Handbooks (Washington State Human Resources)

Kiera Murray filed this request with the Office of Financial Management of Washington.
Multi Request Handbooks
Status
Completed

Communications

From: Kiera Murray

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A copy of any employee handbooks, workplace policy manuals, onboarding guides, and other documents and policy books provided to new employees as part of a “new hire” program that are maintained by this agency. If orientation materials are provided digitally to new employees, please provide digital copies of these materials.

You may limit this request to materials that are currently provided to new employees.

If there are ways to modify or change the scope of my request to reduce the burden on agency resources, please let me know. If over the past six months you’ve responded to another requester with information that likely covers substantially similar material and re-releasing that same material instead of a new search reduces the burden on agency resources, please let me know and I’m happy to consider accepting that instead of requiring a new search.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest. The requested documents will be made available to the general public free of charge and the request is made in the process of public policy research news gathering and not for commercial usage.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Kiera Murray

From: Office of Financial Management

We received your request, copied below.

Under the Public Records Act, chapter 42.56 RCW, I reply on behalf of the Office of Financial Management.

This request has been assigned number PRR085.

Based on the nature of your request and the number of other requests we are currently handling, I estimate we can provide responsive records, should we hold any, by September 30, 2021. This anticipated date is only an estimate and may need to be revised as we process your request.

It is OFM policy to charge the following for producing records: $0.15 per page for photocopied or printed documents, $0.10 per page scanned into an electronic format, $0.05 per each four electronic records produced electronically, and the actual cost of any storage device, delivery charge, or postage.

If the total estimated cost of providing records is under $5.00 we will not charge any fee. If OFM will be charging you a fee to produce records responsive to your request, we will notify you of the fees owed and will produce the responsive records upon receipt of a down payment, or upon receipt of payment for the first installment if records are produced on an installment basis. If OFM does not receive payment within 30 days of notifying you we will close your request.

If you have any questions or would like to discuss this request further, please feel free to contact me at 360-870-8731 or at publicdiscloure@ofm.wa.gov.

Thank you,

Tina Lymath
Public Records Officer
Office of Financial Management
PO Box 43113
Olympia, WA 98504-3113
tina.lymath@ofm.wa.gov
360-870-8731

From: Office of Financial Management

Good afternoon,

For now, here is the link to our HR/Payroll webpage.

https://inside.ofm.wa.gov/hr-payroll

I am also going to send your request to our Human Resources office for more. I still estimate a due date for September 20, 2021 for the rest.

Tina Lymath
Public Records Officer
Office of Financial Management
PO Box 43113
Olympia, WA 98504-3113
tina.lymath@ofm.wa.gov
360-870-8731

From: Office of Financial Management

Good morning.

Here is a link to the Collective Bargaining documents you requested.

These are from 2015-2019 and the rest are online at the link I provided on August 25, 2021 (see below).

https://ofmwagov.box.com/s/cz2fwgqikc23n00x98bc0vqbaa3nzjwl

2015-2017 and 2017-2019 are in two separate folders. All of these are in PDF format. Please let me know if you have issues opening these or accessing this link.

This request is now considered complete.

Thank you for your patience.

Tina Lymath
Public Records Officer
Office of Financial Management
PO Box 43113
Olympia, WA 98504-3113
tina.lymath@ofm.wa.gov
360-870-8731

From: Office of Financial Management

Good afternoon. I am sending a first installment of what OFM provides to new employees during the onboarding process. Please see attached for resources provided as well as the official email each employee received below. If I find more I will reach back out to you by September 30, 2021.

On August 27 I sent this link to you as well: https://inside.ofm.wa.gov/hr-payroll

Here is the email and information that new employees receive:

Hello and welcome to OFM! Here is all of the information covered in the virtual New Employee Onboarding process. Attached you will find the PDF Slides that are presented in the orientation process, as well as a number of valuable resources for employees.

Please take a moment for a quick survey about your New Employee Orientation: https://www.surveymonkey.com/r/NGHMFSS<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.surveymonkey.com%2Fr%2FNGHMFSS&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733385888%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Wm3KoUVtUKS%2FjXxGNYzW2lxSSgC3hItUoIUJSr0fJkQ%3D&reserved=0>

Payroll / Benefits

* Mat Harris<mailto:mailto:OFMGOVpayroll@ofm.wa.gov> is your contact for information regarding your Payroll and Benefits. For more information on our intranet, you can go to the HR & Payroll page<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finside.ofm.wa.gov%2Fhr-payroll&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733395846%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=hKTvbI3M7nFm6Oal8dPyzvM3VvVZo%2BBj2jra3QMOH0w%3D&reserved=0>.
Safety

* The Emergency & Safety<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finside.ofm.wa.gov%2Fpolicies-procedures%2Femergency-safety&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733395846%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=CjARVBLqMjv1YFAtO0S1xlHEzIQkXLmoegBlOAoG2rk%3D&reserved=0> page will familiarize you with the information that you will need for anything related to accident and hazard reporting, information lines and more.
* Here is the link to the OFM news piece<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finside.ofm.wa.gov%2Fabout-ofm%2Fnews%2F2020%2Fwebsite-helps-remind-you-take-breaks-and-stretch&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733405803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=i4dNBKE3Dg6jAQRjNJ7ayZYmnkgyJ0Mao9Plgc3pTMs%3D&reserved=0> that provides the link for the stretch break reminder.
Facilities / Maintenance

* Our Contact Brochure is attached to this email. This will be great to have on your desktop or print and post somewhere for easy reference.
* All employees will have their badge to access OFM (or GOV if you are working for the Gov's Office) Buildings. This badge will be mailed to your current address. Please reach out to facilities@ofm.wa.gov<mailto:facilities@ofm.wa.gov> if you do not receive your badge by the end of your first work week.
* Those working at the 1500 Jefferson Building or needing access to this building - you will be mailed a separate access badge for this building. This badge is only for the 1500 Jefferson Building and will not work on other OFM/GOV buildings.
NEO Information and online orientation of Policy/Procedures

* Please visit The New Employee Orientation<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finside.ofm.wa.gov%2Fhr-payroll%2Fnew-employee-orientation&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733405803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=PXix6zT0zqCa9EihA2TCJO0j8pAnC1A20PTPFpBb3rs%3D&reserved=0> page to access the online orientation. Here you will tab through an extensive list of information covering everything talked about in the NEO meeting, as well as other important information for employees. I would recommend reviewing this a section or two at a time. There is a lot of information here.
Training Information

* Please visit the OFM Training<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finside.ofm.wa.gov%2Fhr-payroll%2Ftraining%2Fofm-training&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733405803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=rXeuYp6gp%2B7SG3x17zMZSCGwD1Ixg7Z%2BZ3hU%2Bf5DWgA%3D&reserved=0> page, where you will find:
* A list of Mandatory Training to complete. Many of these are in process of being converted to a virtual delivery, so complete what you are able and look for updates regularly.
* Information on The Learning Center to access online training. If you need to be signed up, please contact Hang Nguyen-Le<mailto:hang.nguyen-le@ofm.wa.gov> for assistance.
* Attached you will find information on the Employee Assistance Program<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdes.wa.gov%2Fservices%2Fhr-finance%2Fwashington-state-employee-assistance-program-eap&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733415760%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JS%2FyMN1yOpELqT1UIYsw3FJd7uuKAejDV5qfc65LaeU%3D&reserved=0>, which provides free support such as counseling and financial management. OFM pays for an additional service called Work/Life, which you can explore through the attachment. If you are working within OFM, use the code "OFM". If you are within the Governor's office, please use the code "GOV" when prompted online.
Diversity, Equity and Inclusion

* Information about our internal DEI Council as well as a wealth of resources around topics related to DEI in the workplace can be found on our OFM DEI Council<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finside.ofm.wa.gov%2Fabout-ofm%2Fgroups-committees%2Fofm-dei-council&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733415760%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=WBu%2BTroDamYypmxyBhVwACt4sYfNi0JfaVj%2Fr%2FUTOe0%3D&reserved=0> page. Check out our latest newsletter!
* Here is the link to all of the OFM Out Loud episodes<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fweb.microsoftstream.com%2Fchannel%2F665aff60-7417-480f-9118-f7d2129d9868%3Freferrer%3Dhttps%3A%252F%252Finside.ofm.wa.gov%252F&data=04%7C01%7Cpublicdisclosure%40ofm.wa.gov%7Ce9ef0863c650485f4ee708d96bc78a05%7C11d0e217264e400a8ba057dcc127d72d%7C0%7C0%7C637659328733415760%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=LaIC6Tv4cflL%2Fa4KcX2yQoW6wKL%2BdVF46n7KDw%2Fukzo%3D&reserved=0>!
* Attached, you will also find a description of our Statewide Business Resource Groups, who bring together groups of employees and their allies who have a common interest or characteristic.

Tina Lymath
Public Records Officer
Office of Financial Management
PO Box 43113
Olympia, WA 98504-3113
tina.lymath@ofm.wa.gov
360-870-8731

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From: Office of Financial Management

Good morning. Just to follow up, the links below and also attached is what Human Resources provides to employees for the onboarding process for the Office of Financial Management. This request is considered formally complete as of September 10, 2021.

Tina Lymath
Public Records Officer
Office of Financial Management
PO Box 43113
Olympia, WA 98504-3113
tina.lymath@ofm.wa.gov
360-870-8731

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