VANCOUVER PUBLIC SCHOOLS DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019 – and 6,681 recently located electronic pages.
| Tracking # |
R000370-041223 |
| Submitted | March 28, 2023 |
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Communications
From: John Veritas
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019 – and 6,681 recently located electronic pages.
Via email: publicrecordsrequest@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
2. Upon information and belief your agency has recently scanned into electronic format 5,377 pages of documents responsive to this request.
3. Upon information and belief your agency possesses another 1304 electronic pages of documents responsive to this request for a total of 6,681 electronic pages responsive to this request , please provide these electronic records.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email to your agency’s publicly posted public records request email address: publicrecordsrequest@vansd.org. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Vancouver Public Schools District
Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 4/11/2023 and given the reference number R000370-041223 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Request for the year 2019.
2. Upon information and belief your agency has recently scanned into electronic format 5,377 pages of documents responsive to this request.
3. Upon information and belief you agency possesses another 1304 electronic pages of documents responsive to this request for a total of 6,681 pages responsive to this request, please provide these electronic records.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DbN03_GxUFvC6OM-2Fpk3aFVqp3u2TGiPOa4Mfi784hoOiRdLcLB-2FiaZJEWMunrVtTz8M4n727dpa9XpRb3FjVv3ktkBTgVs-2BYyFFepPxJ6PyV7uD3J3hUSEK-2FPGqq8ifvf-2Btitj-2BSni5oUYEY2QIOQ1mlWRL-2FRp-2FWy9cjCTqQMy0iqtg6e4ht3LVSGmHpCtCdA5qNU1jKuccmKTgZhrKXuQsLLvgS5xAuqXvUqxHaUo498Kf-2Fg-3D)
From: Vancouver Public School District
--- Please respond above this line ---
RE: Public Records Request of April 11, 2023, Reference # R000370-041223 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on April 11, 2023. You requested: Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Request for the year 2019.
2. Upon information and belief your agency has recently scanned into electronic format 5,377 pages of documents responsive to this request.
3. Upon information and belief you agency possesses another 1304 electronic pages of documents responsive to this request for a total of 6,681 pages responsive to this request, please provide these electronic records. The district has reviewed its files and has located responsive records to your request. Some of the records have been redacted per public records law. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000370-041223 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSuUltm3q7qsYa-2BssDGo8sF6uBMJRhoFys-2FifV66WnOPj0uKv_GxUFvC6OM-2Fpk3aFVqp3u2TGiPOa4Mfi784hoOiRdLcLB-2FiaZJEWMunrVtTz8M4n7Zr7Et2OJ44HwqoQr3Pc8SFBhvMf5pLhuH7GUqOBEHa2dX4oh5WIVATjYnN6-2FboWf0b7nLGKuWwAwwvbZozUIqhnfL3xVUVdVRGd39D37NslTmrpQmv-2Fu5w6-2BY52nKlvdY-2Feq9TDKFI61h9YBer6mgLn7sInpoLQwCf41chYdMmA-3D) Some of the responsive documents have been redacted under exemptions allowed by the Washington State Public Records Act (RCW 42.56). Attached for your reference, please find a public records exemption log and redaction key noting the allowable redacted exemptions. With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email or contact our office at 360-313-1280. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSuUltm3q7qsYa-2BssDGo8sF6uBMJRhoFys-2FifV66WnOPjlr3e_GxUFvC6OM-2Fpk3aFVqp3u2TGiPOa4Mfi784hoOiRdLcLB-2FiaZJEWMunrVtTz8M4n7Zr7Et2OJ44HwqoQr3Pc8SHFB0KwDfv6UOcGiJJlM-2FE-2BvMjSMqQzBJxLVQSiV5E2PxDdUkfILQ9JLMwui4IQDDt3sJxLUpdbYW55xQtRoD9j1g5-2BUmzm-2BiGr56u3A-2Bi84pY8MyB91tRSnFmw-2FG8eKOqqdcau2avER1w5ofvpaXY0-3D)
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From:
I've shared an item with you:
R000370-041223 Response to Public Records Request to Vancouver School
District
https://drive.google.com/drive/folders/1ezwbUYkDQnzEZptGhemeAa9DLRy9O88T?usp=sharing&ts=643ee41d&sh=RYVtwDQerkODrtzA&ca=1
It's not an attachment -- it's stored online. To open this item, just click
the link above.
R000370-041223 - Response to Public Records Request to Vancouver School
District.
From: Vancouver Public Schools District
Subject: [Records Center] Public Records Request :: R000370-041223
Body:
RE: Public Records Request of April 11, 2023, Reference # R000370-041223
Dear requests@muckrock.com,
Vancouver Public Schools received a public records request from you on
April 11, 2023. You requested:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:
1. I request a complete electronic copy of all Public Records Requests
received by your agency in the 2019 and a complete electronic copy of your
agency's Responses to each of these Public Records Request for the year
2019.
2. Upon information and belief your agency has recently scanned into
electronic format 5, 377 pages of documents responsive to this request.
3. Upon information and belief you agency possesses another 1304 electronic
pages of documents responsive to this request for a total of 6, 681 pages
responsive to this request, please provide these electronic records.
The district has reviewed its files and has located responsive records to
your request. Some of the records have been redacted per public records
law. Please access the documents at the following link to retrieve the
responsive records.
https://drive.google.com/drive/folders/1ezwbUYkDQnzEZptGhemeAa9DLRy9O88T?usp=share_link
Some of the responsive documents have been redacted under exemptions
allowed by the Washington State Public Records Act (RCW 42.56). Attached
for your reference, please find a public records exemption log and
redaction key noting the allowable redacted exemptions. With the
submission of this information, we believe we have fully complied with your
request and we will close the file.
The District desires to provide you with the fullest assistance possible.
If you believe this response does not fully comply with your public records
request, please reply to this email or contact our office at 360-313-1280.
Sincerely,
Jen Anderson
Paralegal
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
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