Central Kitsap School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

PRA Audit filed this request with the Central Kitsap School District of Washington.

It is a clone of this request.

Due Nov. 12, 2021
Est. Completion Dec. 17, 2021
Status
Awaiting Response

Communications

From: PRA Audit

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Central Kitsap School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From:

Dear "PRA Audit" Requester,

Pursuant to RCW 42.56.520, this letter is to acknowledge receipt of the public records request you submitted to the Central Kitsap School District ("District") on November 7, 2021, via the District's electronic public records request form. Specifically, you requested the following records:

I request a complete electronic copy of all Public Records Requests received by Central Kitsap School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

You also requested that these records be provided to you in native electronic format. The District interprets that to mean that you would like the native format of the records as they were provided to each requester. Please let us know as soon as possible if this is not a correct interpretation of your request for records in native format. Please also be aware that in some instances it may not be possible to provide records in native format if additional redactions must be made to the records before they are provided to you.

Further, the records retention period for public records requests is two years, so the District does not have copies of all requests and responses dating back to January 1, 2010. However, the District will be sure to provide you with all responsive records currently in our possession.

Because of the broad nature of your request, please understand that it will take the District a significant amount of time to fill the request. If you would like to narrow the scope of your request so that we may provide you with the records you are seeking in a more expeditious manner, you are always welcome to do so.

The District currently estimates it will be able to provide you with all records responsive to this request by March 31, 2022, with an estimated date of December 17, 2021, for an initial installment of records. This estimated date will allow sufficient time for the District to conduct a search for all responsive records, review the records for information that is exempt for disclosure under the Public Records Act, apply any necessary redactions, and produce an exemption log to explain any redactions made to the records.

Although these records were previously provided to requesters in response to public records requests, they will all have to be reviewed for student information that is protected by the Family Educational Rights and Privacy Act and other applicable exemptions related to both students and employees, as many of the records requests responsive to your request were made by families of students or District employees themselves.

Please understand that the above estimated date of completion is an estimate, and may be subject to change depending on a variety of factors, including the volume of records that are responsive to this request. If we require additional time to provide you with records responsive to your request, we will be sure to notify you in writing.

The District will contact you with an initial estimate of any applicable costs for the first installment of records before providing you with that installment, and will also provide you with a total estimate of the costs for the entire request when we are able.

Please let me know if you have any questions.

Regards,
Cheryl

[cid:image001.jpg@01D7DA34.9E015140]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
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From: Central Kitsap School District

Good Afternoon,

I am writing to provide an update to our initial estimate for production.

We now estimate full production by May 27, 2022.

Call or email me if any questions.

Sincerely,
Cheryl

[cid:image004.jpg@01D8598A.282D5C90]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org

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