Traci Annette Yerbich - Claims Officer - Division of Child Support - Attorney at Law - Washington State Department of Social and Health Services

Greater Weight of Evidence filed this request with the Washington State Department Of Social And Health Services of Washington.
Est. Completion March 2, 2023
Status
Partially Completed

Communications

From: Greater Weight of Evidence

VIA EMAIL: DSHSPublicDisclosure@dshs.wa.gov

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A COMPLETE COPY OF THE PERSONAL STORAGE TABLE FILE (.PST FILE) FOR THE EMAIL ACCOUNT:

traci.yerbich@dshs.wa.gov

For the time period: 01-01-2022 to 10-28-2023.

Upon information and belief “traci.yerbich@dshs.wa.gov” is the email account currently assigned to Washington State Department of Social and Health Services - Claims Officer - Division of Child Support - Attorney at Law - Traci Annette Yerbich, DOB: 8-16-1968, Address: 3906 60th Street Ct NW Gig Harbor, WA 98335.
FORMAT OF PRODUCTION OF RESPONSIVE RECORDS

Please provide the requested .pst file in the NATIVE electronic format as stored on agency email servers.

If the .pst file cannot be produced in the NATIVE .pst format, explain in exact technical and procedural detail under the Washington State Public Records Act (RCW 42.56) WHY the file cannot be produced as the .pst file is electronically and NATIVELY stored.

COMMUNICATIONS – NO 3rd PARTY PORTAL TO BE USED

Washington State Law is clear that the use of 3rd party “portals” for a public records request is optional for the requestor. Respectfully I decline. Please provide all records electronically via direct email attachment or internet download link with no password protection and no 3rd party registration.

NO 3RD PARTY COMMUNICATION OBLIGATION

Do not direct me to use, register for, or communicate with your agency via any 3rd party company portal including but not limited to FOIA Online, GovQA, Next Request, FOIA Express, Just FOIA FOIA Direct, Web Form, or any other online portal. Use direct email for all communications.

If you provide a web-based link to publish responsive records, please make the records completely public without any login, registration, sign-in, or any other end-user restriction.

EXEMPTION LOGS

Please ensure any redactions or exemptions claimed in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record as well as the specific number of pages, if any, that your agency redacts or withholds in their entirety. Every redaction must be keyed by footnote or by other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.

FEES

In the event that there are fees, please inform me of the total charges in advance of fulfilling my request in strict compliance with all provisions of the Washington State Public Records Act.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

From: Washington State Department Of Social And Health Services

This email is sent on behalf of DSHS Public Disclosure. If you are responding via email, please send your correspondence to DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>

Please see the attached letter in regards to your records request. Please reference the request ID when contacting our office regarding this request.

Andrea Sterzer / Public Records Specialist / Information Governance
Office of the Secretary
Washington State Department of Social and Health Services
(O) 360-902-8484 / DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>
Transforming Lives

From: Greater Weight of Evidence

NOVEMBER 8, 2022

VIA EMAIL: DSHSPublicDisclosure@dshs.wa.gov

“November 7, 2022

MuckRock News
Dept MR 135902
263 Hunington Ave
Boston MA 02115

Emailed to: requests@muckrock.com

RE: Request for Public Records – DSHS Request ID # 202210 PRR 469

This letter responds to your request under the Public Records Act, Ch. 42.56 RCW. We received
your request on October 31, 2022. Please use the above request ID number when contacting us
about this request.

You asked for a copy of the Personal Storage Table (.pst) file for Traci Yerbich, email account
traci.yerbich@dshs.wa.gov for the time period January 1, 2022 – October 28, 2023 in Native
Format.

Please note, we understand this request includes records created on or before October 31, 2022 (date
request was received) and does not include records that may be created in the future. Under RCW
42.56.080(1), a public records request must be for an existing identifiable record. Requests cannot
be “standing” requests for records that may be available in the future (Sargent v. Seattle Police
Dept. 2011). If you wish to receive records related to the above subjects that may be created during
the next year (November 1, 2022 – October 28, 2023), you will need to make a new request at a
future date.

You have asked to receive records in native .pst format. We will make every effort to comply with
this request when native format is available. Please note, if records require the redaction of exempt
information we only have the ability to provide them in PDF format. Please note: emails in the .pst
file may contain the following:

Records that include/contain individual DSHS Client information will be redacted and/or
withheld as those records would be confidential and privileged under RCW 74.04.060, and
other state and federal laws that govern DSHS programs. Records related to DCS are also
private and confidential under RCW 26.23.120. We must have a valid authorization or
court order to allow us to give you client records held by DSHS.

Responsive records may include thousands of all-staff emails, meeting notices, calendar
appointments, distribution list emails with multiple recipients, and other emails received by this
employee during the course of their normal job duties. Additionally, responsive records may also
include thousands of emails that contain large spreadsheets/lists of employees or clients that will
require extensive review and, when converted for review for potential redactions, each spreadsheet
may be hundreds of pages in length. Do you wish to receive these types of records?

If we do not receive clarification from you within two weeks, or by November 21, 2022, we will
understand you are seeking the records noted above and will process your request accordingly.
Records located in response to your request will likely include lists of individuals. RCW
42.56.070(8) prohibits agencies from providing access to lists of individuals when requested for a
commercial purpose. If you wish to receive lists of individuals, we require completion of the
enclosed declaration form certifying that you are not making this public records request for
commercial purposes. Without completion of this form lists of individuals will be redacted or
withheld under RCW 42.56.070(8).

We will send your request to the DSHS programs that may hold responsive records. Due to current
workloads, the number of other pending requests and the scope of your request, we estimate it will
take up to 45 business days or until about January 13, 2023, to find, review, copy and produce any
available records from Department programs. Records will be provided in installments as
appropriate.

We will contact you when we find records and tell you of any charges under RCW 42.56.120 and
WAC 388-01-080. DSHS may charge for copies of electronic records, actual cost of other copies
and postage. If there is a charge, we will send you the records after receiving a check made out to
DSHS for the amount due.

If you have any questions, please feel free to contact our office or Norah West at
norah.west@dshs.wa.gov.

Sincerely,
Andrea Sterzer
DSHS Public Records Specialist
Phone: 360-902-8484/Fax: 360-902-7855 / DSHSPublicDisclosure@dshs.wa.gov
Enclosure
Cc: Norah West”

RESPONSE:

RE: Letter dated November 7, 2022

RECORDS REQUESTED IN NATIVE .PST FORMAT

You stated “Please note, if records require the redaction of exempt information, we only have the ability to provide them in PDF format.”

This is not a factual statement. It has been confirmed that DSHS utilizes standard office software in the course of regular business operations capable of exporting .pst files to .pdf format, applying redactions were appropriate and/or allowed by law, and then re-importing the redacted files back to the original .pst format for production.

This request is for a specifically identified record, the Personal Storage Table (.pst) file for Traci Yerbich, email account traci.yerbich@dshs.wa.gov for the time period January 1, 2022 – October 28, 2023 in Native .pst format.

The burden, and/or legal responsibility for the application of any redactions or exemptions allowed by statute is the sole obligation of your Agency, not this requestor.

The public record, which has been properly identified is what needs to be produced.

NO COMMERICAL PURPOSE - DECLARATION

This public records request is not specifically seeking a list of individuals or a list of any kind. We understand that contained in the requested .pst file identified lists may in fact be captured for production as generated and utilized in the regular course of business by your agency.

DECLARATION: I declare this public records request does not seek any list of individuals nor does it seek any specific list of any kind and the request itself is not for profit in any way.

This declaration of no commercial purpose satisfies the requirements of RCW 42.56.070(8).

You state: “Responsive records may include thousands of all-staff emails, meeting notices, calendar appointments, distribution list emails with multiple recipients, and other emails received by this employee during the course of their normal job duties. Additionally, responsive records may also include thousands of emails that contain large spreadsheets/lists of employees or clients that will MuckRock News 202210 PRR 469 November 7, 2022 Page 2 require extensive review and, when converted for review for potential redactions, each spreadsheet may be hundreds of pages in length. Do you wish to receive these types of records?”

This request is for a specifically identified record, the Personal Storage Table (.pst) file for Traci Yerbich, email account traci.yerbich@dshs.wa.gov for the time period January 1, 2022 – October 28, 2023 in Native .pst format. We wish to receive this identified public record.

You state: “Records located in response to your request will likely include lists of individuals.”

Provide proof of the accuracy of this statement.

In any event, this request is not for profit in any way. The no commercial purpose declaration has ben satisfied as per RCW 42.56.070(8).

RECORDS INSTALLMENTS

If records are to be provided in installments, please provide installments of records in reverse chronological order with the newest dated records produced first and the oldest records being produced last.

Thank you.


From: Washington State Department Of Social And Health Services

Good morning,

I’ve attached our initial five day response letter that shows our initial time estimate. We requested clarification by November 21, 2022 which we received from you on November 16, 2022. Due to our current workload of processing over 600 requests, our original time estimate for when a first installment will be available remains January 13, 2023.

Natasha House (she/her)
DSHS Public Records Officer

From: Washington State Department Of Social And Health Services

Please see the attached correspondence regarding your request. If you have any questions please contact our office. Thank you.

Natasha House (she/her) / DSHS Public Records Officer
Information Governance / Office of the Secretary
Washington State Department of Social and Health Services
DSHSPublicDisclosure@dshs.wa.gov<mailto:DSHSPublicDisclosure@dshs.wa.gov>
Transforming Lives

From: Washington State Department Of Social And Health Services

Password: 7b4h#56G&k

Natasha House (she/her)
DSHS Public Records Officer

Files

pages

Close