Pepsi

Carolyn Komatsoulis filed this request with the University of Wisconsin of Wisconsin.
Tracking #

P000288-073118

Status
Completed

Communications

From: Carolyn Komatsoulis

To Whom It May Concern:

Pursuant to the Wisconsin Open Records Act, I hereby request the following records:

For the contract awarded to Pepsi, reported on in the media: (http://www.dailycardinal.com/article/2017/10/pepsi-to-be-new-official-uw-athletics-beverage)

- A copy of the contract
-Any and all invoices related to the contract
-Copies of all bids for the contract

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Carolyn Komatsoulis

From:

Hello,

We have implemented a new system for submitting records requests to the university due to the large number of requests we receive and new requirements for tracking these public records requests. Submitting your request via this web page will help us meet those requirements by automatically placing your records request in queue for processing, tracking and reporting that we are required to do by the state.

Would you please submit your request through the UW-Madison Public Records Portal<https://universityofwisconsin.mycusthelp.com/WEBAPP/_rs/(S(2vs3uls1ou0aonpvncsxcq3g))/supporthome.aspx>?

Thank you for your cooperation.

Lisa Hull
Public Records Custodian
Office of Compliance
UW-Madison

From: University of Wisconsin

Dear Requester:

We have received your public records request and the university will respond as required by the Wisconsin public records law, Wis. Stat. §§ 19.31-19.39

Your request was received on July 31, 2018 and given the reference number P000288-073118 for tracking purposes.

Records requested: To Whom It May Concern:Pursuant to the Wisconsin Open Records Act, I hereby request the following records:For the contract awarded to Pepsi, reported on in the media: (http://www.dailycardinal.com/article/2017/10/pepsi-to-be-new-official-uw-athletics-beverage)- A copy of the contract-Any and all invoices related to the contract-Copies of all bids for the contractI also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.Sincerely,Carolyn Komatsoulis

You can monitor the progress of your request at this link and then by selecting "View My Requests." (https://universityofwisconsin.mycusthelp.com/WEBAPP/_rs/customerhome.aspx)
You'll receive an email when your request has been completed.

Again, thank you for using the Public Records Center.

Sincerely,
UW-Madison Records Custodian
(608) 890-4881
Track the issue status and respond at:
https://universityofwisconsin.mycusthelp.com/WEBAPP//_rs/RequestEdit.aspx?rid=487 (https://universityofwisconsin.mycusthelp.com/WEBAPP//_rs/RequestEdit.aspx?rid=487)

From: University of Wisconsin

A copy of documents responsive to the request.

From: University of Wisconsin

--- Please respond above this line ---

Public Records Request: P000288-073118


RE: PUBLIC RECORDS REQUEST of July 31, 2018.
Reference # P000288-073118.
Dear Requester,
I write in response to your public records request of July 31, 2018, in which you requested the following:
Pepsi: - A copy of the contract -Any and all invoices related to the contract -Copies of all bids for the contract
These records have been released to the University of Wisconsin-Madison Public Records Center. Click the link below to login and retrieve your records. Access the Public Records Center to download the responsive records. (https://universityofwisconsin.mycusthelp.com/WEBAPP/_rs/CustomerIssues.aspx) Note that the university has withheld portions of these records, specifically the account number, invoice number and the license number of the vendor number associated with the invoices due to our concern that release of these  pieces of information could be used to commit financial fraud against the university. The university has made the determination that the public interest in preventing financial fraud against a state agency is great and heavily outweighs the public interest in a specific account number. These numbers have little or no independent value to the public, especially when the identities of vendors and the nature of their business with the state are subject to public release. However, while of little public value, these pieces of information could be used in attempts to defraud the university or our vendor partners. While we are not claiming that you pose a specific or known threat to the university, once subject to public release, the university has no control over how the information or records are used. Individuals intent on committing fraud against the university may attempt to use the information to commit such a financial crime. The university does receive fraudulent invoices o a regular basis, in fact we’ve received more than 100 in the last year. Releasing account, invoice or license numbers might legitimize an otherwise fraudulent invoice presented to us for payment, resulting in theft from a state agency.   The university has a responsibility to be good stewards of public money by taking small precautions to avoid enabling financial fraud. The university is required to inform you that to the extent that this amounts to a denial of your request, it is subject to review by mandamus under sec. 19.37(1), Wis. Stats., or upon application to the Attorney General or District Attorney
Thank you for your patience in awaiting this information.
Sincerely,
Lisa Hull
Public Records Custodian
Office of Compliance
UW-Madison
608-890-4881


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