VANCOUVER PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
It is a clone of this request.
| Tracking # |
R000329-012623 |
| Submitted | Nov. 22, 2022 |
| Est. Completion | March 31, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: J Tikalsky
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: publicrecordsrequest@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 1, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: J Tikalsky
January 6, 2023
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: publicrecordsrequest@vansd.org
Hello,
What is the status of my public records request? When can I expect to receive records? Why is your agency not responding to email requests for information?
Thank you.
From: Vancouver Public Schools District
To Whom it May Concern:
Attached please find correspondence in response to your public records
request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Wed, Jan 25, 2023 at 3:46 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 01.25.2023 15:46:21 (-0800)
Queries to: copier@vansd.org
From: Vancouver Public Schools District
Dear requests@muckrock.com ,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyZpbEIfKGZGKfW32pD6L49FqhQ9p-2Ba5xVzKB1-2FYVmcQ0-3DgCeq_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKJHLDT9AJbFaMxepcBLg5sPbHPMEuqQdFmu82GSCSk83ZvHTZZoT8cp9r1y46Frh5ZM8XGf9vF4-2FfRpGtPqoB-2B1DJbFcHCWs2B7J21YmUedU5vIvk4sHiV4MUckTtsBM9xmUUDT0qHkcShu5KV-2BlDPrFYZlup0wf-2FTVjhazv-2F0co-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4Yy4PI8-2FRCDMjAF11ou1AKZJnV5z7hfqQDCBdRDktKr0UU-3Ds2EZ_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKJHLDT9AJbFaMxepcBLg5sE5mYMeybCb0dIzBoFirrk2MCjVHVwqk4nna2gkEi9SJsBQBvTaWpQEqsOYZJo-2BF3s3MmeGnbXH7pxMmW4iC2aRovluj4fK5aJrjBPlRdeyhcGOcrNHC9-2BAG8m2KftJawXe3Zu3k-2Fu-2FJzCnpJJpQzZQ-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 1/26/2023 and given the reference number R000329-012623 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DaWoP_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKdR3858kKvkaAj9WJ13kCYoC9XC26doxiN5VRxeYmWXBVWMe8T-2BOZjPCp5U3opznsWguvvbV-2BWVzKlJNIpRqywcbDiQPXB7CJ-2BoQ59zyxdV313Mdeb5uOlj2JoidsU8faqUC8OcMkETxDBFogAhWOjYCNslmeHXcskxre10nckc8-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000329-012623 Dear requests@muckrock.com, This information was emailed to you on January 25, 2023. It is repeated here. This will acknowledge receipt of your December 1, 2022 public records request to Vancouver Public Schools, which was received by the District on January 3, 2023. It has come to the attention of the District's public records office that you submitted the initial request to a former email address that the district deactivated when the District migrated to the GovQA portal on April 26, 2022. In the process of responding to another public records request from a different Muckrock identifier, it was discovered that the previously deactivated email address was inadvertently reactivated in or around September 2022 when the district internet technology department changed the District's electronic email systems. The emails you submitted between November and December 2021 were not received by the District's public records office until a search of the previously deactivated email location occurred on January 3, 2023. The District acknowledged the request on January 3, 2023 after the District reopened for business after the winter break (December 19, 2022 through January 2, 2023) It appears the initial response was mistakenly sent to the wrong Muckrock identifier (120965-29141669). The District herewith resubmits this response to the correct Muckrock identifier, listed above. Your request was forwarded to my office, which oversees all public records requests. Request: I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021. Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request. In April, 2022, Vancouver School District converted the management of all public records requests to the District's Public Records Request portal. The most effective and efficient way to communicate with the District regarding the status and responsive documents to your request is via your specific public records request log-in. The complete instructions for filing a public records request with Vancouver School District can be found via our website at: https://vansd.org/public-records-request/ We are in the process of identifying, gathering and reviewing documents responsive to your request. Pursuant to RCW 42.56.120, MuckRock News will be charged the following fees for production of the requested records: Ten cents per page for public records scanned into an electronic format and Five cents per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery. Contingent upon receipt of payment of the invoice, we estimate that we will be able to provide you with a first installment of records or records in their entirety on or before March 15, 2023. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzStwVqpM3jZT5zj6kOlaUlZrIMWKObMe9JXjmBp6uXTUzqL2h_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkK1mSEFXzeM0KCQhfBl04H3CeycTAAt4F9HYPwa-2FYaOYTJ20OQdMoWjAKfZ-2FEJ6xKI3dGwQFIZo3-2FhePSsb5Cda4AR5J6AJx1IrwBznZgrxKKA7mDS04Ck2zpueHuGK0LWZ2VeOUhCUTRkXVGlsBqfo-2FNmeuB8lrkSe1KuR3wHUhU-3D)
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000329-012623.
Dear requests@muckrock.com,
Your invoice for Public Records requested by you on January 26, 2023 with Request Number R000329-012623 is ready. Please see attached or login to the to view details. Vancouver Public Schools Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DUNt2_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKQCjNcIUmKDjjvrOiBMmrtuxNHm-2B5zPR8kYxOEZQVzTKLDqMO0v-2BZwQpyha3FGWeRpO4F2-2BRDMPqsdLXIujJ-2FTrVcyz-2F2UvxYmAXFG7uE7IJyu8q2Iw4XvD7010Y-2BdyR-2B9LYXuP9eBKbLzvFvn1HOs-2BMdRr5xi-2BBxrslozXljQLE-3D)
Full payment is required before records can be released. Please remit payment in the amount of $125.10 by 3/13/2023 via first class mail or hand delivery to the following:
Via First Class Mail:
Vancouver School District, Legal Department
PO Box 8937
Vancouver, WA, 98668
Via Hand Delivery:
Vancouver School District, Legal Department
2901 Falk Rd.
Vancouver, WA, 98661 Please reference the Invoice Number (INV23-R000329-1) on your payment.
If you have any questions or concerns, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DKqoa_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKQCjNcIUmKDjjvrOiBMmrthPaU7200H2qBQnnENyFydLTSC2QrPsUOLVR7HrvMSf1hKccVa3PBIAg-2BoTiRx9-2FJnD7MOL-2FljfSFxsyghsw4yS9C0kzKugx-2B2ULfo8wKOsZ1xmffymzZnYNGbeRRDvcO0fixyWcmCUc6I-2BPSENLPec-3D)
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the attached correspondence and invoice in response to your
public records request to Vancouver Public Schools.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Tue, Feb 21, 2023 at 3:50 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 02.21.2023 15:50:36 (-0800)
Queries to: copier@vansd.org
From: J Tikalsky
2-22-23
via email to: copier@vansd.org
Hello,
1. So to confirm these 1251 pages do not exist in any other form other than paper format necessitating scanning @ .10 per page for a total of $125.10?
2. Is this all the records for this request? No electronic records?
3. What id any records will remain after the production of these 1251 paper records?
Thank you.
From: Vancouver Public Schools District
"To Whom it May Concern:
The response to your request is complete and ready for release. The response to your public records request cannot be released prior to receiving payment. Your alternative is to come to the District office and view the documents, in person, at no charge to you. If you choose to receive the documents in any other manner, the required fee will be due prior to release. If the District does not receive payment by March 13, 2023, or if you do not notify the District that you prefer to view the documents, in person by Ma rch 13, 2023, you file will be closed.
Sincerely,
Jen Anderson
Paralegal
Vancouver School District"
From: Vancouver Public Schools District
To Whom it May Concern:
The District is in receipt of your attached communication dated February
22, 2023. The response to your request is complete and ready for release.
The response to your public records request cannot be released prior to
receiving payment. Your alternative is to come to the District office and
view the documents, in person, at no charge to you. If you choose to
receive the documents in any other manner, the required fee will be due
prior to release. If the District does not receive payment by March 13,
2023, or if you do not notify the District that you prefer to view the
documents, in person by March 13, 2023, your file will be closed.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: J Tikalsky
03-05-23
Via email to: Jen.Anderson@vansd.org
Hello,
I need an answer to my question before I can make a threshold decision regarding fees for printed documents.
2-22-23
via email to: copier@vansd.org
Hello,
1. So to confirm these 1251 pages do not exist in any other form other than paper format necessitating scanning @ .10 per page for a total of $125.10?
2. Is this all the records for this request? No electronic records?
3. What id any records will remain after the production of these 1251 paper records?
Thank you.
From: Vancouver Public Schools District
To Whom it May Concern:
The District is in receipt of your attached communication dated February
22, 2023. The response to your request is complete and ready for release.
The response to your public records request cannot be released prior to
receiving payment. Your alternative is to come to the District office and
view the documents, in person, at no charge to you. If you choose to
receive the documents in any other manner, the required fee will be due
prior to release. If the District does not receive payment by March 13,
2023, or if you do not notify the District that you prefer to view the
documents, in person by March 13, 2023, your file will be closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: J Tikalsky
03-06-23
Via email to Marilee.Scarbrough@vansd.org
Hello Ms. Scarbrough,
I am not receiving any answers from Jen Anderson to my repeated questions regarding this public records request.
Take note, I need answers to my clarification questions regarding the fee calculation for this public records request. I continue to receive the attached obstinate emails with no answers to my clarification questions.
Please provide the answers to the simple questions I have asked.
Thank you.
QUESTIONS:
1. So to confirm these 1251 pages do not exist in any other form other than paper format necessitating scanning @ .10 per page for a total of $125.10?
2. Is this all the records for this request? No electronic records?
3. What if any records will remain after the production of these 1251 paper records?
______________________________________
03-06-2023
To Whom it May Concern:
The District is in receipt of your attached communication dated February
22, 2023. The response to your request is complete and ready for release.
The response to your public records request cannot be released prior to
receiving payment. Your alternative is to come to the District office and
view the documents, in person, at no charge to you. If you choose to
receive the documents in any other manner, the required fee will be due
prior to release. If the District does not receive payment by March 13,
2023, or if you do not notify the District that you prefer to view the
documents, in person by March 13, 2023, your file will be closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
03-05-23
Via email to: Jen.Anderson@vansd.org
Hello,
I need an answer to my question before I can make a threshold decision regarding fees for printed documents.
2-22-23
via email to: copier@vansd.org
Hello,
Thank you.
03-05-23
Via email to: Jen.Anderson@vansd.org
Hello,
I need an answer to my question before I can make a threshold decision regarding fees for printed documents.
2-22-23
via email to: copier@vansd.org
Hello,
1. So to confirm these 1251 pages do not exist in any other form other than paper format necessitating scanning @ .10 per page for a total of $125.10?
2. Is this all the records for this request? No electronic records?
3. What id any records will remain after the production of these 1251 paper records?
Thank you.
From: Vancouver Public Schools District
Thank you for your email. I will look into this and respond no later than
next week.
Marilee
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
From: Vancouver Public Schools District
See my responses below.
On Tue, Mar 7, 2023 at 2:18 PM Marilee Scarbrough <
Marilee.Scarbrough@vansd.org> wrote:
> Thank you for your email. I will look into this and respond no later than
> next week.
>
> Marilee
>
> On Mon, Mar 6, 2023 at 4:39 PM <requests@muckrock.com>
> wrote:
>
>>
>> Vancouver Public Schools District
>> Washington Public Records Act Office
>> PO Box 8937
>> Vancouver, WA 98668-8937
>>
>> March 6, 2023
>>
>> This is a follow up to request number R000329-012623:
>>
>> 03-06-23
>>
>> Via email to Marilee.Scarbrough@vansd.org
>>
>> Hello Ms. Scarbrough,
>>
>> I am not receiving any answers from Jen Anderson to my repeated questions
>> regarding this public records request.
>>
>> Take note, I need answers to my clarification questions regarding the fee
>> calculation for this public records request. I continue to receive the
>> attached obstinate emails with no answers to my clarification questions.
>>
>> Please provide the answers to the simple questions I have asked.
>>
>> Thank you.
>>
>> QUESTIONS:
>>
>> 1. So to confirm these 1251 pages do not exist in any other form other
>> than paper format necessitating scanning @ .10 per page for a total of
>> $125.10? Correct, the 1251 pages were in paper form only and needed to
>> be scanned to be sent to you.
>>
>> 2. Is this all the records for this request? Your request is for all
>> 2021 PRR and the district responses, the 1251 pages represents only the
>> portion that had to be scanned. There are over 10,000 pages for that year
>> that did not need to be scanned. No electronic records? A portion of the
>> records were already scanned. You are not being charged for this portion,
>> but the scanned and unscanned documents are now intermingled as one PDF
>> document. The scanned and unscanned documents were organized and
>> intermingled to make it easier and more organized for you the recipient to
>> understand the actual request and the documents that were provided. If the
>> documents were not organized in this manner you would have received random
>> request documents without the corresponding reply by the district.
>>
>> 3. What if any records will remain after the production of these 1251
>> paper records? The scanned and unscanned records are intermingled as one
>> PDF document. The total number of pages you are not paying for is over
>> 10,000 pages. No other documents will remain after you pay the fee and
>> receive all the documents.
>>
> Please acknowledge receipt of this email. If you decided you wish
to pay the fee and receive the complete set of records, please contact Ms.
Anderson.
> ______________________________________
>> 03-06-2023
>>
>> To Whom it May Concern:
>>
>> The District is in receipt of your attached communication dated February
>> 22, 2023. The response to your request is complete and ready for release.
>> The response to your public records request cannot be released prior to
>> receiving payment. Your alternative is to come to the District office and
>> view the documents, in person, at no charge to you. If you choose to
>> receive the documents in any other manner, the required fee will be due
>> prior to release. If the District does not receive payment by March 13,
>> 2023, or if you do not notify the District that you prefer to view the
>> documents, in person by March 13, 2023, your file will be closed.
>>
>> Sincerely,
>>
>> Jen Anderson | Vancouver Public Schools
>> Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
>> General Counsel
>> PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
>> Telephone: 360‐313‐1280
>> jen.anderson@vansd.org
>> ‐‐CONFIDENTIALITY NOTICE‐‐
>> THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
>> TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
>> ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
>> THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING,
>> DISTRIBUTION
>> OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
>> RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
>> TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
>> COMPUTER.
>>
>> 03-05-23
>>
>> Via email to: Jen.Anderson@vansd.org
>>
>> Hello,
>>
>> I need an answer to my question before I can make a threshold decision
>> regarding fees for printed documents.
>>
>> 2-22-23
>>
>> via email to: copier@vansd.org
>>
>> Hello,
>>
>> Thank you.
>>
>> 03-05-23
>>
>> Via email to: Jen.Anderson@vansd.org
>>
>> Hello,
>>
>> I need an answer to my question before I can make a threshold decision
>> regarding fees for printed documents.
>>
>> 2-22-23
>>
>> via email to: copier@vansd.org
>>
>> Hello,
>>
>> 1. So to confirm these 1251 pages do not exist in any other form other
>> than paper format necessitating scanning @ .10 per page for a total of
>> $125.10?
>>
>> 2. Is this all the records for this request? No electronic records?
>>
>> 3. What id any records will remain after the production of these 1251
>> paper records?
>>
>> Thank you.
>>
>> View request history, upload responsive documents, and report problems
>> here:
>>
>> https://www.muckrock.com/
>>
>> If prompted for a passcode, please enter:
>> ••••••••
>>
>> Filed via MuckRock.com
>> E-mail (Preferred): requests@muckrock.com
>>
>> PLEASE NOTE OUR NEW ADDRESS
>> For mailed responses, please address (see note):
>> MuckRock News
>> DEPT MR 137310
>> 263 Huntington Ave
>> Boston, MA 02115
>>
>> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
>> being sent through MuckRock by the above in order to better track, share,
>> and manage public records requests. Also note that improperly addressed
>> (i.e., with the requester's name rather than "MuckRock News" and the
>> department number) requests might be returned as undeliverable.
>>
>> ---
>>
>> On March 6, 2023:
>> Subject: Re: Washington Public Records Act Request #R000329-012623
>> To Whom it May Concern:
>>
>> The District is in receipt of your attached communication dated February
>> 22, 2023. The response to your request is complete and ready for release.
>> The response to your public records request cannot be released prior to
>> receiving payment. Your alternative is to come to the District office and
>> view the documents, in person, at no charge to you. If you choose to
>> receive the documents in any other manner, the required fee will be due
>> prior to release. If the District does not receive payment by March 13,
>> 2023, or if you do not notify the District that you prefer to view the
>> documents, in person by March 13, 2023, your file will be closed.
>>
>> Sincerely,
>>
>> Jen Anderson | Vancouver Public Schools
>> Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
>> General Counsel
>> PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
>> Telephone: 360‐313‐1280
>> jen.anderson@vansd.org
>> ‐‐CONFIDENTIALITY NOTICE‐‐
>> THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
>> TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
>> ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
>> THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING,
>> DISTRIBUTION
>> OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
>> RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
>> TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
>> COMPUTER.
>>
>> ---
>>
>> On March 5, 2023:
>> Subject: RE: Washington Public Records Act Request #R000329-012623
>> 03-05-23
>>
>> Via email to: Jen.Anderson@vansd.org
>>
>> Hello,
>>
>> I need an answer to my question before I can make a threshold decision
>> regarding fees for printed documents.
>>
>> 2-22-23
>>
>> via email to: copier@vansd.org
>>
>> Hello,
>>
>> 1. So to confirm these 1251 pages do not exist in any other form other
>> than paper format necessitating scanning @ .10 per page for a total of
>> $125.10?
>>
>> 2. Is this all the records for this request? No electronic records?
>>
>> 3. What id any records will remain after the production of these 1251
>> paper records?
>>
>> Thank you.
>> ---
>>
>> On March 2, 2023:
>> Subject: Response to your Public Records Request to Vancouver School
>> District
>> To Whom it May Concern:
>>
>> The District is in receipt of your attached communication dated February
>> 22, 2023. The response to your request is complete and ready for release.
>> The response to your public records request cannot be released prior to
>> receiving payment. Your alternative is to come to the District office and
>> view the documents, in person, at no charge to you. If you choose to
>> receive the documents in any other manner, the required fee will be due
>> prior to release. If the District does not receive payment by March 13,
>> 2023, or if you do not notify the District that you prefer to view the
>> documents, in person by March 13, 2023, your file will be closed.
>>
>> Jen Anderson | Vancouver Public Schools
>> Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
>> General Counsel
>> PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
>> Telephone: 360‐313‐1280
>> jen.anderson@vansd.org
>> ‐‐CONFIDENTIALITY NOTICE‐‐
>> THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
>> TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
>> ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
>> THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING,
>> DISTRIBUTION
>> OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
>> RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
>> TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
>> COMPUTER.
>> ---
>>
>> On March 2, 2023:
>> Subject: [Records Center] Public Records Request :: R000329-012623
>> "To Whom it May Concern:
>>
>> The response to your request is complete and ready for release. The
>> response to your public records request cannot be released prior to
>> receiving payment. Your alternative is to come to the District office and
>> view the documents, in person, at no charge to you. If you choose to
>> receive the documents in any other manner, the required fee will be due
>> prior to release. If the District does not receive payment by March 13,
>> 2023, or if you do not notify the District that you prefer to view the
>> documents, in person by Ma rch 13, 2023, you file will be closed.
>>
>>
>> Sincerely,
>> Jen Anderson
>> Paralegal
>> Vancouver School District"
>> ---
>>
>> On Feb. 22, 2023:
>> Subject: RE: Washington Public Records Act Request #R000329-012623
>> 2-22-23
>>
>> via email to: copier@vansd.org
>>
>> Hello,
>>
>> 1. So to confirm these 1251 pages do not exist in any other form other
>> than paper format necessitating scanning @ .10 per page for a total of
>> $125.10?
>>
>> 2. Is this all the records for this request? No electronic records?
>>
>> 3. What id any records will remain after the production of these 1251
>> paper records?
>>
>> Thank you.
>> ---
>>
>> On Nov. 22, 2022:
>> Subject: Washington Public Records Act Request: VANCOUVER PUBLIC SCHOOLS
>> DISTRICT – (2021) Request for a complete electronic copy of all Public
>> Records Requests received by the District including the District Responses
>> for the year 2021
>> VANCOUVER PUBLIC SCHOOLS DISTRICT – (2021) Request for a complete
>> electronic copy of all Public Records Requests received by the District
>> including the District Responses for the year 2021
>>
>> Via email: publicrecordsrequest@vansd.org
>>
>> To Whom It May Concern:
>>
>> Pursuant to the Washington Public Records Act [RCW 42.56] I hereby
>> request the following records:
>>
>> 1. I request a complete electronic copy of all Public Records Requests
>> received by your agency in the year 2021 and a complete electronic copy of
>> your agency's Responses to each of these Public Records Requests for the
>> year 2021.
>>
>> Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
>> 2021 can be excluded from this request.
>>
>> PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
>>
>> The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
>> communication and production of records in response to a public records
>> request is optional for the requestor in the State of Washington.
>> Respectfully we decline to use any 3rd party "portal" system, specifically
>> GOVQA and NEXTREQUEST. Please provide all records electronically via direct
>> email attachment, or via no password, no registration internet cloud-based
>> download link.
>>
>> Please do not direct or invite us to use, register for, or communicate
>> with your agency via any 3rd party portal including but not limited to
>> FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
>> or any other commercial 3rd party records portal service.
>>
>> RCW 42.56.080 - Identifiable records—Facilities for copying—Availability
>> of public records.
>>
>> "...Agencies shall honor requests received in person during an agency's
>> normal office hours, or by mail or email, for identifiable public records
>> unless exempted by provisions of this chapter. No official format is
>> required for making a records request; however, agencies may recommend that
>> requestors submit requests using an agency provided form or web page."
>>
>> This public records request is being made via email. This public records
>> request will be honored and fulfilled by your agency via email as requested
>> or relief will be sought per statute.
>>
>> NATIVE ELECTRONIC FORMAT
>>
>> Please provide all identified public records in their NATIVE electronic
>> format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create
>> new records by printing native stored electronic files, then scanning and
>> re-printing these newly scanned prints only to reproduce them in again in
>> electronic production.
>>
>> FEES
>>
>> In the event that there are fees, please inform us of the total charges
>> in advance of fulfilling the request in strict compliance with all
>> provisions of the Washington State Public Records Act.
>>
>> EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
>>
>> Take caution with the broad application of redaction and withholding of
>> identified public records claiming "global FERPA" exemptions. When an
>> agency claims an exemption for an entire record or portion of one, it must
>> inform the requestor of the statutory exemption and provide a brief
>> explanation of how the exemption applies to the record or portion withheld.
>> RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the
>> statute the agency claims grant an exemption from disclosure. The brief
>> explanation should provide enough information for a requestor to make a
>> threshold determination of whether the claimed exemption is proper. Global,
>> nonspecific claims of exemption such as "FERPA" are insufficient. One way
>> to properly provide a brief explanation of the withheld record or redaction
>> is for the agency to provide a withholding index. It identifies the type of
>> record, its date and number of pages, and the author or recipient of the
>> record (unless their identity is exempt). The withholding index should
>> allow a requestor to make a threshold determination of whether the agency
>> has properly invoked the exemption. There are several exceptions to the
>> FERPA exemption and any agency silently withholding large swaths of public
>> records citing "FERPA!" without providing the original identified record,
>> properly redacted, or if withheld in its entirety, providing a record
>> description and page count or record length, will be challenged in
>> accordance with RCW 42.56.550 if a reasonably detailed withholding index or
>> exemption log is not included.
>>
>> EXEMPTION LOGS
>>
>> Please ensure all redactions or exemptions claimed by your agency in the
>> production of responsive records are accompanied by a complete and detailed
>> exemption log noting the valid legal reason for each exemption at each
>> redaction location in the record produced, as well as the specific number
>> of pages if any that your agency redacts or withholds in their entirety.
>> Each redaction should be noted by footnote or by a clear reference to the
>> specific justification for that redaction, and only the minimal exempt
>> portion of any record may be withheld.
>>
>> COMMERCIAL PURPOSE DECLARATION
>>
>> The Washington State Public Records Act prohibits the disclosure of
>> “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I
>> declare this public records request is not being made for any commercial
>> purpose whatsoever. Also, this public records request is not being made for
>> a "list of individuals." This declaration satisfies all requirements of RCW
>> 42.56 regarding prohibitions on lists and commercial purposes. No
>> additional commercial purpose declaration will be completed for this public
>> records request.
>>
>> The requested documents will be made available to the general public.
>>
>> Thank you in advance for your anticipated cooperation in this matter. We
>> look forward to receiving your response to this request within 5 business
>> days, as the statute requires.
>>
>> View request history, upload responsive documents, and report problems
>> here:
>>
>> https://www.muckrock.com/
>>
>> If prompted for a passcode, please enter:
>> ••••••••
>>
>> Filed via MuckRock.com
>> E-mail (Preferred): requests@muckrock.com
>>
>> PLEASE NOTE OUR NEW ADDRESS
>> For mailed responses, please address (see note):
>> MuckRock News
>> DEPT MR 137310
>> 263 Huntington Ave
>> Boston, MA 02115
>>
>> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
>> being sent through MuckRock by the above in order to better track, share,
>> and manage public records requests. Also note that improperly addressed
>> (i.e., with the requester's name rather than "MuckRock News" and the
>> department number) requests might be returned as undeliverable.
>>
>>
>
> --
> Marilee Scarbrough
> Legal Counsel
> Vancouver Public Schools
> marilee.scarbrough@vansd.org
> 360‐313‐1280
> FAX 360‐313‐1012
>
>
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
From: Vancouver Public Schools District
--- Please respond above this line ---
To Whom it May Concern:
Please see the attached correspondence from General Counsel, Marilee Scarbrough.
Sincerely,
Jen Anderson
Paralegal
Vancouver School District
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzStwVqpM3jZT5zj6kOlaUlZrIMWKObMe9JXjmBp6uXTUzXtwb_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKcxL6DzsAeZCLMrjvzEZLZKAxuwkW3Yd72qiJwUiiCT9yGIaa19mjnD-2F8TMHBznapzscCIjB3lHfGh8Ya4OAI4HR52HlOtzkNJ1-2FJp7vg9PQgeR-2Fe2D2Msl65BNlFGow0XVqDZHho3a9NvmiiVG-2F28-2F8lIoCjyTDWx4knPQl0SjU-3D)
From: J Tikalsky
3-10-23
via email to: Marilee.Scarbrough@vansd.org
Thank you for the response. It is extremely difficult to understand your communications as they are not directly emailed, no attachments, and the entire request is copied and reflected back unnecessarily.
Attached is the only portion of the 7 page response document that seems relevant to my clarification questions.
You state:
"A portion of the records were already scanned. You are not being charged for this portion, but the scanned and unscanned documents are now intermingled as one PDF document."
Of course this makes no sense because a .PDF document is electronic and does not require scanning.
I will take the single .pdf file. I am interested in the electronic documents.
I choose not to pay for and scan the 1251 pages.
Please provide .pdf document as soon as possible. thank you.
-
2023-03-10_07_51_42-20230308101601790.pdf__Mozilla_Firefox.png
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of January 26, 2023, Reference # R000329-012623.
Dear requests@muckrock.com,
We have not received your payment on invoice number INV23-R000329-1 for Public Records requested by you on January 26, 2023 with Request Number R000329-012623. Please see attached or login to the to view details Vancouver Public Schools Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DF1UT_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkK-2FIYmlUGMT3RnHL2zIL7PvXGIgPy8XU-2BkyD4L9kIbPAsNCXWxrjIfw1LgoKbRoGSYdYlpscRCUkT5MMjO2AbdozzgpYovvCTVkuim7K5FahWC-2B5ddl8IVTEop0Ns3xFlzMi8rYQIeZumS8WoatHu1Q6hjB1E0nykPq4kZ-2F-2Fxotig-3D)
If you are still interested in receiving the records, please remit payment within the next 10 calendar days in the amount of $125.10 via first class mail or hand delivery to the following: Via First Class Mail: Vancouver School District, Legal Department PO Box 8937 Vancouver, WA, 98668 Via Hand Delivery Vancouver School District, Legal Department 2901 Falk Rd. Vancouver, WA, 98661 Please reference the Invoice Number (INV23-R000329-1) on your payment.
If we do not receive payment within the next 10 calendar days, then we will consider your public records request abandoned. We will then refile the records and close your request.
The district desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3D3iyR_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkK-2FIYmlUGMT3RnHL2zIL7PvXUJAls7sjaB0Qws6SPjVGkzCfXYJ6TtOU3X37gpvQ3mjTQrlC7bDmL4Tz6IvyR1ADFUYquY7RpW2dq-2FX7u-2FbDN52ixWiZGInplRAjmzVhDvmRsfhRBaqpARw55xsmhpPNWIpwSKfbpdsYeGJ14GaQc-3D)
From: J Tikalsky
3-14-23
via email to: jen.anderson@vansd.org
Hello,
I received the attached "communication" regarding fees dated 3-13-23.
However I have not received any answers to my clarification questions of 3-10-23 regarding these fees. I will need answers to my specific questions in order to make a threshold decision.
3-10-23 email:
Subject: RE: Washington Public Records Act Request #R000329-012623
Email
3-10-23
via email to: Marilee.Scarbrough@vansd.org
Thank you for the response. It is extremely difficult to understand your communications as they are not directly emailed, no attachments, and the entire request is copied and reflected back unnecessarily.
Attached is the only portion of the 7 page response document that seems relevant to my clarification questions.
You state:
"A portion of the records were already scanned. You are not being charged for this portion, but the scanned and unscanned documents are now intermingled as one PDF document."
Of course this makes no sense because a .PDF document is electronic and does not require scanning.
I will take the single .pdf file. I am interested in the electronic documents.
I choose not to pay for and scan the 1251 pages.
Please provide .pdf document as soon as possible. thank you.
From: Vancouver Public Schools District
--- Please respond above this line ---
"To Whom it May Concern:
On March 8, 2023, Vancouver School District General Counsel answered your questions and provided clarification as to your request. Please see below:
QUESTIONS:
1. So to confirm these 1251 pages do not exist in any other form other than paper format necessitating scanning @ .10 per page for a total of $125.10? Correct, the 1251 pages were in paper form only and needed to be scanned to be sent to you.
2. Is this all the records for this request? Your request is for all 2021 PRR and the district responses, the 1251 pages represents only the portion that had to be scanned. There are over 10,000 pages for that year that did not need to be scanned. No electronic records? A portion of the records were already scanned. You are not being charged for this portion, but the scanned and unscanned documents are now intermingled as one PDF document. The scanned and unscanned documents were organized and intermingled to make it easier and more organized for you the recipient to understand the actual request and the documents that were provided. If the documents were not organized in this manner you would have received random request documents without the corresponding reply by the district.
3. What if any records will remain after the production of these 1251 paper records? The scanned and unscanned records are intermingled as one PDF document. The total number of pages you are not paying for is over 10,000 pages. No other documents will remain after you pay the fee and receive all the documents.
Please acknowledge receipt of this email. If you decided you wish to pay the fee and receive the complete set of records, please contact Ms. Anderson.
On March 14, 2023, you confirmed your request to only request documents that are available electronically and you DO NOT want to pay for or receive the 1,251 pages of documents that had to be scanned in which total a fee of $125.10. See your response below:
I will take the single .pdf file. I am interested in the electronic documents.
I choose not to pay for and scan the 1251 pages.
Please provide .pdf document as soon as possible. thank you.
With this understanding and to reiterate Ms. Scarbrough's response above, you will be receiving ONLY documents that are available electronically. They will be random responses without any corresponding requests or replies by the District.
With this understanding, the District will move forward and provide ONLY electronic public records request documents from 2021. The District needs additional time to gather and forward these documents and anticipates that it will be able to provide a first installment documents or documents in their entirety on or before March 31, 2023.
Sincerely,
Jen Anderson
Paralegal
Vancouver School District"
From: Vancouver Public Schools District
*Subject:* [Records Center] Public Records Request :: R000329-012623
*Body:*
To Whom it May Concern:
On March 8, 2023, Vancouver School District General Counsel answered your
questions and provided clarification as to your request. Please see below:
to pay the fee and receive the complete set of records, please contact Ms.
Anderson.
On March 14, 2023, you confirmed your request to only request documents
that are available electronically and you DO NOT want to pay for or receive
the 1,251 pages of documents that had to be scanned in which total a fee of
$125.10. See your response below:
I will take the single .pdf file. I am interested in the electronic
documents.
I choose not to pay for and scan the 1251 pages.
Please provide .pdf document as soon as possible. thank you.
With this understanding and to reiterate Ms. Scarbrough's response above,
you will be receiving ONLY documents that are available electronically.
They will be random responses without any corresponding requests or replies
by the District.
With this understanding, the District will move forward and provide
ONLY electronic
public records request documents from 2021. The District needs additional
time to gather and forward these documents and anticipates that it will be
able to provide a first installment documents or documents in their
entirety on or before March 31, 2023.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000329-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. You requested: I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000329-012623 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzStwVqpM3jZT5zj6kOlaUlZrIMWKObMe9JXjmBp6uXTUzvbdH_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKdDp2Uaw-2FzcfUeHgzhGdzPLqSS5-2F8I5YNdsA-2FQJgqrD-2BYR7X4VXOgX6q2sMMke4lhM149HTWc6-2FVS81tXMSLH7GfPdzDEuv109YwTtDbrD3sPDnlo0eIpKMJtofOsppyLrohFAhjByTxjGyQXPjPvlMglYiK9nq67D-2FkfpwCCmmU-3D) In response to this request, the District reiterates it's previous correspondence and clarification. On March 14, 2023, you confirmed your request to only request documents that are available electronically and you DO NOT want to pay for or receive the 1,251 pages of documents that had to be scanned in which total a fee of $125.10. See your response below: I will take the single .pdf file. I am interested in the electronic documents. I choose not to pay for and scan the 1251 pages. With this understanding you are ONLY receiving documents that are available electronically. They are random responses without any corresponding requests or replies by the District. With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzStwVqpM3jZT5zj6kOlaUlZrIMWKObMe9JXjmBp6uXTUzvZ5J_cKivZggarsua6Tc-2FdTgdeugWtl2RLej8nr87fcbcyGogRTUDtK5IIiyyRh-2B1MIkKdDp2Uaw-2FzcfUeHgzhGdzPEb5-2FNrNGFqXk17OSzG-2FPvcr2wQjm5DoXkwjHeGlL0qsrEXzglGc8nb-2BiD2p-2F-2F704MsoxHPTtXc5HSLt9wtP5FnOriSqgXEAMc-2FbJNDVuPZ-2BOmZOPecL1x7coOcaQ8QLCmX9q0vd8o6-2FnZUqE7O-2FXIE-3D)
-
1-Skyview_-_East_Parking_Lot_1_20210908T163000.240Z_0
There are too many files to display on this communication. See all files
From:
I've shared an item with you:
MuckRock PRR Response: requests@muckrock.com
https://drive.google.com/drive/folders/11fD57iRkHAnJZEdKDoLVf6N0QmI_i-X9?usp=sharing&ts=64136a4d&sh=8AyGrkA8Rzd085Fx&ca=1
It's not an attachment -- it's stored online. To open this item, just click
the link above.
Response to public records request to Vancouver School District.
From: Vancouver Public Schools District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
RE: Public Records Request of January 26, 2023, Reference # R000329-012623
Dear requests@muckrock.com,
Vancouver Public Schools received a public records request from you on
January 26, 2023. You requested:
I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2021 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2021 can be excluded from this request.
The district has reviewed its files and has located responsive records to
your request. You may access the following link to view the files:
https://drive.google.com/drive/folders/11fD57iRkHAnJZEdKDoLVf6N0QmI_i-X9?usp=share_link
In response to this request, the District reiterates its previous
correspondence and clarification.
On March 14, 2023, you confirmed your request to only request documents
that are available electronically and you DO NOT want to pay for or receive
the 1,251 pages of documents that had to be scanned in which total a fee of
$125.10. See your response below:
I will take the single .pdf file. I am interested in the electronic
documents.
I choose not to pay for and scan the 1251 pages.
With this understanding you are ONLY receiving documents that are available
electronically. They are random responses without any corresponding
requests or replies by the District.
With the submission of this information, we believe we have fully complied
with your request and we will close the file. The District desires to
provide you with the fullest assistance possible. If you believe this
response does not fully comply with your public records request, please
reply to this email.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: J Tikalsky
3-18-23
via email to: jen.anderson@vansd.org
Hello,
You previously stated:
"A portion of the records were already scanned. You are not being charged for this portion, but the scanned and unscanned documents are now intermingled as one PDF document."
I stated:
I will take the single .pdf file. I am interested in the electronic documents.
I choose not to pay for and scan the 1251 pages.
Please provide .pdf document as soon as possible. thank you.
However, you did not send me the single "scanned and unscanned intermingled as one PDF document."
This is what I requested and agreed to receive.
What you did send contains many references to electronic public records requests made and received by your agency in 2021. However these electronic documents also have been stripped out and are not provided electronicly.
You provided not one electronic copy of a public records request made to your agency in the year 2021.
Do you not have any electronic copies of public records requests made to your agency in the year 2021?
That is curious because the records you have provided contain references to electronic copies of public records requests made to your agency in the year 2021.
Please provide .pdf file containing all the records requested.
Thank you.
From: Vancouver Public Schools District
To Whom it May Concern:
No documents have been "stripped", as you allege in your communication.
You have received all documents that currently exist electronically (that
did not have to be physically scanned) that do not require payment. The
District considers this request to be closed.
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
Files
pages
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