Facial Recognition - Greensboro (NC)
| Tracking # |
10207 |
| Submitted | July 8, 2019 |
| Est. Completion | None |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Freddy Martinez
To Whom It May Concern:
Pursuant to the North Carolina Public Records Law, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Freddy Martinez
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following North Carolina Public Records Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following North Carolina Public Records Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
Pursuant to the North Carolina Public Records Law, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Freddy Martinez
From: Greensboro Police Department
City of Greensboro PIRT System
Date/Time Requested: 08-09-2019 12:34
Your request has been submitted and is PIRT # 10207.
Most requests are fulfilled within five business days. Once the record you have requested is ready, we will provide it to you via the delivery method you selected. We will contact you if fulfillment requires more than five business days.
If you have any questions, please call 336-373-3636 with the PIRT number, the request subject, and your e-mail address.
Click here to to view the status of your request. (https://www.greensboro-nc.gov/government/public-records-requests)
=======================================================
Please note that email sent to and from this address is subject
to the North Carolina Public Records Law and may be disclosed to third parties.
From: Greensboro Police Department
Dear Requester,
In response to your public records request #10207 concerning records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services, the City of Greensboro City Manager's Office responds, "The City Manager's Office does not have any records responsive to this request." The City of Greensboro Legislative Department responds, "The Legislative Department does not have any records responsive to this request." The City of Greensboro Financial and Administrative Services Department responds, "Finance does not have any responsive records." The City of Greensboro Information Technology Department responds, "None that we are aware of."
Thank you for your public records request,
Kurt Brenneman, PIRT Administrator
Libraries
219 N. Church Street
City of Greensboro
PO Box 3178, Greensboro, NC 27402-3178
Phone: (336) 373-3636; fax: (336) 333-6781
www.greensboro-nc.gov<http://www.greensboro-nc.gov/>
=======================================================
Please note that email sent to and from this address is subject
to the North Carolina Public Records Law and may be disclosed to third parties.
From:
Hello Kurt,
I just read the public records request made of the City of Greensboro by
Freddy Martinez for records regarding facial recognition technology.
I notice that the police department was not included on this request.
I'm copying Mr. Martinez on this note to bring that to his attention as
that seems like a department that might be involved in this technology
and he might want to resubmit his request to include the GPD.
Cordially,
Roch
--
Roch Smith, Jr.
From: Freddy Martinez
Hi all,
I am confused if the records request was reached by the City of the Police Department. If my request was improperly routed, please let me know.
Freddy Martinez
Policy Analyst
Open the Government.
From: Greensboro Police Department
Dear Mr. Martinez,
Hello! Thank you for your email. Your request was not routed to the City of Greensboro Police Department. I am sorry about that. That was my mistake. I re-opened your request and routed your request to the City of Greensboro Police Department.
Sincerely,
Kurt
Kurt Brenneman, PIRT Administrator
Libraries
219 N. Church Street
City of Greensboro
PO Box 3178, Greensboro, NC 27402-3178
Phone: (336) 373-3636; fax: (336) 333-6781
www.greensboro-nc.gov<http://www.greensboro-nc.gov/>
From: Greensboro Police Department
Dear Requester,
In response to your public records request #10207 concerning records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services, the City of Greensboro responds, "Both the Legal Department and the Police Department do not have any records responsive to this request."
Thank you for your public records request,
Kurt Brenneman, PIRT Administrator
Libraries
219 N. Church Street
City of Greensboro
PO Box 3178, Greensboro, NC 27402-3178
Phone: (336) 373-3636; fax: (336) 333-6781
www.greensboro-nc.gov<http://www.greensboro-nc.gov/>
=======================================================
Please note that email sent to and from this address is subject
to the North Carolina Public Records Law and may be disclosed to third parties.
From: Freddy Martinez
FOIA officer,
Thank you for your previous reply. However, our public records request goes beyond just the purchase of these systems by Charlotte-Mecklenburg Police Department. For example, we requested marketing materials" "unsolicited, requested, or otherwise - acquired from vendors of face recognition technology" in this request. We also requested documentation about any MOUs or other forms of agreements between your police department and other police departments.
Can your office respectfully search again for responsive records?
Freddy Martinez
Open the Government
From: Greensboro Police Department
Dear Mr. Martinez,
Hello! Thank you for your email! I will re-open public records request #10207 and search again for the records described in your request.
Sincerely,
Kurt
Kurt Brenneman, PIRT Administrator
Libraries
219 N. Church Street
City of Greensboro
PO Box 3178, Greensboro, NC 27402-3178
Phone: (336) 373-3636; fax: (336) 333-6781
www.greensboro-nc.gov<http://www.greensboro-nc.gov/>
From: Greensboro Police Department
Dear Requester,
In response to your public records request #10207 concerning records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services, the City of Greensboro is still collecting and reviewing the records. I am sorry that our response is taking longer than five business days, and thank you for your patience.
Thank you for your public records request,
Kurt Brenneman, PIRT Administrator
Libraries
219 N. Church Street
City of Greensboro
PO Box 3178, Greensboro, NC 27402-3178
Phone: (336) 373-3636; fax: (336) 333-6781
www.greensboro-nc.gov<http://www.greensboro-nc.gov/>
=======================================================
Please note that email sent to and from this address is subject
to the North Carolina Public Records Law and may be disclosed to third parties.
From: Freddy Martinez
Hello Kurt,
Thank you for your diligence in compiling records responsive to our request.
Best,
Freddy Martinez
From: Greensboro Police Department
Dear Mr. Martinez,
In response to your public records request #10207 concerning Facial Recognition - Greensboro (NC), the City of Greensboro Police Department does not have any memoranda of understanding concerning facial recognition with other police departments.
The City of Greensboro Information Technology Department searched the City's email archive and found 149 responsive emails concerning marketing materials unsolicited, requested, or otherwise acquired from vendors of face recognition technology. The emails and their attachments are saved in a single Adobe PDF Portfolio file. The file can be read, saved, or printed with Adobe Reader. To view the attachments in their native applications, please double-click the names of the attachments.
These digital records are too large to send by the City's email system. I have made the digital records available on Dropbox. You can download the digital records at:
https://www.dropbox.com/s/pvfgcymhodozyw9/PIRT10207_ResponsiveEmails.pdf?dl=0
Please contact me if you have any difficulties with downloading, viewing, and printing the digital records.
Thank you for your public records request,
Kurt Brenneman, PIRT Administrator
Libraries
219 N. Church Street
City of Greensboro
PO Box 3178, Greensboro, NC 27402-3178
Phone: (336) 373-3636; fax: (336) 333-6781
www.greensboro-nc.gov<http://www.greensboro-nc.gov/>
=======================================================
Please note that email sent to and from this address is subject
to the North Carolina Public Records Law and may be disclosed to third parties.
From:
Hello,
Thank you for asking the City of Greensboro about its use of facial
recognition technology. Do you intend to follow up or report? I'd like
to see what you can tell us.
Cordially,
Roch
--
Roch Smith, Jr.
Curator@Greensboro101com
From: Freddy Martinez
Hi Roch,
Wedo not intend to do anything further with these documents. We were doing this request as part of a wider project auditing the acquisition of this technology across the country. These documents will just help inform our audit.
All the best,
Freddy Martinez
From: Greensboro Police Department
Hi Freddy,
Will you make the results of your audit public? It sounds like there
would be some interest in that.
Yours,
Roch
--
Roch Smith, Jr.
Curator@Greensboro101com
From: Muckrock Staff
Hello Mr. Smith,
Apologies for the delayed response. We are planning to make the results public, and you should be able to track some of the progress with this project here: https://www.muckrock.com/project/police-surveillance-facial-recognition-use-in-your-backyard-452/.
Thanks so much for your help.
From: Greensboro Police Department
Seen this (below)?
Also, are these "information kiosks" (of the kind that Greensboro, NC is
installing downtown) on your radar? They have 360 photo/video
capabilities, but company is opaque about how those are to be used and
with nothing about them in privacy policy.
Cordially,
Roch
Roch Smith, Jr.
-------- Forwarded Message --------
Subject: Corrected Email Button: Duke may be planning to use facial
recognition, send them a message!
Date: Mon, 03 Feb 2020 22:05:55 +0000 (UTC)
From: Lia, Fight for the Future <team@fightforthefuture.org>
Reply-To: team@fightforthefuture.org
To: sysop@wirecom.com
Whoops! Looks like Keith at Duke's last act before retirement was to
decline to comment on their facial recognition plans.
Roch,
/Whoops! If you tried to send an email to Duke you probably got a reply
that Keith had retired. Looks like Keith at Duke's last act was to
decline to comment on their facial recognition plans. Sorry for the
double email, now we're sure that the button to email Duke will make it
to their administration. Thanks for your help!/
Duke is one of only three universities out of 100 that have refused to
comment on whether they have plans to implement dangerous facial
recognition on campus. Do you still live in the area? If you do, you
have a unique power here.
EMAIL DUKE
<mailto:dukenews@duke.edu?bcc=lia@fightforthefuture.org&subject=Do%20not%20use%20Facial%20Recognition%20at%20Duke!&body=Hello,%20%0A%0AI%20live%20in%20the%20area%20and%20am%20extremely%20concerned%20to%20learn%20that%20Duke%20may%20be%20planning%20to%20implement%20dangerous%20facial%20recognition%20on%20campus.%20This%20deeply%20flawed%20technology%20not%20only%20threatens%20the%20academic%20liberty%20of%20your%20students%20%26%20faculty,%20it%20also%20violates%20my%20privacy%20and%20that%20of%20my%20family%20and%20neighbors%20whenever%20I%20pass%20nearby.%20Please%20clarify%20whether%20you%20are%20planning%20to%20bring%20this%20terrible%20idea%20to%20your%20campus.%0A%0AThank%20you.>
They need to see that this issue matters, and that their community won’t
stand silently by while they violate the privacy of anyone who passes
near their campus, and expose their sensitive biometric information.
Feel free to forward this email to others in your area who might be
concerned.
*And if you haven’t yet, **sign the petition and share it with your
neighbors*
<https://u1584542.ct.sendgrid.net/mps2/c/HAE/ni0YAA/t.2yy/REP-VDL7SE6izWa4CFVaGA/h3/ruR4DWdrASxkeOcx20Bd4SrKxPoLr7B4lMEwxIEtnt5jawXVXs13H1GzZQGnK1qPQt3MQIvCSjENpw28coizLFZnopj7dEBJu6Mya6G9XQE0fei-2BLj9qM3D0SVhrM6oLhwrejApdusVoRJIhKqiWvEQc68lMqzX6XYBgQKcfE-2FBh8IYOK8j2PKgezvMUtNIWcd-2Bb32nu0GZJMdQ1NZPbIJqB0Tfe-2BFVShccJwgn9hK2qBb15QeTnU2JYTPJBWMfj-2BGY5xw4B3Pganpnar04T5nTqW5M-2BhB7HPpVeDNpPdcldElIzZzx4NOWH9oph8RCtS-2Bd59Dc-2FTNbnJeARSPIyy2qPJ-2B6mrFAFuF-2F1yEtdYEvnb9rIPBtM2pWTbyD8jHIs0FCbrw4BSZ3JPQx-2FjuwK10A-2FlqjdZ1zC0LmFKvIMljA-3D/n4DB>*.*
Momentum is growing, and you’re a part of it!
Lia & The Team at Fight for the Future
Fight for the Future works to protect your rights in the digital age.
* Click here to learn more
<https://u1584542.ct.sendgrid.net/mps2/c/HAE/ni0YAA/t.2yy/REP-VDL7SE6izWa4CFVaGA/h5/yfku1hUi2dm5n1dWCYmaA3uvJnd-2BgCFrhOownEI9oBRkk05A1iQdqxXjF9EzEU9ZsPEo4IJUukWBqQMsfYElj3HPTGPSP5xNtxogGLP8x4sWgeNLDnrvxXIl8j3yrVNvy54bEPX18UVNWo1uPVKrF7XwBJgiNHkrcPO37I8PkiyCgJHHpCU9oaia3X8cA3-2FWbYEMRJpSXIyGQM8BovVOEXSrdtqKtalzUZh53XD8FL-2BUraCbi5Mv0ZV3fndzebtmHzUMZr9V6MFf-2FeHF-2BCUhooaWGsvcfTrdZbJvz7rpbqk0MSVQXiNV2TjGFOEZuUbAG5VxWCQtn-2FZkZ-2FQc7YgD1jXXkZAdRb-2BvzT8iYHuiejeJt4NuvUHU5gjaPvCIl1jVqdk-2BOoBu-2BluLV4POLwC-2BPw-3D-3D/jima>
* Donate $3 to keep us going
<https://u1584542.ct.sendgrid.net/mps2/c/HAE/ni0YAA/t.2yy/REP-VDL7SE6izWa4CFVaGA/h6/yfku1hUi2dm5n1dWCYmaA3uvJnd-2BgCFrhOownEI9oBTQPcKFSK3Xg2Q5sx0BHq52EgV-2B7xrxLqyj-2BSu8acgXie4bYJNUPJAj5DKNQNpQiEFwrJVzp6FO20QNvjimkysOrLZ5LcaMLSLujtZMu3HUDt54ePVVBePc7NTBc-2FH-2ByFnU4cqfwpNN8n6N7FQHuq41SElwYHxtdH8pAFAZFvH-2FXwg8A17yPVUJT-2B1NZ4kUN8Bco7E5Eku5WENBfD5sRTwlij6OSQFeRhSEPXsRTd-2FWp0yke0Qbe-2FLuBn-2FMhQ9TFQhhy2GYWGIGo2JqXj453k4ReN04JMfJzMSyd0NXrC3cRTM2SKF2qDewH68vffLps6COQ0K-2B0K612OJrydaeKF8hY4djVnpyiDFKZ1NvHf9coS-2FQ6Ir6DBB-2BEowheuk4gLC-2FZuXXH70CVOz-2BvzFtJj-2BL/LQba>
* Click here to receive fewer emails from us
<https://u1584542.ct.sendgrid.net/mps2/c/HAE/ni0YAA/t.2yy/REP-VDL7SE6izWa4CFVaGA/h7/yfku1hUi2dm5n1dWCYmaA3uvJnd-2BgCFrhOownEI9oBTr2ZMu-2FDJMSWV0G2mnE6GULdskVYqNAHEs2jeC0AglS9amNFP7HpV3ETzqh2T38pRwtN8IGkh9zVpD4cYF7bQUYHDht-2BwQsUuibJqkkvb2zaY9E7H7d9B6NVzNcydeTlUlzqza5A1U2f2XkGYv1wfnfLIWr9k7pyUnjIeExBQNC9D6Uk9HAd9F10Vx7CgcTHFT5y28heD44n4njuLSIkIYHVyglR4xWMa8exijIKX8U6XfTG2YCSfTy7snHhI-2FSjBEeHDFmrNw-2BuqAWpwtAuhW1cugrsJ8568Dl6XElNWDPx5xzriSPPwPPoOqgdbdvtVmTOepcLVhDgtAsOfDV54XqsBwrejgm-2FV9qRp6GGpCkfDN94R7qyBuAMvlnV7gdGk-3D/_Efa>
PO Box 55071 #95005 Boston, MA 02205
Sent via ActionNetwork.org
<https://u1584542.ct.sendgrid.net/mps2/c/HAE/ni0YAA/t.2yy/REP-VDL7SE6izWa4CFVaGA/h8/qaTHIawuIhDBoP5R1rxJtid1JnAka5QYgiRZZh3fsiY-3D/Q68T>.
To update your email address, change your name or address, or to stop
receiving emails from Fight for the Future, please click here
<https://u1584542.ct.sendgrid.net/mps2/c/HAE/ni0YAA/t.2yy/REP-VDL7SE6izWa4CFVaGA/h9/CA0gLXQEKb6jqGkD7RqZib6U1j4NzzRN1XZbVIcI-2BVGR096Odl2S5eWGkGl1CMSD4u8wSX7Lu-2B-2BOVO2kyY1-2FM1rJeOkPRWCqfG3OLyeCXKIvxSwYEpuWonThn0Z1PVq6Pan6i73ag4UrSzR2698wSypZ3L4YW35lV8yyBRbsif6Huj9gwrPVFMbkEXkwnib-2BY9g81tmljmTZCalHiJdKBet-2F4yfYAr62q2uI8CQKUUU-3D/f1Ei>.
Files
pages