)(g) and can only be released with the prior written approval of the applicable peace officer. *Motor vehicle/driver record information (including driver’s license numbers, license plate numbers, VIN numbers, and the entirety of a driver’s license including photos) pursuant to 18 U.S.C. 7521, et seq. (Driver’s Privacy Protection Act Public Safety - Public Records Request - P026119-103023
Please note:

* Please make sure that any pop-up blockers are turned off in order to view/download records.
* Records may be viewed/downloaded up to 3 times. You have up to 30 days to view/download records. If you have any questions, or wish to discuss this further, you can reply to this email or go to the Cleveland Public Records Center and Send a New Message. Sincerely, City Of Cleveland Public Records To monitor the progress or update this request please log into the Cleveland Public Records Center.

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #P026119-103023. Dear Dhruv Mehrotra, The City of Cleveland received a public record request from you on October 30, 2023. You requested the following: “To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.

- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.

- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dhruv Mehrotra

Upload documents directly: https://www.muckrock.com/ The City has reviewed its files and has located a portion of the responsive records to your request. Please log in to the Cleveland Public Records Center to retrieve the appropriate responsive documents. The City will continue to gather any additional records and you will be notified via email when records are complete. If responsive materials include video please note: *Photographs of peace officers whose duties may include undercover or plain clothes positions or assignments are exempt from release under O.R.C. §149.43 (A)(7)(g) and can only be released with the prior written approval of the applicable peace officer. *Motor vehicle/driver record information (including driver’s license numbers, license plate numbers, VIN numbers, and the entirety of a driver’s license including photos) pursuant to 18 U.S.C. 7521, et seq. (Driver’s Privacy Protection Act Public Safety - Public Records Request - P026119-103023
Please note:

* Please make sure that any pop-up blockers are turned off in order to view/download records.
* Records may be viewed/downloaded up to 3 times. You have up to 30 days to view/download records. If you have any questions, or wish to discuss this further, you can reply to this email or go to the Cleveland Public Records Center and Send a New Message.

--- Please respond above this line ---

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #P026119-103023.
Dear Dhruv Mehrotra, The City of Cleveland received a public record request from you on October 30, 2023. You requested the following:
“To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.

- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.

- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dhruv Mehrotra

Upload documents directly: https://www.muckrock.com/ The City has reviewed its files and has located responsive records to your request. Please log in to the Cleveland Public Records Center at the following link Cleveland Public Records Center to retrieve the appropriate responsive documents. Please note:

* Please make sure that you allow pop-ups from this site in order to view/download records.
* Records may be viewed/downloaded up to 3 times. You have up to 30 days to view/download records. Public Safety - Public Records Request - P026119-103023 If responsive materials include video please note: *Photographs of peace officers whose duties may include undercover or plain clothes positions or assignments are exempt from release under O.R.C. §149.43 (A)(7)(g) and can only be released with the prior written approval of the applicable peace officer. *Motor vehicle/driver record information (including driver’s license numbers, and the entirety of a driver’s license including photos) pursuant to 18 U.S.C. 7521, et seq. (Driver’s Privacy Protection Act) If you have any questions, or wish to discuss this further, you can reply to this email, go to the Cleveland Public Records Center and Send a New Message. Sincerely, City of Cleveland Public Records To monitor the progress or update this request please log into the Cleveland Public Records Center.