Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Washington State Patrol)

Dave Maass filed this request with the Washington State Patrol of Washington.
Tracking #

R010465-121318

Multi Request Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies
Status
Completed

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

From: Washington State Patrol

Dear Dave Maass:
Thank you for your interest in public records of the Washington State Patrol. Your request has been received and is being processed in accordance with the Revised Code of Washington, RCW 42.56. Your request was received in this office on
12/13/2018 and given the reference number R010465-121318 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://www.muckrock.com/accounts/agency_login/washington-state-patrol-211/automated-license-plate-reader-alpr-adoption-use-and-data-retention-policies-washington-state-patrol-65965/?uuid-login=c09b332d-76ac-4cd2-a2d0-cfc90cbbd887&email=pubrecs%40wsp.wa.gov#agency-reply

Your request will be forwarded to the relevant Washington State Patrol department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Washington Public Records Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Washington State Patrol

From: Washington State Patrol

--- Please respond above this line ---

RE: Public Records Request of December 13, 2018, Reference # R010465-121318
Dear Dave Maass,
Thank you for your inquiry to the Washington State Patrol. Pursuant to RCW 42.56.520, this is notification that we have received your public disclosure request below.
“To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dave Maass
Upload documents directly: https://www.muckrock.com/accounts/agency_login/washington-state-patrol-211/automated-license-plate-reader-alpr-adoption-use-and-data-retention-policies-washington-state-patrol-65965/?uuid-login=c09b332d-76ac-4cd2-a2d0-cfc90cbbd887&email=pubrecs%40wsp.wa.gov#agency-reply”

We anticipate it may take up to 30 business days from the date of this notification to provide our response. Additional time is required due to the current volume of pending records requests, and to research this request, search for and collect existing responsive records, notify involved parties, and/or prepare records for dissemination
Should you have any questions, please respond to this email. Sincerely,

Gretchen Dolan
Public Records Officer

To monitor the progress or update this request please log into the Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjalHWbxxJd2UXxYpmiTbSDESOZ0Zx-2By9FBwkACu60QUco8TYLoXF13pZ046t-2Fncnq12p8O9OCcW0lpWuU3o8wHA-3D_ZyRwsBJfDc2rabFGmo-2FjqbXIUH7nl5aSJnFifAxvfX5L6vHnkiTCLmNR-2BtSvGp0GjlHL5ehVjYEDUvBI589NplDmi9vQq5jwqyg-2Fh8-2Fth-2Bi2IXLl73YdhcpQLhLn7V7K4pNJpd7JUfnvqMu6MHEx89ujijZVntbP-2F-2FVHreqNwwerzzXfzOJx30flssEzl1SDzCtZZrTKyn4v4Dj1CFWdzVnce9uNrg2rhZ75wLq4lTg-3D)

From: Washington State Patrol

--- Please respond above this line ---

RE: Public Records Request of December 13, 2018, Reference # R010465-121318
Dear Dave Maass,
Thank you for your inquiry to the Washington State Patrol. We have completed the first installment of your public disclosure request for the following:
“To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://www.muckrock.com/accounts/agency_login/washington-state-patrol-211/automated-license-plate-reader-alpr-adoption-use-and-data-retention-policies-washington-state-patrol-65965/?uuid-login=c09b332d-76ac-4cd2-a2d0-cfc90cbbd887&email=pubrecs%40wsp.wa.gov#agency-reply”
Please log in to the Public Records Center at the following link to retrieve the appropriate responsive documents. Please note that this link will only remain active for 30 days.
Public Records Request - R010465-121318
The records contain the installment of documents responsive to your request. No information has been redacted or withheld.
Pursuant to RCW 42.56.520, this is notification that we require an additional 20 days from the date of this notification to complete the next installment of records responsive to your request. Additional time is required due to the current amount of records requested, the volume of potentially responsive records, and to prepare records for dissemination without causing disruption to the essential functions of the agency (RCW 42.56.100).
Should you have any additional questions or concerns, please respond to this email.
Sincerely,
Susan Mullen, Public Disclosure Supervisor

To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuuOprP9-2B-2B5OQXEzIkVzeJHAh3x4k-2B5Bl5tjZsF9HzR3Pxlek6CEF5GxpbZEvekFpcMokEf6xOyYXR-2FL-2BDHNzz-2FU-3D_ZyRwsBJfDc2rabFGmo-2FjqbXIUH7nl5aSJnFifAxvfX5L6vHnkiTCLmNR-2BtSvGp0GpSnMIepdrO0im6S6xQxYCHMrKeRHUpXRwrGok3c4HjrmVdjFB-2Fie-2Ft-2FLBH4GF9Nk0U3Ol6ylAlH8kHtghnn0RuzMWZ6SWIAi8AVBtj82S5Kf7BvJ1FESvIJXwC4kEiGqdDqpeyjSqRCoT51bZINy9pTvMHJngeta32v8U7Gl19HFApw-2BcLf2E7iZwpQZOHpR5IQDXI3U01JI-2FjX1JOysoTaVl45zBGn8jj37IPTAgcA2Ir-2BMQc4S9m4v4UE6sJ-2FfasWhjnrbAsor-2FkU5yT-2F-2F5ZWaij8Nnzu1Y6kUp4rJuL-2FosobGRoDH-2FXLI9l1lwlEI)

From: Washington State Patrol

--- Please respond above this line ---

RE: Public Records Request of December 13, 2018, Reference # R010465-121318
Dear Dave Maass,
Thank you for your inquiry to the Washington State Patrol. We have completed the first installment of your public disclosure request for the following:
“To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

Upload documents directly: https://www.muckrock.com/accounts/agency_login/washington-state-patrol-211/automated-license-plate-reader-alpr-adoption-use-and-data-retention-policies-washington-state-patrol-65965/?uuid-login=c09b332d-76ac-4cd2-a2d0-cfc90cbbd887&email=pubrecs%40wsp.wa.gov#agency-reply”
Please log in to the Public Records Center at the following link to retrieve the appropriate responsive documents. Please note that this link will only remain active for 30 days.
Public Records Request - R010465-121318
The records contain the installment of documents responsive to your request. No information has been redacted or withheld.
Pursuant to RCW 42.56.520, this is notification that we require an additional 20 days from the date of this notification to complete the next installment of records responsive to your request. Additional time is required due to the current amount of records requested, the volume of potentially responsive records, and to prepare records for dissemination without causing disruption to the essential functions of the agency (RCW 42.56.100).
Should you have any additional questions or concerns, please respond to this email.
Sincerely,
Susan Mullen, Public Disclosure Supervisor

To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuuOprP9-2B-2B5OQXEzIkVzeJHAh3x4k-2B5Bl5tjZsF9HzR3Pxlek6CEF5GxpbZEvekFpcMokEf6xOyYXR-2FL-2BDHNzz-2FU-3D_ZyRwsBJfDc2rabFGmo-2FjqbXIUH7nl5aSJnFifAxvfX5L6vHnkiTCLmNR-2BtSvGp0GpSnMIepdrO0im6S6xQxYCHMrKeRHUpXRwrGok3c4HjrmVdjFB-2Fie-2Ft-2FLBH4GF9Nk0U3Ol6ylAlH8kHtghnn0RuzMWZ6SWIAi8AVBtj82S5Kf7BvJ1FESvIJXwC4kEiGqdDqpeyjSqRCoT51bZINy9pTvMHJngeta32v8U7Gl19HFApw-2BcLf2E7iZwpQZOHpR5IQDXI3U01JI-2FjX1JOysoTaVl45zBGn8jj37IPTAgcA2Ir-2BMQc4S9m4v4UE6sJ-2FfasWhjnrbAsor-2FkU5yT-2F-2F5ZWaij8Nnzu1Y6kUp4rJuL-2FosobGRoDH-2FXLI9l1lwlEI)

From: Washington State Patrol

--- Please respond above this line ---

RE: Public Records Request of December 13, 2018, Reference # R010465-121318
Dear Dave Maass,
Thank you for your inquiry to the Washington State Patrol. We have completed your records request for:
"To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Public Records Request - R010465-121318
Please also refer to the redaction log for identification of information that is exempt from production and has been redacted or withheld from these records.
There are no Calibration schedules or records on file.  No Audit reports are done as the system audits itself. We are not sharing info with other agencies. This response completes your request. Should you have any questions, please respond to this email.
Sincerely,
Gretchen Dolan, Public Records Officer

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