Everett Public Schools District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

PRA Audit filed this request with the Everett Public Schools District of Everett, WA.
Due Nov. 12, 2021
Est. Completion Jan. 7, 2022
Status
Awaiting Response

Communications

From: PRA Audit

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021. In that request you asked for “a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.” Additionally, you requested that if installments are provided, that they should be produced in reverse chronological order, from most recent to the earliest, and requested electronic production of records in their native electronic format for each record. Lastly, you requested that records be provided by email attachments or electronic link and provided instructions for mailing any records being produced on a USB drive or CD. Thank you for confirming that your request is not for commercial purposes. A copy of your complete request can be located in the email string below.

In accordance with RCW 42.56.520<https://app.leg.wa.gov/rcw/default.aspx?cite=42.56.520>, I am acknowledging receipt of your request and providing notice that the district will require additional time to respond. This time is needed to seek any clarifications to the request, to locate and assemble the information requested, to potentially notify any affected third parties, and to review the records for any exempt information.

At this time, given the 11-year timeframe of this request, and until the full scope of the request is ascertained, we estimate that it will take several years to respond in full to this request. We anticipate providing an initial installment of records on or before January 7, 2022, providing monthly installments thereafter. The district is currently processing multiple requests for records, and, like yours, the size and scope of these requests vary in nature, and some of these requests are quite extensive and take a great deal of time to process. While we do our best to respond to requests as quickly as possible, we have limited staff and resources available to process these requests. At this time of the year especially, with the upcoming holidays and the closure of district facilities for the Thanksgiving and winter breaks, staff resources are even more limited.

As students are the nature of our business, many public records frequently include information about students. If any of the responsive documents contain student names or other identifying information (parent names, student ID numbers etc.), it is the typical practice of the district to redact those names when the requestor agrees to that practice. Please let us know if you have an objection to such redaction and the basis of your objection.

In addition, as part of our typical practice, if you do not review or claim your records within 30 days of a notification that an installment of records is ready for you, by indicating receipt of the records made available to you, or by indicating that you are unable to access the records made available to you, we will consider your request to be abandoned after 30 calendar days and close it at that time without further action.

We look forward to working with you for a satisfactory resolution to your request for public records. For reference, all the district’s policies and procedures for public records are available on our website at this page: https://everettsd.org/publicrecords.org.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image002.png@01D7D649.21D9FD90]<http://www.everettsd.org/site/default.aspx?PageID=1>

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