Everett Public Schools District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

PRA Audit filed this request with the Everett Public Schools District of Everett, WA.

It is a clone of this request.

Est. Completion Sept. 2, 2022
Status
Withdrawn

Communications

From: PRA Audit

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021. In that request you asked for “a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.” Additionally, you requested that if installments are provided, that they should be produced in reverse chronological order, from most recent to the earliest, and requested electronic production of records in their native electronic format for each record. Lastly, you requested that records be provided by email attachments or electronic link and provided instructions for mailing any records being produced on a USB drive or CD. Thank you for confirming that your request is not for commercial purposes. A copy of your complete request can be located in the email string below.

In accordance with RCW 42.56.520<https://app.leg.wa.gov/rcw/default.aspx?cite=42.56.520>, I am acknowledging receipt of your request and providing notice that the district will require additional time to respond. This time is needed to seek any clarifications to the request, to locate and assemble the information requested, to potentially notify any affected third parties, and to review the records for any exempt information.

At this time, given the 11-year timeframe of this request, and until the full scope of the request is ascertained, we estimate that it will take several years to respond in full to this request. We anticipate providing an initial installment of records on or before January 7, 2022, providing monthly installments thereafter. The district is currently processing multiple requests for records, and, like yours, the size and scope of these requests vary in nature, and some of these requests are quite extensive and take a great deal of time to process. While we do our best to respond to requests as quickly as possible, we have limited staff and resources available to process these requests. At this time of the year especially, with the upcoming holidays and the closure of district facilities for the Thanksgiving and winter breaks, staff resources are even more limited.

As students are the nature of our business, many public records frequently include information about students. If any of the responsive documents contain student names or other identifying information (parent names, student ID numbers etc.), it is the typical practice of the district to redact those names when the requestor agrees to that practice. Please let us know if you have an objection to such redaction and the basis of your objection.

In addition, as part of our typical practice, if you do not review or claim your records within 30 days of a notification that an installment of records is ready for you, by indicating receipt of the records made available to you, or by indicating that you are unable to access the records made available to you, we will consider your request to be abandoned after 30 calendar days and close it at that time without further action.

We look forward to working with you for a satisfactory resolution to your request for public records. For reference, all the district’s policies and procedures for public records are available on our website at this page: https://everettsd.org/publicrecords.org.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image002.png@01D7D649.21D9FD90]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021. In that request you asked for “a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.” Additionally, you requested that if installments are provided, that they should be produced in reverse chronological order, from most recent to the earliest, and requested electronic production of records in their native electronic format for each record. Lastly, you requested that records be provided by email attachments or electronic link and provided instructions for mailing any records being produced on a USB drive or CD. Thank you for confirming that your request is not for commercial purposes. A copy of your complete request can be located in the email string below.

I am writing to let you know that we have an initial installment of records available for you. As requested, the records are being provided in reverse chronological order and represent 56 of the public records requests received in 2021, and the district responses to those requests. No new or additional redactions have been made to this particular installment of records, and the responsive records appear just as they did when provided to the original requester. A detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable.

We noted that your preference was to receive the records as email attachments, however, the size of this initial installment is too large to be sent via email. Therefore, these records are being provided electronically via a shared file which you can access using the link below. As requested, this is a public link and is not password protected.

[​Folder icon] Public Records Request – MuckRock PRA Audit<https://epscloud-my.sharepoint.com/:f:/g/personal/09566_apps_everettsd_org/Etb5ZK1KDiVOp5A87K-hF5ABqFZVzMWPCVx55LVIpw5WxA?e=qYDwlM>

Please reply to this email to confirm receipt of the requested records, as the system will not notify us when you have accessed your records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, either by indicating receipt of the records made available to you or by indicating that you are unable to access the records made available to you, we will consider your request to be abandoned and close it at that time without further action. Accordingly, if we do not hear from you by February 7, 2022, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, you must click the link and either download the files or click on the files to open them, and you must notify us that you have accessed the files or that you are unable to access the records made available to you no later than February 7, 2022. Again, if you fail to respond to this notification by that date, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

With regard to the remainder of your request, we anticipate the next installment of records responsive to your request will be available on or before February 11, 2022.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image004.png@01D803D0.B1CB20F0]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021. In that request you asked for “a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.” Additionally, you requested that if installments are provided, that they should be produced in reverse chronological order, from most recent to the earliest, and requested electronic production of records in their native electronic format for each record. Lastly, you requested that records be provided by email attachments or electronic link and provided instructions for mailing any records being produced on a USB drive or CD. Thank you for confirming that your request is not for commercial purposes. A copy of your complete request can be located in the email string below.

I am writing to let you know that we have a second installment of records available for you. As requested, the records are being provided in reverse chronological order and represent an additional 36 of the public records requests received in 2021, and the district responses to those requests. A detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. New redactions are marked with a redaction code directly on the responsive records, and the explanation for those redactions can be found using the Redaction Code Log, which is provided with the installment. These redactions primarily include student names or other student/parent identifying information, or the redaction of staff personal information such as a personal email address or cell phone number. In addition, one record was withheld in its entirety as the record is a student education record and is protected from public disclosure (the original requester was the parent of the student whose education record it was). An Exemption Log for this record is also provided in this installment.

We noted that your preference was to receive the records as email attachments, however, the size of this installment is too large to be sent via email. Therefore, these records are being provided electronically via a shared file which you can access using the link below. As requested, this is a public link and is not password protected.

[​Folder icon] Public Records Request – MuckRock PRA Audit<https://epscloud-my.sharepoint.com/:f:/g/personal/09566_apps_everettsd_org/ErZyFIvyVTBNqV9mmDkx-sEBSOkFAxLiwaKniCabzzGOWw?e=9lNHuO>

The system will not notify us when you access your records. Please reply to this email to confirm receipt of the requested records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, within 30 days you must:

1. click the link above; and
2. download or click on the files; and
3. notify us to indicate receipt of the records made available to you or to let us know that you are unable to access the records made available to you.

We have yet received a response from you verifying receipt of our last installment provided on January 7, 2022. We are providing an additional opportunity for you to respond to our notifications that an installment of records has been made available to you.

If you fail to respond to this notification by March 14, 2022, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

With regard to the remainder of your request, as we have not heard from you since your original request was made and we have not received confirmation of your receipt of the January 7, 2022 installment, we have halted further work on this request until we receive confirmation of receipt of both installments provided to date. Upon such confirmation, the anticipated date for the next installment of records will be provided. Otherwise, your request will be deemed abandoned without further action as noted above.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image002.png@01D81F49.72D49E00]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: PRA Audit

Hello,

To acknowledge your request for confirmation:

We have successfully received Installment 1 dated 01-07-2022 and Installment 2 dated 02-11-2022.

Thank you.

From: Everett Public Schools District

Dear PRA Audit,

Thank you for acknowledging receipt of the installments of records provided to you on January 7, 2022, and February 11, 2022.

With regard to the remainder of your request, we anticipate the next installment of records responsive to your request will be available on or before March 18, 2022.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image001.png@01D827DB.7887DAC0]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021. In that request you asked for “a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.” Additionally, you requested that if installments are provided, they should be produced in reverse chronological order, from most recent to the earliest, and you requested production of electronic records in their native electronic format for each record. Lastly, you requested that records be provided by email attachments or electronic link and provided instructions for mailing any records being produced on a USB drive or CD. Thank you for confirming that your request is not for commercial purposes. A copy of your complete request can be located in the email string below.

I am writing to let you know that we have a third installment of records available for you. As requested, the records are being provided in reverse chronological order and represent an additional two of the public records requests received in 2021, and ten of the public records requests received in 2020, as well as the district responses to those requests. A detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. New redactions are marked with a redaction code directly on the responsive records, and the explanation for those redactions can be found using the Redaction Code Log, which is provided with the installment. These redactions primarily include student names or other student/parent identifying information, or the redaction of staff personal information such as a personal email address or cell phone number.

We acknowledge that your preference is to receive the records as email attachments or a non-password protected public link; however, the size of this installment is too large to be sent via email, and one request contains an OML video file that requires a special software to play, which we are also providing to you in order to view it. For security purposes, we are unable to upload those files to create a shareable link. Therefore, this installment of records has been placed onto a USB drive and is being mailed to you today via USPS Priority Mail. As noted in your request, the USB is addressed to:

MuckRock News
DEPT MR 120970
411A Highland Ave
Somerville, MA 02144-2516

The tracking number is: 9405 5036 9930 0196 9827 76<https://tools.usps.com/go/TrackConfirmAction?qtc_tLabels1=9405%205036%209930%200196%209827%2076> and the shipping label is attached for your reference.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

While we would appreciate an email from you confirming receipt of the records, we will accept the USPS package delivery notification as confirmation that you have received your records.

With regard to the remainder of your request, we anticipate the next installment of records responsive to your request will be available on or before April 22, 2022.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image001.png@01D83ACB.05C41BE0]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: Everett Public Schools District

A copy of documents responsive to the request.

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021. In that request you asked for “a complete electronic copy of all Public Records Requests received by Everett Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.” Additionally, you requested that if installments are provided, that they should be produced in reverse chronological order, from most recent to the earliest, and requested electronic production of records in their native electronic format for each record. Lastly, you requested that records be provided by email attachments or electronic link and provided instructions for mailing any records being produced on a USB drive or CD. Thank you for confirming that your request is not for commercial purposes. A copy of your complete request can be located in the email string below.

I am writing to let you know that we have a fourth installment of records available for you. This installment represents one of the public records requests received in 2021, and the district’s response to that request. While this installment contains only one request, it was a large request that took many months to fulfill. Please note that this request was made by a parent of a student in the District, and our initial response provided notification that our typical process is to redact all student names and other identifying information, including parent names. No objection to such redactions was made in response to that notification; therefore, the initial requester’s last name and other identifying information has been redacted to protect the identity of the student, whose name, and other identifying details have also been redacted. The detailed redaction/exemption logs, as they were provided to the original requester, are included. New redactions are marked with a redaction code directly on the responsive records, and the explanation for those redactions can be found using the Redaction Code Log, which is also provided with the installment. These redactions primarily include student names or other student/parent identifying information, or the redaction of staff personal information such as a personal email address or cell phone number.

We noted that your preference was to receive the records as email attachments, however, the size of this installment is too large to be sent via email. Therefore, these records are being provided electronically via a shared file which you can access using the link below. As requested, this is a public link and is not password protected.

Public Records Request – MuckRock PRA Audit<https://epscloud-my.sharepoint.com/:f:/g/personal/09566_apps_everettsd_org/ElXAf7ErlKVImKD_IAMyMH4B_Ms8oDse0n_mjePZU2dECw?e=uOB7mN>

The system will not notify us when you access your records. Please reply to this email to confirm receipt of the requested records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, within 30 days you must:

1. click the link above; and
2. download or click on the files; and
3. notify us to indicate receipt of the records made available to you or to let us know that you are unable to access the records made available to you.

If you fail to respond to this notification by May 22, 2022, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

With regard to the remainder of your request, if receipt of the current installment is confirmed by the aforementioned deadline, we anticipate the next installment of records responsive to your request will be available on or before May 27, 2022.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image001.png@01D8563D.1954A0C0]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021.

I am writing to let you know that we have a fifth installment of records available for you. As requested, the records are being provided in reverse chronological order and represent 1 public records request received in 2021 and 12 public records requests received in 2020, and the district responses to those requests. A detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. New redactions are marked with a redaction code directly on the responsive records, and the explanation for those redactions can be found using the Redaction Code Log, which is provided with the installment.

These records are being provided electronically via a shared file which you can access using the link below. As requested, this is a public link and is not password protected.

[​Folder icon] Public Records Request – MuckRock PRA Audit<https://epscloud-my.sharepoint.com/:f:/g/personal/09566_apps_everettsd_org/EiNFRsdFVflGnQCarxsf6igBEVxPeGf-fGKv09_z7rW11A?e=smWfPm>

The system will not notify us when you access your records. Please reply to this email to confirm receipt of the requested records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, within 30 days you must:

1. click the link above; and
2. download or click on the files; and
3. notify us to indicate receipt of the records made available to you or to let us know that you are unable to access the records made available to you.

We have not yet received a response from you verifying receipt of our last installment provided on April 22, 2022. We are providing one last opportunity for you to respond to our notifications that an installment of records has been made available to you.

If you fail to respond to this notification by June 27, 2022, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

With regard to the remainder of your request, as we have not received confirmation of your receipt of the April 22, 2022, installment, we have halted further work on this request until we receive confirmation of receipt of both installments provided to date. Upon such confirmation, the anticipated date for the next installment of records will be provided. Otherwise, your request will be deemed abandoned without further action as noted above.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image001.png@01D871D8.B6F62950]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: PRA Audit

RESPONSE:
An installment of records has been made available. Thank you.

From: Everett Public Schools District

Dear PRA Audit,

Thank you for your email. The purpose of your email is not entirely clear; however, we believe this was intended as an acknowledgment of receipt of the installments of records that this District made available to you on April 22, 2022, and May 27, 2022.

With regard to the remainder of your request, we now anticipate the next installment of records responsive to your request will be available on or before July 29, 2022.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image001.png@01D88A3A.D1DD7F00]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: Everett Public Schools District

Dear PRA Audit,

I am the public records officer for Everett Public Schools and am writing in response to your request for records received on Friday, November 5, 2021.

I am writing to let you know that we have a sixth installment of records available for you. These records represent 1 public records request received in 2021 and 5 public records requests received in 2020, and the district responses to those requests. Please note that two of these requests were made by parents of students in the district, and our initial response provided notification that our typical process is to redact all student names and other identifying information, including parent names. No objection to such redactions was made in response to that notification; therefore, the initial requester’s name and other identifying information have been redacted and replaced with initials to protect the identity of the student, whose name, and other identifying details have also been redacted. In addition, a detailed redaction/exemption log, as it was provided to the original requester, is included with each request where applicable. New redactions are marked with a redaction code directly on the responsive records, and the explanation for those redactions can be found using the Redaction Code Log, which is provided with the installment. In addition, one record was withheld in its entirety as the record is a student education record and is protected from public disclosure (request 20200930 1b LB). The original requester was the parent of the student whose education record was requested, and the requester later abandoned her request, so there are no records to provide for that request. An Exemption Log for the record withheld is also provided in this installment.

These records are being provided electronically via a shared file which you can access using the link below. As requested, this is a public link and is not password protected.

[​Folder icon] Public Records Request – MuckRock PRA Audit<https://epscloud-my.sharepoint.com/:f:/g/personal/09566_apps_everettsd_org/EqLtqvADXLBPoYP-qpasd8oBkxzNwzy4hOnz7KRsdHZCLg?e=hmhiWL>

The system will not notify us when you access your records. Please reply to this email to confirm receipt of the requested records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, within 30 days you must:

1. click the link above; and
2. download or click on the files; and
3. notify us to indicate receipt of the records made available to you or to let us know that you are unable to access the records made available to you.

If you fail to respond to this notification by August 28, 2022, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

With regard to the remainder of your request, if receipt of the current installment is confirmed by the aforementioned deadline, we anticipate the next installment of records responsive to your request will be available on or before September 2, 2022.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image003.png@01D8A28D.B86A91F0]<http://www.everettsd.org/site/default.aspx?PageID=1>

From: PRA Audit

1-25-23

via email to: publicrecords@everettsd.org

No records installments in 181 days. Is this public records request now closed?

From: Everett Public Schools District

Dear PRA Audit,

Thank you for your email seeking the status of your November 5, 2021, public records request. For the following reasons, your request was deemed abandoned on August 28, 2022, and was closed.

It is our standard practice to follow the model rules established by the Washington State Attorney General’s Office and Chapter 44-14 of the Washington Administrative Code (WAC), as these model rules serve to guide public agencies regarding public records requests. Under the model rules established in WAC 44-14-04005(1), it is the “Obligation of requestor to claim or review records. After the agency notifies the requestor that the records or an installment of them is ready for inspection or copying, the requestor must claim or review the records or the installment. RCW 42.56.120.” Additionally, “If a requestor fails to claim or review the records or any installment of them within the thirty-day notification period, the agency may close the request and refile the records.”

In response to your request, you were notified of our district’s practices, and your obligation as the requester to review or claim your records, on the following dates:

1. November 10, 2021
2. January 7, 2022
3. February 11, 2022
4. March 18, 2022
5. April 22, 2022
6. May 27, 2022
7. July 28, 2022

The district provided notice in each of these communications that:

“As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, either by indicating receipt of the records made available to you or by indicating that you are unable to access the records made available to you, we will consider your request to be abandoned and close it at that time without further action.”

Additionally, when installments were provided via a link to a share file, the district provided the following notice as well:

“The system will not notify us when you access your records. Please reply to this email to confirm receipt of the requested records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, within 30 days you must:

1. click the link above; and
2. download or click on the files; and
3. notify us to indicate receipt of the records made available to you or to let us know that you are unable to access the records made available to you.”

Installments of records were provided to you as follows:

1. January 7, 2022 – claimed by email on 2/22/2022
2. February 11, 2022 – claimed by email on 2/22/2022
3. March 18, 2022 – assumed as claimed by proof of USPS delivery
4. April 22, 2022 – assumed as claimed by email on 6/27/2022
5. May 27, 2022 – assumed as claimed by email on 6/27/2022
6. July 28, 2022 – unclaimed, no response received by district

On July 28, 2022, the district provided a sixth installment of records via link to a shared folder. As stated above, we shared our district’s practices and notified you of your obligation as the requester to claim or review your records. In order to emphasize the importance of this requirement, we provided notice in bold and with highlighted text:

“The system will not notify us when you access your records. Please reply to this email to confirm receipt of the requested records.

As part of our typical practice, if you do not review or claim your records within 30 days of this notification that an installment of records is ready for you, we will consider your request to be abandoned and close it at that time without further action.

Please note that to “claim” or “review” records that are shared via an electronic link such as the one above, within 30 days you must:

1. click the link above; and
2. download or click on the files; and
3. notify us to indicate receipt of the records made available to you or to let us know that you are unable to access the records made available to you.

If you fail to respond to this notification by August 28, 2022, your request will be deemed abandoned, the link to the files will no longer be available, and we will close your request at that time without any further action.

We received no response to our email, and we had no confirmation that you claimed or reviewed your records by August 28, 2022. We also received no communication from you alerting us that you were unable to access the records provided to you. In fact, until your status request received today, January 26, 2023, the district had not heard from you since June 27, 2022 – approximately 7 months ago.

Accordingly, pursuant to the model rules established by the Washington State Attorney General’s Office and Chapter 44-14 of the Washington Administrative Code (WAC), specifically, WAC 44-14-04005(1), and the Public Records Act of Washington, RCW 42.56 et. seq., specifically, 42.56.120(4), your request was deemed abandoned as of August 28, 2022, and was closed.

Regards,

Sarah Mack
General Counsel
Superintendent's Office
SMack@everettsd.org<mailto:SMack@everettsd.org>
425-385-4123
[cid:image001.png@01D93172.ABE45140]<http://www.everettsd.org/site/default.aspx?PageID=1>

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