VANCOUVER PUBLIC SCHOOLS DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022
| Submitted | Nov. 16, 2022 |
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Communications
From: Ludwik Zbadac
VANCOUVER PUBLIC SCHOOLS DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022.
Via email: publicrecordsrequest@vansd.org
To whom it may concern,
WASHINGTON STATE OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION - EQUITY AND CIVIL RIGHTS (https://www.k12.wa.us/policy-funding/equity-and-civil-rights):
"The Washington State legislature notes that schools should be a place in which all youth feel safe. With racial equity as a central component of safety and security planning, it is imperative that all school safety and security staff not contribute to an unsafe environment for Black youth and youth of color."
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
Note: If your agency chooses not to produce the requested records in reverse chronological order as requested, and/or chooses to sandbag this request by dribbling out a few records per installment every 6 months (tee-hee), you can expect a separate targeted public records request for each line item by year - submitted via multiple members of the public, multiple times until the requested records are timely produced. This simple three part multi year request would then become twelve (12) separate public records requests. If your agency would prefer 12 separate individual requests, please let us know.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 16, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 16, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 16, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 16, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 16, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the attached correspondence in response to your public records
request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Wed, Jan 25, 2023 at 3:47 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 01.25.2023 15:47:10 (-0800)
Queries to: copier@vansd.org
From: Vancouver Public Schools District
Dear requests@muckrock.com ,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyZpbEIfKGZGKfW32pD6L49FqhQ9p-2Ba5xVzKB1-2FYVmcQ0-3DL6A5_nWKfZsIv-2BaIJOYHxfyEOAs9pAHGKBFX-2BDrgBxjt7nbApDLIdNaT9VqDrkkknu7poL5UQZuRxbRxPBmJEQxU82Zp4VLFMZIa9pEe4iyEUMWtcdFHpuIJTNCVgxE-2F0DaDcXu3gnXxnNK9KQoFgswVnGu84noXObbQbBspZ4u-2F1yslZT5No-2FgNTpGpXwyzseA0h4CPuvdRv94aPfK9YozfGFeezkSkoDmRblJp3sNClljE-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4Yy4PI8-2FRCDMjAF11ou1AKZJnV5z7hfqQDCBdRDktKr0UU-3DCEpy_nWKfZsIv-2BaIJOYHxfyEOAs9pAHGKBFX-2BDrgBxjt7nbApDLIdNaT9VqDrkkknu7poL5UQZuRxbRxPBmJEQxU82dqrkdCCiasOdLXgiou1bNKs686F-2FIwMQVKsY94SddOa-2BdTzE9faaacEbuvi54fIfvCH5zG8eD6CsuXPteyG4q0l7ObjI63z2fDHckzyM9jKxtkRFuSb20oMjIZart8MoHZUzWxR04zt-2Brq5QfPuN3I-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 1/26/2023 and given the reference number R000331-012623 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DURxp_nWKfZsIv-2BaIJOYHxfyEOAs9pAHGKBFX-2BDrgBxjt7nbApDLIdNaT9VqDrkkknu7po5Vfopg62LJwpaAexG-2FTe8XYHGvsXGTEYYKvUcy-2FOMKz6cph-2F8H1MKs5boq8N12a4BhwkGTMr-2B9bW4XCbEY4Pb-2Biz9dlliGiOC4zf1ZBzD026Xkfz-2FvaltRJfQX1WgWDEXDIo28UNRtJgycOmdSJhVk-2F5tBJyNAIvr7LeOT546oI-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000331-012623 Dear requests@muckrock.com, This was also emailed to the above email address on January 25, 2023. This will acknowledge receipt of your November 16, 2022 public records request to Vancouver Public Schools, which was received by the District on January 3, 2023. It has come to the attention of the District's public records office that you submitted the initial request to a former email address that the district deactivated when the District migrated to the GovQA portal on April 26, 2022. In the process of responding to another public records request from a different Muckrock identifier, it was discovered that the previously deactivated email address was inadvertently reactivated in or around September 2022 when the district internet technology department changed the District's electronic email systems. The emails you submitted between November and December 2021 were not received by the District's public records office until a search of the previously deactivated email location occurred on January 3, 2023.
The District acknowledged the request on January 3, 2023 after the District reopened for business after the winter break (December 19, 2022 through January 2, 2023) It appears the initial response was mistakenly sent to the wrong Muckrock identifier (120965-29141669). The District herewith resubmits this response to the correct Muckrock identifier, listed above.
Your request was forwarded to my office, which oversees all public records requests. Request: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year: 1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order. In April, 2022, Vancouver School District converted the management of all public records requests to the District's Public Records Request portal. The most effective and efficient way to communicate with the District regarding the status and responsive documents to your request is via your specific public records request log-in. The complete instructions for filing a public records request with Vancouver School District can be found via our website at: https://vansd.org/public-records-request/ Response: 1. We are in the process of identifying, gathering and reviewing documents responsive to your request. Pursuant to RCW 42.56.120, MuckRock News will be charged the following fees for production of the requested records: Ten cents per page for public records scanned into an electronic format and Five cents per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery. Contingent upon receipt of payment of the invoice, we estimate that we will be able to provide you with a first installment of records or records in their entirety on or before March 3, 2023.
2. Please see the attached documents.
3. We are in the process of identifying, gathering and reviewing documents responsive to your request. Pursuant to RCW 42.56.120, MuckRock News will be charged the following fees for production of the requested records: Ten cents per page for public records scanned into an electronic format and Five cents per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery. Contingent upon receipt of payment of the invoice, we estimate that we will be able to provide you with a first installment of records or records in their entirety on or before February 17, 2023. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSsmtT77thOQWi2FnGYZZCzOSrXBbsm-2BfcRiv0kQsVBrn8iG0_nWKfZsIv-2BaIJOYHxfyEOAs9pAHGKBFX-2BDrgBxjt7nbApDLIdNaT9VqDrkkknu7povOcDPne3EHiQW5USDks-2FdYrkvFypFkgydGaCPlZbnCdzYjL2kn3SL0YtpzW6d1eNnp1wb4BwKbQI9p-2Bi2OMgVH3TQoRU-2FljSq9r-2FVSoWodmBEsloLHojALa9nMevQBDI8wtnmm3jEOT4WxZEslZphLuaWlUAoksgMkZKwPfBoJA-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000331-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. You requested: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order. Please see the attached spreadsheet. RESPONSE TO NO. 1:
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order. Documents responsive to this request were previously provided on January 25, 2023. RESPONSE TO NO. 2:
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order. Please see the attached documents. RESPONSE TO NO. 3: The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000331-012623 In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act). With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. Sincerely, Jen Anderson
Paralegal
From: Vancouver Public Schools District
To Whom it May Concern:
Attached please find correspondence and responsive documents in response to
your public records request to Vancouver School District. This response
was also provided to you via the District's GovQA public records request
portal.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Wed, Feb 1, 2023 at 9:02 AM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 02.01.2023 09:02:36 (-0800)
Queries to: copier@vansd.org
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