2018 Vigilant Data Sharing Information (Colorado State Patrol)

Dave Maass filed this request with the Colorado State Patrol of Colorado.
Est. Completion None
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Fix Required

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Dave Maass

From: Colorado State Patrol

Good afternoon,

Please see the official response below. Have a great weekend!

--
Hilary Schwindt

Central Records Unit
700 Kipling St.,
Lakewood, CO,80215
303-239-4176

Please assist us in measuring our response to your request for Colorado
State Patrol - Criminal Justice Records. Please take a short 3 question
survey that can be found by following the link below. Thank you in advance
for your time.

http://www.surveymonkey.com/r/J3JMC3S

From: Dave Maass

Thank you so much for the quick and efficient response.

Could you please check regarding your sharing settings?

Jurisdictions such as Simi Valley Police Department have showed in their reports that they are sharing with Colorado State Patrol:

https://www.documentcloud.org/documents/4312399-Data-Sharing-Report-Simi-Valley-Police.html

From: Dave Maass

Hi,

I would just like to follow up again. I've been going through CATPA meeting minutes and documents that seem to contradict the claims made in your letter about data sharing. The CAPTA minutes describe a central Vigilant Solutions/Brite Communications server that receives data from agencies around the state, also power by Vigilant Solutions.

Could you please provide some clarity on this matter?

Thank you,

Dave Maass

From: Colorado State Patrol

Good afternoon,

Investigator Lasater has a email out to Vigilant tech support to see if
they can help obtain the data for the 30 day trial period.

Thank you

--
Hilary Schwindt

Central Records Unit
700 Kipling St.,
Lakewood, CO,80215
303-239-4176

Please assist us in measuring our response to your request for Colorado
State Patrol - Criminal Justice Records. Please take a short 3 question
survey that can be found by following the link below. Thank you in advance
for your time.

http://www.surveymonkey.com/r/J3JMC3S

From: Colorado State Patrol

Good afternoon,

Investigator Lasater has an email out to Vigilant tech support to see if they
can help obtain the data for the 30 day trial period. I will update you as
soon as I receive the requested information.

Thank you

--
Hilary Schwindt

Central Records Unit
700 Kipling St.,
Lakewood, CO,80215
303-239-4176

Please assist us in measuring our response to your request for Colorado
State Patrol - Criminal Justice Records. Please take a short 3 question
survey that can be found by following the link below. Thank you in advance
for your time.

http://www.surveymonkey.com/r/J3JMC3S

From: Colorado State Patrol

I will be out of the office March 28, 2018  thru April 1, 2018. Please contact Kimberly Ramsey, Kimberly.Ramsey@state.co.us.  303-239-4477 (mailto:Kimberly.Ramsey@state.co.us)
--

Hilary Schwindt

Central Records Unit
700 Kipling St.,
Lakewood, CO,80215
303-239-4176

Please assist us in measuring our response to your request for Colorado State Patrol - Criminal Justice Records.  Please take a short 3 question survey that can be found by following the link below.  Thank you in advance for your time.
http://www.surveymonkey.com/r/J3JMC3S (http://www.surveymonkey.com/r/J3JMC3S)

From: Colorado State Patrol

Good afternoon,

The following email below is in response to your follow up question.

Thank you

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