Central Valley School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021
It is a clone of this request.
| Submitted | Nov. 4, 2021 |
| Est. Completion | Aug. 18, 2023 |
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Communications
From: PRA Audit
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
I request a complete electronic copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.
In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.
If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.
For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).
I request electronic production of all electronic records in the original NATIVE electronic format for each record.
I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.
THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.
The requested documents will be made available to the general public.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
PRA Audit
From: Central Valley School District
Please consider this in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
As you are likely aware, public records laws recognize that additional time to respond to a request is allowed when needed for the following reasons: (1) to determine if there is a need to clarify the intent of the request; (2) to determine if any information requested is exempt; (3) to locate and assemble the information requested; or (4) to notify third persons or agencies affected by the request. This is the case here as the District will need time to locate and assemble any responsive records.
Please understand, however, that the ongoing impacts of COVID-19 in Washington state and the District's other educational obligations during the continuing COVID-19 State of Emergency, as well as the District's obligations during the school year, are impacting the District's ability to process public records requests as significant time and resources are being dedicated to other administrative functions of the District. Additionally, given the upcoming Thanksgiving Holiday and District Winter Break, at this time the District anticipates being able to respond more fully to your request by January 7, 2022. That said, we will certainly provide any responsive records to you sooner if we are able to do so.
Additionally, although the District anticipates responding to your request in installments and does not know at this time what the total charges will be, the District may require a deposit of up to ten percent of the estimated costs of copying all the records requested and utilizes the following statutory default charges for electronic records:
* 10 cents/page for records scanned into electronic format;
* 5 cents for every four electronic files or attachments uploaded to an email, cloud storage service, or other electronic delivery system;
* 10 cents/gigabyte for transmitting records electronically.
Please let us know if you have questions about any of the above.
Jay Rowell
Associate Superintendent
Central Valley School District
[cid:BD8F830E-58BB-4283-A043-740A21D245C2-L0-001]
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image001
From: Central Valley School District
Attached please find an installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District in October 2021 that have been fulfilled and closed.
Please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records. Please understand that after assessing the process for identifying and preparing potentially responsive records for this first installment, and given the scope of your request, the District has determined that it will take multiple installments and a significant amount of time to fulfill your request. As previously mentioned, please also understand that the impacts of COVID-19 in Washington state and the District's other educational obligations during the COVID-19 State of Emergency are having a significant impact on the District's ability to process public records requests. The District currently anticipates that it will need until November 10, 2023 to complete this request. That said, at this time the District will attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, February 25, 2022. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above. Thank you.
Jay Rowell
Associate Superintendent
Central Valley School District
[cid:BD8F830E-58BB-4283-A043-740A21D245C2-L0-001]
From: Central Valley School District
Subject: MuckRock PRR Response Extension
Please consider this regarding your November 5, 2021 public records request for a “copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.”
As indicated in my correspondence sent with the previous installment of records provided, the District anticipated being able to provide the next installment of responsive records to you by today, February 25, 2022. This email is to notify you that an additional amount of time is needed for the District to respond to your request.
I anticipate being able to provide you with the next installment of responsive records on or before March 4, 2022.
Thank you for your understanding as the District works to complete your request.
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District in October, September and August 2021 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records. As previously mentioned, please understand that the ongoing impacts of COVID-19 in Washington state, the District's other general obligations during the school year, and the high number of other public records requests recently received, are impacting the District's ability to process public records requests as significant time and resources are being dedicated to other administrative functions of the District. That said, at this time the District will attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, April 15, 2022. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Associate Superintendent
Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: PRA Audit
Hello,
Do you have a time estimate for production of the next installment of records? Thank you.
From: Central Valley School District
The last installment was sent May 27, 2022 and in that email it listed July 15, 2022 as the next installment due date.
Jay Rowell
Associate Superintendent
Central Valley School District
From: PRA Audit
Hello,
We did not receive any installment or communication for the District after INSTALLMENT #3 part 2 of 2 dated 4-14-2022.
Please re-send any installments and/or communications dated after 4-14-2022.
Thank you.
From: Central Valley School District
The installment from 5.27.22 was resent. Please verify receipt.
Jay Rowell
Associate Superintendent
Central Valley School District
From: PRA Audit
Hello,
We received the following email, however NO INSTALLMENT:
"From: Central Valley School District
07/06/2022
Subject: RE: Washington Public Records Act Request: Central Valley School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021
Email
The installment from 5.27.22 was resent. Please verify receipt.
Jay Rowell
Associate Superintendent
Central Valley School District"
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: PRA Audit
Hello,
The following 9 files were received:
Chapman_PRR_8.25.20_Arctic_Lighting.docx 19.38 KB 07.06.2022
Smay_PRR_9.18.20.docx 19.77 KB 07.06.2022
Tech_Use_Reporting_-_4.20-4.24.pdf 355.07 KB 07.06.2022
KREM_2_Smay.pdf 357.77 KB 07.06.2022
Hoekema_PRR.pdf 1,009.48 KB 07.06.2022
Fenton_PRR.pdf 443.77 KB 07.06.2022
Arctic_Lighting_PRR.pdf 223.46 KB 07.06.2022
Amazing_Educational_Resources_PRR.pdf 12,699.65 KB 07.06.2022
Taylor_12.18.20_PRR.pdf 1,219.40 KB 07.06.2022
Thank you.
From: Central Valley School District
Due to ongoing email issues please confirm receipt of all 7 emails
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between January 2020 - July 2020 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records. Please understand that the District's other general obligations and summer schedules are impacting the District's ability to process public records requests as significant time and resources are being dedicated to other administrative functions of the District. That said, the District will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, August 19, 2022. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between October 2019 - December 2019 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records. Please understand that the District's other general obligations, summer schedules, and preparations for the beginning of a new school year are impacting the District's ability to process public records requests as significant time and resources are being dedicated to other administrative functions of the District. That said, the District will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, September 23, 2022. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Toth
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Klippert
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Taylor (Deonier)
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between July 2019 - November 2019 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records. Please understand that the District's other general obligations and preparations at the beginning of a new school year are impacting the District's ability to process public records requests as significant time and resources are being dedicated to other administrative functions of the District. That said, the District will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, October 28, 2022. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between August 2018 - June 2019 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records. Please understand that the District's other general obligations and preparations at the beginning of a new school year are impacting the District's ability to process public records requests as significant time and resources are being dedicated to other administrative functions of the District. That said, the District will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, December 9, 2022. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Please verify receipt of 7 of 7 emails
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between March 2018 - July 2018 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records and will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, January 27, 2023. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Associate Superintendent
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between June 2017 - February 2018 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records and will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, March 10, 2023. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Pursuant to your clarification that the District produce records in reverse chronological order in the event the District provides records in installments over time, attached are records of public records requests received by the District between August 2016 - May 2017 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records and will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, April 28, 2023. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Attached please find another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
More specifically, attached are additional records retrieved for public records requests received by the District between January 2018 - March 2019 that have been fulfilled and closed.
As mentioned in previous correspondence to you, please note that because of the number of files or file sizes of records, many of the requests were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Drive. In an attempt to process your request in the most efficient manner, the District will produce records to you via email attachments when the total size of records produced does not exceed 15MB. Responsive requests exceeding 15MB will be produced via USB Drive. To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records and will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, June 9, 2023. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Subject: MuckRock PRR Response Extension
Please consider this regarding your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
As indicated in my correspondence sent with the previous installment of records provided, the District anticipated being able to provide the next installment of responsive records to you by June 9, 2023. This email is to notify you that an additional amount of time is needed for the District to respond to your request. Specifically, with the end of the school year approaching and the requirement for time and resources to be dedicated to other administrative functions of the District, more time is needed to assemble and review records for disclosure.
At this time I anticipate being able to provide you with the next installment of responsive records on or before June 30, 2023.
Thank you for your understanding as the District works to complete your request.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
The District has compiled another installment of records in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
More specifically, as mentioned in previous correspondence to you, because of the number of files or file sizes of records, many of the requests during the time period of your request were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Flash Drive. As also mentioned in previous correspondence to you, instead of providing those requests on individual USB Flash Drives with each installment over the time of your request, in an attempt to process your request in the most efficient manner and to help mitigate requester fees incurred for the cost of the USB Flash Drive and/or mailing, the District would be providing those records in a single installment near the end of its processing of your request or when a USB Flash Drive was at or near capacity with responsive records.
That said, responsive requests exceeding 15MB have been put on a USB Flash Drive. The fee for this installment of records is $8.95. Please send a check or money order in that amount to: Central Valley School District, Attention: Jay Rowell, 2218 N. Molter Road, Liberty Lake, WA 99019. The District will release this installment of records to you upon receipt of payment by mailing the USB Flash Drive to you at the address below:
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Because no responsive records in this installment were either redacted or withheld pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form have been designated as not responsive to your request.
The District is continuing its review for additional responsive records and will continue to attempt to provide you with installment productions on a 30-45 day basis, with the next installment on Friday, July 28, 2023. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: PRA Audit
To Whom It May Concern:
Please find enclosed a check for $8.95 to satisfy the fee associated with the attached public records request.
Thank you.
Central Valley School District
Jay Rowell
2218 N. Molter Road
Liberty Lake, WA 99019
From: Central Valley School District
Please consider the following in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
The District received your payment of $8.95 for the USB Flash Drive containing records referenced in the previous installment that were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a USB Flash Drive. The District has mailed a password protected USB Flash Drive to you at the address below. The USB Flash Drive password is: MuckRock13.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
As mentioned in the District's previous correspondence regarding this installment, because no responsive records in this installment contain additional redactions or withholdings pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Any withholding indexes provided to the original requesters have, however, been provided. That said, please note, that certain video files disclosed to requesters in response to their original requests were not able to retrieved in response to this request. Specifically, the video provided in response to the Colyar 9.30.19 PRR, and the videos provided in response to the Maclay 9.27.17 PRR, are no longer available.
Additionally, as indicated in my previous correspondence regarding this installment, the District anticipated being able to provide any next installment of responsive records to you on July 28, 2023. This email is to also notify you that an additional amount of time is needed for the District to respond to your request. Specifically, because of summer schedules and the requirement for time and resources to be dedicated to other administrative functions of the District, more time is needed to assemble and review any additional records for disclosure. At this time I anticipate being able to provide you with a next installment of responsive records on or before August 18, 2023. We will certainly provide any responsive records to you sooner if we are able to do so.
Please let us know if you have questions about any of the above. Thank you for your understanding as the District works to complete your request.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Central Valley School District
Please consider the following in response to your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
In reviewing records responsive to your request, the District has identified records provided to an original requester in response to requests for lists of individuals. Please note that Washington's Public Records Act restricts agencies from providing lists of individuals for a commercial purpose. In particular, the Public Records Act authorizes agencies to require a requester to provide information as to the purpose of a request "to establish whether inspection and copying would violate RCW 42.56.070(8)...." In order to comply with the obligations of RCW 42.56.070(8), in responding to a public records request that includes a list of individuals an agency must investigate if that list might be used for commercial purposes. "Commercial purpose" has its ordinary meaning and includes a business activity by any form of business enterprise intended to generate profits, revenue or financial benefit.
That said, as was required for the original requester prior to the District's disclosure of any list of individuals, attached please find a Commercial Purposes Declaration for you to complete. Please note that failure to complete the Declaration in its entirety may result in the denial of all or a portion of your public records request. As mentioned in the District's previous correspondence, at this time the District anticipates being able to respond more fully to your request by August 18, 2023 - provided the District has received a completed Declaration prior to that date that any list of individuals provided will not be used for commercial purposes.
Please let me know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: PRA Audit
8-10-23
via email to "Rowell,Jay" <JRowell@cvsd.org>
Hello,
1. You sent the flash drive to the WRONG ADDRESS. The correct [PUBLISHED] address is:
MuckRock News
DEPT MR 132396
263 Huntington Ave
Boston, MA 02115
2. The original request already stipulated and declared this request is not for any commercial purpose.
Again, this request is NOT FOR COMMERICAL PURPOSE.
No form is necessary under RCW 42.56. No form will be completed. If your agency chooses to challenge this point via judicial review not a problem.
Please advise when we will receive the records installment.
Thank you.
From: Central Valley School District
Subject: Records Request
Please consider the following in response to your August 10, 2023 email regarding your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
First, I am sure you can understand that the District cannot offer you a legal interpretation or provide you with legal advice. That said, the WA PRA authorizes agencies to require a requester to provide information as to the purpose of a request "to establish whether inspection and copying would violate RCW 42.56.070(8)." The Washington State Court of Appeals has also ruled that in responding to a public records request that includes a list of individuals, an agency must investigate if that list might be used for commercial purposes, in order to comply with the obligations of RCW 42.56.070(8). Requesting a completed Commercial Purposes Declaration is a common practice used by agencies to investigate if a list of individuals might be used for commercial purposes.
Your records request (attached) makes only the general statement that your request is not being made for commercial purposes, it does not make any stipulation or declaration regarding lists of individuals. Please respond to this email confirming that you understand that a list of individuals cannot be provided to you or to your organization or business by the District if the list will be used for a commercial purpose, that any list of individuals you or your organization or business receives pursuant to this public records request will not be used for any commercial purpose, including any revenue generating purpose, and that the stated purpose for your request (i.e. making the requested documents available to the general public) is true and correct.
Second, please note that the District sent the August 8, 2023 installment flash drive to the address you provided in the attached original request. Specifically, the original request states:
For mailed responses, please address (see note):
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
This is the exact address the District used for mailed responses (i.e. sending the flash drive). It is not the obligation of the District under public records laws, or otherwise, to monitor published addresses or address changes. The address the District intended to send the flash drive to was also explicitly referenced in the District's June 29, 2023 correspondence notifying you that another installment of records had been compiled and informing you where the flash drive would be mailed upon receipt of payment. No clarification of address was provided at that time. In fact, every installment response provided by the District since its receipt of your request and first installment provided on or about January 8, 2022 has contained to following language:
To help mitigate requester fees incurred for the cost of the USB drive and/or mailing, USB drives will be mailed to you at the address below when at or near capacity with responsive records.
MuckRock News
DEPT MR 120968
411A Highland Ave
Somerville, MA 02144-2516
Again, no correction of address was received in direct response to those emails. Accordingly, the fee for reproduction of this installment of records is $8.95 (cost of the flash drive). Please send a check or money order in that amount to: Central Valley School District, Attention: Jay Rowell, 2218 N. Molter Road, Liberty Lake, WA 99019. The District will release this installment of records to you upon receipt of payment by mailing the USB Flash Drive to you at the address below:
MuckRock News
DEPT MR 132396
263 Huntington Ave
Boston, MA 02115
Thank you in advance for your cooperation with the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: PRA Audit
Hello,
STATEMENT:
"any list of individuals I or my organization or business receives pursuant to this public records request will not be used for any commercial purpose, including any revenue generating purpose, and that the stated purpose for my request (i.e. making the requested documents available to the general public) is true and correct."
CONFIRMED.
What is the status of this request? Fees have been paid. Have all requested records been produced? What fees if any are outstanding?
Thank you
From: Central Valley School District
Subject: Records Request
Thank you for your August 26, 2023 email regarding your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021." The District appreciates your confirmation/declaration that any list of individuals you or your organization or business receive pursuant to this public records request will not be used for any commercial purpose.
As mentioned in the District's August 15, 2023 email, the fee for reproduction of the previous installment of records is $8.95 (cost of the USB flash drive). To expedite processing of this request, however, the District will waive those fees permitted in District Policy/Procedure 4040 for the cost of the electronic copies (USB flash drive) and/or mailing.
That said, records referenced in the previous installment that were disclosed to the original requester via sending the records as attachments to multiple emails or producing the records via a flash drive have been put on a USB flash drive for your request. The District will mail the password protected USB flash drive to you at the address below. The USB Flash Drive password is: MuckRockPRR.
MuckRock News
DEPT MR 132396
263 Huntington Ave
Boston, MA 02115
Please confirm that the address above is correct.
As previously mentioned in the District's correspondence regarding the reproduced installment, because no responsive records in this installment contain additional redactions or withholdings pursuant to an exemption authorized by Washington's Public Records Act, RCW Title 42.56, et. seq, no Withholding Index has been provided. Any withholding indexes provided to the original requesters have, however, been provided. Again, please note that certain video files disclosed to requesters in response to their original requests were not able to retrieved in response to this request. Specifically, the video provided in response to the Colyar 9.30.19 PRR, and the videos provided in response to the Maclay 9.27.17 PRR, are no longer available. Files on the USB flash drive have also been supplemented to include an additional installment of records pursuant to receipt of your commercial purposes declaration.
Please let me know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: PRA Audit
Hello,
This address is confirmed for mailing:
MuckRock News
DEPT MR 132396
263 Huntington Ave
Boston, MA 02115
Thank you
From: Central Valley School District
Subject: Records Request
Please consider this as a follow-up to the District's August 29, 2023 correspondence regarding your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
As mentioned in the District's August 29, 2023 email, the District mailed a password protected USB flash drive to you at the address below. Again, the District requests that you please confirm that the address below is correct.
MuckRock News
DEPT MR 132396
263 Huntington Ave
Boston, MA 02115
Additionally, the District's August 29, 2023 email noted that the USB flash drive password is: MuckRockPRR. Please note that the USB flash drive password is: MuckRockPRR23.
Thank you.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Muckrock Staff
Good Afternoon,
Thank you for your continued partnership on this request. Please know that up until recently, you had the correct mailing address referenced and we have received those documents accordingly. However, in your last couple emails you refer to a different MR# when referencing the address. You refer to MR#132396 although this specific request's MR# is 120968. As such, the following mailing address is correct:
MuckRock News DEPT MR#120968
263 Huntington Ave
Boston, MA 02115
Please confirm if you submitted responsive documents referencing MR#132396. This will assist our mail support in locating and uploading the correct documents accordingly.
Thank You,
MuckRock Staff
From: Central Valley School District
Thank you for your email. The District is confirming that the installment of records sent on August 29, 2023 (a password protected USB flash drive) was mailed to the following address referencing MR#132396.
MuckRock News
DEPT MR 132396
263 Huntington Ave
Boston, MA 02115
The District sent records to the above address pursuant to correspondence received from MuckRock News on August 10, 2023 directing the District to use that address (referenced as the “correct [PUBLISHED] address”).
Jay Rowell
Director of Special Projects
Central Valley School District
From: Muckrock Staff
Hello Jay,
Thank you so much for your prompt response and for clarifying what specific communication contained the change of address. I sincerely apologize for the misunderstanding here on our end. The address given on August 29th was incorrect. If at all possible, can you please send the flash drive to the following address:
MuckRock News DEPT MR#120968
263 Huntington Ave
Boston, MA 02115
Once again, I sincerely apologize for the mix-up. If you have any questions, please feel free to contact us.
Thank You,
MuckRock Staff
From: Central Valley School District
Subject: Records Request
Thank you for your September 14, 2023 email. The installment of records previously sent to you on August 8, 2023, and re-sent to you on August 29, 2023 (both password protected USB flash drives) has been re-sent again.
Pursuant to your September 14, 2023 email, the District mailed the password protected USB flash drive to you at the address below. The USB Flash Drive password is: MuckRockPRR23.
MuckRock News DEPT MR#120968
263 Huntington Ave
Boston, MA 02115
To expedite processing of this request, the District will again waive those fees permitted in District Policy/Procedure 4040 for the cost of the electronic copies (USB flash drive) and/or mailing.
Please let me know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: Muckrock Staff
Hello Jay,
Thank you for your continued partnership on this request. Please know that the USB we received was not readable. Can you please send it again?
Thank You,
MuckRock Staff
From: Central Valley School District
Subject: Records Request
Please consider this in response to your November 6, 2023 email regarding the password protected USB flash drive previously sent to you containing an installment of records responsive to your request. Please note that the files on the USB flash drive were all .pdf or .msg files, both file types that have been previously sent to you in prior installments responsive to your request.
That said, would you please clarify what you mean by "the USB [you] received was not readable"? For example, were you not able to open the USB flash drive with the password provided?; were you able to open the USB flash drive but not access the files?; were all files on the USB "not readable" or just certain files?
Please understand that the District conducted multiple checks on the USB flash drive before mailing it to ensure that the files were accessible, so it would be helpful to have additional information regarding what errors on the USB flash drive occurred in the event a replacement USB flash drive has to be re-sent.
Thank you in advance for your clarification. Please let us know if you have questions about any of the above.
Jay Rowell
Director of Special Projects
Central Valley School District
From: PRA Audit
12-6-23
via email to "Rowell,Jay" <JRowell@cvsd.org>
Hello,
At long last the flash drive containing .pdf and .msg files has been downloaded, thank you.
Have all requested public records been produced? Is this request now closed?
Thank you.
From: Central Valley School District
Subject: Records Request
Thank you for your December 6, 2023 email confirming receipt of the installment of records that were uploaded to a password protected USB Flash Drive and sent to you via mail.
Please consider the following regarding your request for an update on the status of your November 5, 2021 public records request for a "copy of all Public Records Requests received by Central Valley School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."
Since providing the previous installment of records to you, the District has been in the process of continuing its search for any additional records that may be responsive to your request. No additional records were located. That said, pursuant to state records retention requirements, please understand that records relating to public records requests only need to be retained for 2 years after the request is closed/fulfilled. That includes correspondence relating to the request; legal advice/opinions; records documenting the records provided to the requestor (or withheld); and searches/tracking logs.
Additionally, as mentioned in all correspondence from the District accompanying installments provided to you, requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA") that were inadvertently made using the District's Public Records Request form instead of the Request for Student Records form were interpreted as not responsive to your request. Please clarify if that interpretation is incorrect.
Please also let me know if you have questions about any of the above. This otherwise concludes our response to this request and the District considers your request to be fulfilled and closed.
Thank you for your patience as the District worked to complete your request.
Jay Rowell
Director of Special Projects
Central Valley School District
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