Central Kitsap School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021
It is a clone of this request.
| Submitted | Nov. 4, 2021 |
| Due | Jan. 5, 2022 |
| Est. Completion | June 30, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: PRA Audit
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
I request a complete electronic copy of all Public Records Requests received by Central Kitsap School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.
In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.
If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.
For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).
I request electronic production of all electronic records in the original NATIVE electronic format for each record.
I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.
THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.
The requested documents will be made available to the general public.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
PRA Audit
From:
Dear "PRA Audit" Requester,
Pursuant to RCW 42.56.520, this letter is to acknowledge receipt of the public records request you submitted to the Central Kitsap School District ("District") on November 7, 2021, via the District's electronic public records request form. Specifically, you requested the following records:
I request a complete electronic copy of all Public Records Requests received by Central Kitsap School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.
You also requested that these records be provided to you in native electronic format. The District interprets that to mean that you would like the native format of the records as they were provided to each requester. Please let us know as soon as possible if this is not a correct interpretation of your request for records in native format. Please also be aware that in some instances it may not be possible to provide records in native format if additional redactions must be made to the records before they are provided to you.
Further, the records retention period for public records requests is two years, so the District does not have copies of all requests and responses dating back to January 1, 2010. However, the District will be sure to provide you with all responsive records currently in our possession.
Because of the broad nature of your request, please understand that it will take the District a significant amount of time to fill the request. If you would like to narrow the scope of your request so that we may provide you with the records you are seeking in a more expeditious manner, you are always welcome to do so.
The District currently estimates it will be able to provide you with all records responsive to this request by March 31, 2022, with an estimated date of December 17, 2021, for an initial installment of records. This estimated date will allow sufficient time for the District to conduct a search for all responsive records, review the records for information that is exempt for disclosure under the Public Records Act, apply any necessary redactions, and produce an exemption log to explain any redactions made to the records.
Although these records were previously provided to requesters in response to public records requests, they will all have to be reviewed for student information that is protected by the Family Educational Rights and Privacy Act and other applicable exemptions related to both students and employees, as many of the records requests responsive to your request were made by families of students or District employees themselves.
Please understand that the above estimated date of completion is an estimate, and may be subject to change depending on a variety of factors, including the volume of records that are responsive to this request. If we require additional time to provide you with records responsive to your request, we will be sure to notify you in writing.
The District will contact you with an initial estimate of any applicable costs for the first installment of records before providing you with that installment, and will also provide you with a total estimate of the costs for the entire request when we are able.
Please let me know if you have any questions.
Regards,
Cheryl
[cid:image001.jpg@01D7DA34.9E015140]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: Central Kitsap School District
Good Afternoon,
I am writing to provide an update to our initial estimate for production.
We now estimate full production by May 27, 2022.
Call or email me if any questions.
Sincerely,
Cheryl
[cid:image004.jpg@01D8598A.282D5C90]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: PRA Audit
Hello,
101 Days ago on 4-26-22 we received an email from you stating:
'From: Central Kitsap School District
04/26/2022 Email
Good Afternoon,
I am writing to provide an update to our initial estimate for production.
We now estimate full production by May 27, 2022."
May 27, 2022 was 39 days ago and no records have been produced.
Please explain.
Thank you.
From: Central Kitsap School District
Hello and thanks for the follow-up. I apologize for the delay. Things are taking longer than usual or expected. I provide a new estimated completion date of August 31, 2022. Installments will be uploaded in the meantime.
Sincerely,
Cheryl
[cid:image001.jpg@01D89150.CA439EB0]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
Hello,
I clicked your link below but don't see where to upload records. Are there some step-by-step instructions somewhere that you can point me to for uploading?
Thanks
[cid:image001.jpg@01D8C9E3.1635BF90]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
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image001
From: PRA Audit
Records delivery was requested via EMAIL, cloud based internet link or US MAIL. Thank you
From: PRA Audit
VIA EMAIL: CherylPo@ckschools.org.
To Whom It May Concern:
It has been over 1 year and your agency has not produced a single requested public record. Do you intend to produce any records, and if so when?
Thank you.
From: PRA Audit
VIA EMAIL: ErinP@ckschools.org
Subject: RE: Washington Public Records Act Request: Central Kitsap School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021
To Whom It May Concern:
It has been over 1 year and your agency has not produced a single requested public record. Do you intend to produce any records, and if so when?
Thank you.
From: Central Kitsap School District
Good Afternoon,
I am going to send an installment to you today and will continue to send installments until complete. You had asked earlier that we let you know an estimate of final cost. The actual amount cannot be determined ahead of time. However many of the records are native electronic files that won’t require printing or scanning. With that, overall estimate is under $300. We will invoice you as production costs equal $5.00 or more.
Regards,
Cheryl
[cid:image001.jpg@01D908BC.8AF66E20]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
[cid:image001.jpg@01D908BC.B3F14E30]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
[cid:image001.jpg@01D908BC.E129B0E0]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
[cid:image001.jpg@01D908BD.05328B60]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
[cid:image001.jpg@01D908BD.26C053C0]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
The second one with subject line 3 of ? is actually number 4 of 5. Here 5 of 5 on this request.
[cid:image001.jpg@01D908BD.98E9F190]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
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image001
From: Central Kitsap School District
From: Portier Cheryl - ADMIN <CherylPo@ckschools.org>
Sent: Tuesday, December 10, 2019 9:23 AM
To: Gillies Julie - FMS <JulieG@ckschools.org>
Cc: Portier Cheryl - ADMIN <CherylPo@ckschools.org>
Subject: RE: School Board 6505P
Sure thing. Here you are.
Cheryl Portier
Central Kitsap School District
Operations
cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
360-662-1616
From: Gillies Julie - FMS <JulieG@ckschools.org<mailto:JulieG@ckschools.org>>
Sent: Tuesday, December 10, 2019 8:53 AM
To: Portier Cheryl - ADMIN <CherylPo@ckschools.org<mailto:CherylPo@ckschools.org>>
Subject: School Board 6505P
Good Morning Cheryl,
Can you provide me a copy of CKSD School Board Procedure 6505P that was revised on January 30, 2015? Not the current one that was revised on March 13, 2019.
Thanks, Julie
From: Central Kitsap School District
There were a few emails that needed to be pulled out of the produced documents because they contained student names requiring redaction. These were not originally redacted since there were produced to the teachers. One email contained a login password requiring redaction.
Basis for redaction
1. Student name, or student number, or student DOB, or student address, parent/guardian name, parent/guardian phone number, parent/guardian email exempt from disclosure under RCW 42.56.050(1)(2); 42.56.230(1)(2) and Family Education Rights and Privacy Act (FERPA) 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30.
2. RCW 42.56.420 - Security. (4) Information regarding the public and private infrastructure and security of computer and telecommunications networks, consisting of security passwords, security access codes and programs, access codes for secure software applications, security and service recovery plans, security risk assessments, and security test results to the extent that they identify specific system vulnerabilities, and other such information
I will send you additional installments next week.
[cid:image001.jpg@01D90983.1DD5B1D0]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: Central Kitsap School District
I will have another Thursday next week.
[cid:image001.jpg@01D91166.F7CC0660]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: PRA Audit
12-16-22
"I will have another Thursday next week."
12-21-22
today is wednesday.
From: PRA Audit
Looking forward to it.
From: Central Kitsap School District
Hello,
My office has been closed the last two days due to snow. I have access to email, but little else. If conditions improve enough for me to go in tomorrow, you installment will be produced then. By Friday, I have more confidence that I can make it in. Will keep you informed.
From: PRA Audit
12-16-22
"I will have another Thursday next week."
12-21-22
today is wednesday.
12-21-22
"My office has been closed the last two days due to snow. I have access to email, but little else. If conditions improve enough for me to go in tomorrow, you installment will be produced then. By Friday, I have more confidence that I can make it in. Will keep you informed."
Welcome to a BRAND NEW YEAR.
01-04-2023
When can we expect an installment of records?
Thank you.
From: PRA Audit
12-16-22
"I will have another Thursday next week."
12-21-22
today is wednesday.
12-21-22
"My office has been closed the last two days due to snow. I have access to email, but little else. If conditions improve enough for me to go in tomorrow, you installment will be produced then. By Friday, I have more confidence that I can make it in. Will keep you informed."
Welcome to a BRAND NEW YEAR.
01-04-2023
When can we expect an installment of records?
Thank you.
01-20-2023
STILL NO RESPONSE... When can we expect the records you claimed you were going to provide back in December 2022?
From: Central Kitsap School District
I have sent you 15 productions since December 2022 with another one planned for today. Have you gotten none of them?
[cid:image001.jpg@01D92CD2.872B3390]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
Attached is today’s installment. I’ll have another next Friday, January 27.
In the image below of emails sent to you, the ones with attachments are the installments I have sent since December. Please confirm whether or not you have received these. If you are not getting my emails, let me know how you’d like to get this some other way.
[cid:image002.png@01D92CE7.1874B6F0]
[cid:image001.jpg@01D92CE5.A7677B10]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: Central Kitsap School District
I'm sending this again without the attachments in case the problem is the attachments.
Please see question below on previous installments.
[cid:image001.jpg@01D92CE5.A7677B10]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: PRA Audit
1-31-23
We have received nothing since 12-06-22.
From: Central Kitsap School District
I have sent everything so far to this email address as you requested.
Since it appears that you are not receiving them in the manner you requested, let me know how you would like to receive the ones you are missing and future installments.
[cid:image001.jpg@01D9356D.5FC120A0]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: PRA Audit
2-1-23
"I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM."
Dropbox, Google Drive, any public file sharing site works as well.
Thank you.
From: Central Kitsap School District
Ok. Sounds good. I’ll start loading the installments onto CDs and mail.
Mail to the address below?
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 120969
263 Huntington Ave
Boston, MA 02115
[cid:image001.jpg@01D93622.566778F0]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: PRA Audit
2-2-23
Yes thank you.
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
A copy of documents responsive to the request.
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Responsive Documents
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
Good afternoon,
I am mailing another installment to you today. According to tracking, you received the last installment on February 6. Please let me know if you did not receive it, or if you have difficulty opening any of the files on the disk (assuming receipt).
We have reached our minimum threshold for payment now. I’ll work with our accounting department and send an invoice next week.
The next few installments require redaction. I expect to have at least one ready for you next Friday, February 17, 2023.
Regards,
Cheryl
[cid:image001.jpg@01D93D61.C8350420]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
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image001
From: Muckrock Staff
Hello Cheryl,
Thank you so much for your assistance and excellent communication with regard to this request. We truly appreciate it! Please know that our mail support is currently looking for the mail you sent out earlier this month. Do you have a tracking number for them to reference?
Thank You,
MuckRock Staff
From: Central Kitsap School District
Good morning and thank you!
Here are the images from the receipts of last Friday’s mailing and the Friday before last’s mailing showing the tracking numbers. Looks like you should be getting mailing number 2 today.
[A piece of paper with writing on it Description automatically generated with medium confidence]
[Text, letter Description automatically generated]
Please let me know if there’s anything else I can do to assist.
Regards,
Cheryl
[cid:image003.jpg@01D9411C.56792550]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
A copy of documents responsive to the request.
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Responsive Documents
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
A copy of documents responsive to the request.
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Responsive Documents
From: Central Kitsap School District
Hello,
I am sending another installment today, one went out last Friday as well. Hoping they’ve all reached you ok. Another installment will be mailed Friday March 3.
Also, I am still working in several requests that require additional redaction before they may be released to you. In the meantime, am sending you requests that do not require that work to keep things moving.
Have a nice weekend.
Regards,
Cheryl
[cid:image003.jpg@01D94867.B1574C20]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
Hello,
I apologize that I have been unable to get an installment out to you last week or this week.
I shall have one for you next Friday.
Have a good weekend.
Regards,
Cheryl
[cid:image001.jpg@01D958DE.7DAE76F0]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: Central Kitsap School District
A copy of documents responsive to the request.
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Responsive Documents
From: Central Kitsap School District
Greetings,
I am sending an installment today and will have another for you next week.
Regards,
Cheryl
[cid:image004.jpg@01D95DA1.D83C2B40]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
Hello, an installment is being mailed to you today. Another by Friday next week.
Thanks!
[cid:image001.jpg@01D96252.6620B480]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
From: Central Kitsap School District
Hello,
This was a short week for me so I was not able to prepare an installment for you today.
Will have one for next Friday.
Have a nice weekend.
Regards,
Cheryl
[cid:image001.jpg@01D96953.50403ED0]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
Hello,
An installment is being mailed to you today. Another next Friday.
Have a good weekend.
[cid:image001.jpg@01D96252.6620B480]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
Did you know that April is records and information management month? How exciting!
Click the image below for a short, fun story about the importance of records management.
[cid:image005.png@01D96EE8.7A3AEB50]<https://ckschools.org/cms/One.aspx?portalId=11175&pageId=47497040>
From: Central Kitsap School District
A copy of documents responsive to the request.
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Responsive Documents
From: Central Kitsap School District
Hello,
I had sent you an installment week before last. I expect to have another installment to you on May 12. I apologize for the delay!
Regards,
Cheryl
[cid:image001.jpg@01D97CE5.0204E310]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: Central Kitsap School District
A first set of responsive documents from the agency, with more to be sent at a specified date.
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Partial Responsive Documents
From: PRA Audit
Hello,
Is this request now closed? Have all requested records been produced?
Thanks.
From: Central Kitsap School District
Good afternoon,
No, definitely not closed. I will be sending another installment to you in today’s mail. Have you received the mailed installments I’ve sent last couple of months?
Have a great weekend.
Regards,
Cheryl
[cid:image001.jpg@01D98A64.986F1640]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
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image001
From: PRA Audit
Hello,
Yes we received 2 installments in April, 3 in march, and more in February.
From: Central Kitsap School District
A first set of responsive documents from the agency, with more to be sent at a specified date.
-
Partial Responsive Documents
From: Central Kitsap School District
A first set of responsive documents from the agency, with more to be sent at a specified date.
-
Partial Responsive Documents
From: PRA Audit
6-15-23
via email to "Portier Cheryl - JW" <CherylPo@ckschools.org>
Hello,
Is this request now closed? Have all requested records been produced?
Thanks.
From: Central Kitsap School District
A copy of documents responsive to the request.
-
Responsive Documents
From: Central Kitsap School District
Good Afternoon,
I estimate I have about 10 more installments to get to you. Given current pace, I estimate completion of this request at the end of August 2023.
Since our last update on this, you should have received 1 installment in May with three different requests on it and 2 so far for June.
I am sending you another installment today with two different requests on it.
Call or email anytime if any questions.
Regards,
Cheryl
[cid:image001.jpg@01D9A054.B1C78400]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
-
image001
From: Central Kitsap School District
Hello,
I apologize for this delay in response to the August 31 estimate.
I am writing to provide a new estimate of next installment on October 6, 2023. With estimated production complete by end of November 2023.
Again, sincerely apologize for these delays.
Regards,
Cheryl
[cid:image001.jpg@01D9E7F1.36551320]<http://ckschools.org/>
Cheryl Portier - Administrative Assistant
Central Kitsap School District | Operations | P O Box 8, Silverdale, Wa., 98383
Phone: (360) 662-1616 | Fax: (360) 662-1611 | Email: cherylpo@ckschools.org<mailto:cherylpo@ckschools.org>
Follow Us! [facebook] <https://www.facebook.com/CentralKitsapSchoolDistrict> [twitter] <https://twitter.com/CentralKitsap>
From: Central Kitsap School District
Good afternoon,
Apologies for the amount of time this is taking!
I am writing to let you know I estimate your next installment will be ready by April 17 and estimate full production on all remaining records by June 30, 2024.
Please call or email me anytime if any questions.
Regards,
Cheryl
[cid:image004.jpg@01DA7492.E3570870]<http://ckschools.org/>
Cheryl Portier
Phone: (360) 662-1616
Email: cherylpo@ckschools.org
Files
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