VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
| Tracking # |
R000342-020823 |
| Submitted | Jan. 31, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: K. Katakiuchi
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: publicrecordsrequest@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Vancouver Public Schools District
Dear requests@muckrock.com Muckrock:
Your request has been received and is being processed. Your request was received in this office on 2/8/2023 and given the reference number R000342-020823 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: I request a complete copy of all Public Records Requests received by the District including the District responses for the year 2022.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DlHgH_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxmC8kl4PnexpkwUKlGicl5t58X0QAwORqvzWQnKKqui-2BoIq1gNa2-2BpfiDz9TTc1fs2noSgXV-2B9E1667k6fV12sdNwJzWGsi2udvYA7LLnZTZgbncVsJWfACGKppl5nVoLo2Ir-2BBRZYOdYDlobtTKf1-2FeWGgG-2BMUhAR8hS46-2BiKwQ-3D)
From: Vancouver Public Schools District
Dear requests@muckrock.com Muckrock,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyZpbEIfKGZGKfW32pD6L49FqhQ9p-2Ba5xVzKB1-2FYVmcQ0-3DwFdm_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxp-2FA4PIFnLt7nQCC1oIq15c4kONvYW9LS5WDd9Njg5uoNfc2QSCpMCFji-2BetJLy6GsfsYrwuVasxhLX69W97zpvS5RwAO35pupQIUmFVUA5tQEGABMOEYFKmj0232rfgIRrOEWFNvra3xwbJFII2aHGFZgMctROwuahYKUvNvjH4-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4Yy4PI8-2FRCDMjAF11ou1AKZJnV5z7hfqQDCBdRDktKr0UU-3DcpYV_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxp-2FA4PIFnLt7nQCC1oIq15YnQJqXtg1HIfpRsLcsp9zBKDxmXmi4WozmuGqyT53SJS7mktv95OXkEsUyRhoX0TaiGyVzw2rhDc0lh7g2FTXTaV-2F-2BtUYTDqkyM-2FR7xB4ZKIQUwwhHQjSKnPoHEF0yKx-2BHCojNl2w-2FCk5FguUs7Ga4-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of February 08, 2023, Reference # R000342-020823 Dear requests@muckrock.com Muckrock, Vancouver Public Schools received a public records request from you on February 08, 2023. This letter provides you with an estimate of when you will receive the documents you requested from Vancouver Public Schools. You requested: I request a complete copy of all Public Records Requests received by the District including the District responses for the year 2022. We are in the process of identifying, gathering and reviewing documents responsive to your request. We estimate that we will be able to provide you with a first installment of records, or records in their entirety on or before March 31, 2023 For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSmtaMKNofmhs88QlW52irQ0L4xsuQx-2F8eAfdPk9y0NhqLmke_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxh-2FAElNvKn3DVLUj2XADK9RJmqaJGozKKbkUUbr9OvMhtVGZZ8-2FtZTtc3rseEQXFqZgFABN-2Bou2BFbUyxkbY3nFRN1Vwg9XBMPAtJqu7tU8q4GdUwuUvMgLJ-2FZriXU5TaeCVFGu3iJk8T4fPjQvE-2BM5FGzEFctlh1przEMkjiybs-3D)
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the attached correspondence in response to your public records
request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Mon, Feb 13, 2023 at 11:57 AM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 02.13.2023 11:57:39 (-0800)
Queries to: copier@vansd.org
From: Vancouver Public Schools District
"Please refer back to my February 14, 2023 correspondence to you and that will answer your questions.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst. General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER."
From: K. Katakiuchi
03-05-23
via email to jan.anderson@vansd.org
I don't understand. Please explain.
2-8-23
"Please refer back to my February 14, 2023 correspondence to you and that will answer your questions.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst. General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY COMPUTER."
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of February 08, 2023, Reference # R000342-020823 Dear requests@muckrock.com Muckrock, Vancouver Public Schools received a public records request from you on February 08, 2023. You requested: I request a complete copy of all Public Records Requests received by the District including the District responses for the year 2022. The district has reviewed its files and has located responsive records to your request. Some of the records have been redacted per public records law. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000342-020823 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSmtaMKNofmhs88QlW52irQ0L4xsuQx-2F8eAfdPk9y0Nhqd0--_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxNNg2hXYbp84TeD43J8QnN-2FSeE9BKsm9h-2FVrd9IW7S3EbtEz6JhsOua30dt85J5Ll7m3rsrZWadx0OmROkCKqf9beK3DVm5zIt-2FW-2BBiAkwg4YsR9ftC-2FCCi5SsH9I45EwudG9xL3gyJy0UGN7-2Blm5pnkNaSqrQBTFYXp7fqXzKcQ-3D) Some of the responsive documents have been redacted under exemptions allowed by the Washington State Public Records Act (RCW 42.56). Responses with redactions contain the accompanying exemption key. Additionally, please note, in April 2022, the District switched to a third party platform, GovQA, for all public records requests. While requests and responses from January through April 2022, may be found by accessing the portal above, the remainder of the 2022 requests and responses may be found in the Vancouver School District public records archive on the District's public website. With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email or contact our office at 360-313-1280. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSmtaMKNofmhs88QlW52irQ0L4xsuQx-2F8eAfdPk9y0NhqWD9-_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxNNg2hXYbp84TeD43J8QnN0unwAdLE0DidakWYJYLQ1QNL-2F9A7nQs5b9oXWorqrOgh-2B-2FvZ0yztJr9wi6MWJVWDGM9XyALc1z3-2F9kb2OambLApdZwd50oCBEins9C1qUNvp9qX8rvAWBnDEtvPp03YuYcJwYTGM0X1fmOa1hT-2BpXE-3D)
There are too many files to display on this communication. See all files
From: Vancouver Public Schools District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
2002-004.pdf
<https://drive.google.com/file/d/1ZNz67Ub9btYRGlFcozE-Jdq_jDfNiGWk/view?usp=drive_web>
2022-001.pdf
<https://drive.google.com/file/d/1HrqtwlDDyEJjMRHI48ZKpb8ahiFTIrjn/view?usp=drive_web>
2022-002.pdf
<https://drive.google.com/file/d/1-ciuuMmOqXzOLE6XPrlAVvFUCtlsmeZv/view?usp=drive_web>
2022-003.pdf
<https://drive.google.com/file/d/1M5cL4XlDaQOOPU4oyv3Fo485mpaQDepC/view?usp=drive_web>
2022-008.pdf
<https://drive.google.com/file/d/19N50iHHnx6mJRulpi8EX_9587-fYkTGV/view?usp=drive_web>
2022-009.pdf
<https://drive.google.com/file/d/1doti0lxZ2VlLZJXi4PjnZircNvyLnrjC/view?usp=drive_web>
2022-010.pdf
<https://drive.google.com/file/d/13QcHlG2nYM9biwULW9aVJSFWmPF-w7VB/view?usp=drive_web>
2022-011.pdf
<https://drive.google.com/file/d/1z8qbdOxpx3vIVTyYbFp08Z3w7Ql1bG5d/view?usp=drive_web>
2022-012.pdf
<https://drive.google.com/file/d/1vFcWQJwwRXrY_CwROV23hOsnbHt8Z8_b/view?usp=drive_web>
2022-014.pdf
<https://drive.google.com/file/d/1rAWdzb5gF4KvsMsxWFLhawgGWMKXt2X_/view?usp=drive_web>
2022-015.pdf
<https://drive.google.com/file/d/16Dq7FmRCI89g5GFDETbLHuCisz5nfVZ0/view?usp=drive_web>
2022-016.pdf
<https://drive.google.com/file/d/1rvhI8zIY6VrJdXvZg0zFl_zWbKeXe3Qs/view?usp=drive_web>
2022-017.pdf
<https://drive.google.com/file/d/1ll72HoHtlKhfo_SHgBXOhuGWLJbmuOrh/view?usp=drive_web>
Subject: [Records Center] Public Records Request :: R000342-020823
Body:
RE: Public Records Request of February 08, 2023, Reference # R000342-020823
Dear requests@muckrock.com Muckrock,
Vancouver Public Schools received a public records request from you on
February 08, 2023. You requested:
I request a complete copy of all Public Records Requests received by the
District including the District responses for the year 2022.
The district has reviewed its files and has located responsive records to
your request. Some of the records have been redacted per public records
law. Please log in to the Public Records Portal at the following link to
retrieve the responsive records.
Public Records Request - R000342-020823
<https://vancouversdwa.govqa.us/WEBAPP/_rs/RequestEdit.aspx?rid=342&coid=>
Some of the responsive documents have been redacted under exemptions
allowed by the Washington State Public Records Act (RCW 42.56). Responses
with redactions contain the accompanying exemption key. Additionally,
please note, in April 2022, the District switched to a third party
platform, GovQA, for all public records requests. While requests and
responses from January through April 2022, may be found by accessing the
portal above (and are also attached to this email) the remainder of the
2022 requests and responses may be found in the Vancouver School District
public records archive on the District's public website. Additionally,
please note that public records requests with the reference nos. 2022-005,
2022-006, 2022-007, 2022-019, 2022-022, 2022-023 are exempt and being
withheld under the Family Educational Rights and Privacy Act (FERPA) which
prohibits the disclosure of private and confidential student identifiable
information.
The link to the Vancouver School District's public records archive may be
found at the following web link:
With the submission of this information, we believe we have fully complied
with your request and we will close the file.
The District desires to provide you with the fullest assistance possible.
If you believe this response does not fully comply with your public records
request, please reply to this email or contact our office at 360-313-1280.
Sincerely,
Jen Anderson
Paralegal
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
Hello requests@muckrock.com,
This message is to notify you that your password has changed.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
From: K. Katakiuchi
03-18-23
via email to jan.anderson@vansd.org
YOU STATED:
"While requests and responses from January through April 2022, may be found by accessing the portal above, the remainder of the 2022 requests and responses may be found in the Vancouver School District public records archive on the District's public website."
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
When can I expect electronic copies of the remained of the records?
thanks
Where are these records on your "Agency's public website?" I certainly do not see them.
I do see a 3rd party for profit Grannicus Corporation website that is hosting what appear to be files referencing public records concerning your agency... however GOVQA.com is not your agency's website now is it?
1. I requested no GOVQA.
2. I requested electronic copies of identified records.
From: Vancouver Public Schools District
To Whom it May Concern:
The District is in receipt of your March 18, 2023 email. In that email,
you state:
*"Please provide all records electronically via direct email attachment, or
via no password, no registration internet cloud-based download link." *
As of April, 2022, the District began handling all public records requests
electronically. You were previously emailed 2022 requests/responses
January through April 2022 on March 13, 2022. The remaining documents may
be found on the District's public website, no registration or password
necessary. You may access them at the public records archive via this link:
As the District also communicated on March 13, 2023, the District now
considers this request fulfilled and closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: K. Katakiuchi
03-22-23
via email to jan.anderson@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me with copies of the electronic records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access the website you reference.
3. You are closing my public records request without providing me with the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
Thank you
From: K. Katakiuchi
03-22-23
via email to jan.anderson@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me with copies of the electronic records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access the website you reference.
3. You are closing my public records request without providing me with the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
Thank you
From: Vancouver Public Schools District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
To Whom it May Concern:
On March 13, 2023 you were provided documents responsive to your request,
and they are attached again, here. The additional records responsive to
your request were and are made available to you, via a public Internet
website and can be accessed via this link:
Again, With the submission of this information, we believe we have fully
complied with your request and we have closed the file.
The District desires to provide you with the fullest assistance possible. If
you believe this response does not fully comply with your public records
request, please reply to this email or contact our office at 360-313-1280.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: requests@muckrock.com <
requests@muckrock.com>
Date: Wed, Mar 22, 2023 at 8:46 AM
Subject: RE: Washington Public Records Act Request #R000342-020823
To: Jen Anderson <27717@vansd.org>
Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
March 22, 2023
This is a follow up to request number R000342-020823:
03-22-23
via email to jan.anderson@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me
with copies of the electronic records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd
party website owned by the Grannicus Corporation - not the Vancouver School
district. I cannot access the website you reference.
3. You are closing my public records request without providing me with the
identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It
is not lawful for your agency to direct me to a third party for records
your agency possesses. It is not lawful for your agency to "silently
withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek
relief under RCW 42.56.550.
Thank you
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 139891
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
---
On March 21, 2023:
Subject: Re: Washington Public Records Act Request #R000342-020823
To Whom it May Concern:
The District is in receipt of your March 18, 2023 email. In that email,
you state:
*"Please provide all records electronically via direct email attachment, or
via no password, no registration internet cloud-based download link." *
As of April, 2022, the District began handling all public records requests
electronically. You were previously emailed 2022 requests/responses
January through April 2022 on March 13, 2022. The remaining documents may
be found on the District's public website, no registration or password
necessary. You may access them at the public records archive via this link:
As the District also communicated on March 13, 2023, the District now
considers this request fulfilled and closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---
On March 18, 2023:
Subject: RE: Washington Public Records Act Request #R000342-020823
03-18-23
via email to jan.anderson@vansd.org
YOU STATED:
"While requests and responses from January through April 2022, may be found
by accessing the portal above, the remainder of the 2022 requests and
responses may be found in the Vancouver School District public records
archive on the District's public website."
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
communication and production of records in response to a public records
request is optional for the requestor in the State of Washington.
Respectfully we decline to use any 3rd party "portal" system, specifically
GOVQA and NEXTREQUEST. Please provide all records electronically via direct
email attachment, or via no password, no registration internet cloud-based
download link.
Please do not direct or invite us to use, register for, or communicate with
your agency via any 3rd party portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other commercial 3rd party records portal service.
When can I expect electronic copies of the remained of the records?
thanks
Where are these records on your "Agency's public website?" I certainly do
not see them.
I do see a 3rd party for profit Grannicus Corporation website that is
hosting what appear to be files referencing public records concerning your
agency... however GOVQA.com is not your agency's website now is it?
1. I requested no GOVQA.
2. I requested electronic copies of identified records.
---
On March 14, 2023:
Subject: [Records Center] Password Change
Hello requests@muckrock.com,
This message is to notify you that your password has changed.
This is an auto-generated email and has originated from an unmonitored
email account. Please DO NOT REPLY
---
On March 13, 2023:
Subject: Response to Public Records Request to Vancouver School District
2002-004.pdf
<
https://drive.google.com/file/d/1ZNz67Ub9btYRGlFcozE-Jdq_jDfNiGWk/view?usp=drive_web
>
2022-001.pdf
<
https://drive.google.com/file/d/1HrqtwlDDyEJjMRHI48ZKpb8ahiFTIrjn/view?usp=drive_web
>
2022-002.pdf
<
https://drive.google.com/file/d/1-ciuuMmOqXzOLE6XPrlAVvFUCtlsmeZv/view?usp=drive_web
>
2022-003.pdf
<
https://drive.google.com/file/d/1M5cL4XlDaQOOPU4oyv3Fo485mpaQDepC/view?usp=drive_web
>
2022-008.pdf
<
https://drive.google.com/file/d/19N50iHHnx6mJRulpi8EX_9587-fYkTGV/view?usp=drive_web
>
2022-009.pdf
<
https://drive.google.com/file/d/1doti0lxZ2VlLZJXi4PjnZircNvyLnrjC/view?usp=drive_web
>
2022-010.pdf
<
https://drive.google.com/file/d/13QcHlG2nYM9biwULW9aVJSFWmPF-w7VB/view?usp=drive_web
>
2022-011.pdf
<
https://drive.google.com/file/d/1z8qbdOxpx3vIVTyYbFp08Z3w7Ql1bG5d/view?usp=drive_web
>
2022-012.pdf
<
https://drive.google.com/file/d/1vFcWQJwwRXrY_CwROV23hOsnbHt8Z8_b/view?usp=drive_web
>
2022-014.pdf
<
https://drive.google.com/file/d/1rAWdzb5gF4KvsMsxWFLhawgGWMKXt2X_/view?usp=drive_web
>
2022-015.pdf
<
https://drive.google.com/file/d/16Dq7FmRCI89g5GFDETbLHuCisz5nfVZ0/view?usp=drive_web
>
2022-016.pdf
<
https://drive.google.com/file/d/1rvhI8zIY6VrJdXvZg0zFl_zWbKeXe3Qs/view?usp=drive_web
>
2022-017.pdf
<
https://drive.google.com/file/d/1ll72HoHtlKhfo_SHgBXOhuGWLJbmuOrh/view?usp=drive_web
>
Subject: [Records Center] Public Records Request :: R000342-020823
Body:
RE: Public Records Request of February 08, 2023, Reference # R000342-020823
Dear requests@muckrock.com Muckrock,
Vancouver Public Schools received a public records request from you on
February 08, 2023. You requested:
I request a complete copy of all Public Records Requests received by the
District including the District responses for the year 2022.
The district has reviewed its files and has located responsive records to
your request. Some of the records have been redacted per public records
law. Please log in to the Public Records Portal at the following link to
retrieve the responsive records.
Public Records Request - R000342-020823
<https://vancouversdwa.govqa.us/WEBAPP/_rs/RequestEdit.aspx?rid=342&coid=>
Some of the responsive documents have been redacted under exemptions
allowed by the Washington State Public Records Act (RCW 42.56). Responses
with redactions contain the accompanying exemption key. Additionally,
please note, in April 2022, the District switched to a third party
platform, GovQA, for all public records requests. While requests and
responses from January through April 2022, may be found by accessing the
portal above (and are also attached to this email) the remainder of the
2022 requests and responses may be found in the Vancouver School District
public records archive on the District's public website. Additionally,
please note that public records requests with the reference nos. 2022-005,
2022-006, 2022-007, 2022-019, 2022-022, 2022-023 are exempt and being
withheld under the Family Educational Rights and Privacy Act (FERPA) which
prohibits the disclosure of private and confidential student identifiable
information.
The link to the Vancouver School District's public records archive may be
found at the following web link:
With the submission of this information, we believe we have fully complied
with your request and we will close the file.
The District desires to provide you with the fullest assistance possible.
If you believe this response does not fully comply with your public records
request, please reply to this email or contact our office at 360-313-1280.
Sincerely,
Jen Anderson
Paralegal
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---
On March 13, 2023:
Subject: [Records Center] Public Records Request :: R000342-020823
--- Please respond above this line ---
RE: Public Records Request of February 08, 2023, Reference # R000342-020823
Dear requests@muckrock.com Muckrock, Vancouver Public
Schools received a public records request from you on February 08, 2023.
You requested: I request a complete copy of all Public Records Requests
received by the District including the District responses for the year
2022. The district has reviewed its files and has located responsive
records to your request. Some of the records have been redacted per public
records law. Please log in to the Public Records Portal at the following
link to retrieve the responsive records. Public Records Request -
R000342-020823 (
https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSmtaMKNofmhs88QlW52irQ0L4xsuQx-2F8eAfdPk9y0Nhqd0--_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxNNg2hXYbp84TeD43J8QnN-2FSeE9BKsm9h-2FVrd9IW7S3EbtEz6JhsOua30dt85J5Ll7m3rsrZWadx0OmROkCKqf9beK3DVm5zIt-2FW-2BBiAkwg4YsR9ftC-2FCCi5SsH9I45EwudG9xL3gyJy0UGN7-2Blm5pnkNaSqrQBTFYXp7fqXzKcQ-3D)
Some of the responsive documents have been redacted under exemptions
allowed by the Washington State Public Records Act (RCW 42.56). Responses
with redactions contain the accompanying exemption key. Additionally,
please note, in April 2022, the District switched to a third party
platform, GovQA, for all public records requests. While requests and
responses from January through April 2022, may be found by accessing the
portal above, the remainder of the 2022 requests and responses may be found
in the Vancouver School District public records archive on the District's
public website. With the submission of this information, we believe we
have fully complied with your request and we will close the file. The
District desires to provide you with the fullest assistance possible. If
you believe this response does not fully comply with your public records
request, please reply to this email or contact our office at 360-313-1280.
Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public
Records Portal (
https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSmtaMKNofmhs88QlW52irQ0L4xsuQx-2F8eAfdPk9y0NhqWD9-_HKRgBS4HxkQEAYv-2BlCqCTt-2BYADs5V4FSqoFazMxS8TIddKrGr-2BHpYPm84uvKwOHxNNg2hXYbp84TeD43J8QnN0unwAdLE0DidakWYJYLQ1QNL-2F9A7nQs5b9oXWorqrOgh-2B-2FvZ0yztJr9wi6MWJVWDGM9XyALc1z3-2F9kb2OambLApdZwd50oCBEins9C1qUNvp9qX8rvAWBnDEtvPp03YuYcJwYTGM0X1fmOa1hT-2BpXE-3D
)
---
On Jan. 31, 2023:
Subject: Washington Public Records Act Request: VANCOUVER PUBLIC SCHOOLS
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete
electronic copy of all Public Records Requests received by the District
including the District Responses for the year 2022
Via email: publicrecordsrequest@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:
1. I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2022 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
communication and production of records in response to a public records
request is optional for the requestor in the State of Washington.
Respectfully we decline to use any 3rd party "portal" system, specifically
GOVQA and NEXTREQUEST. Please provide all records electronically via direct
email attachment, or via no password, no registration internet cloud-based
download link.
Please do not direct or invite us to use, register for, or communicate with
your agency via any 3rd party portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of
public records.
"...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records
request will be honored and fulfilled by your agency via email as requested
or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic
format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create
new records by printing native stored electronic files, then scanning and
re-printing these newly scanned prints only to reproduce them in again in
electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in
advance of fulfilling the request in strict compliance with all provisions
of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of
identified public records claiming "global FERPA" exemptions. When an
agency claims an exemption for an entire record or portion of one, it must
inform the requestor of the statutory exemption and provide a brief
explanation of how the exemption applies to the record or portion withheld.
RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the
statute the agency claims grant an exemption from disclosure. The brief
explanation should provide enough information for a requestor to make a
threshold determination of whether the claimed exemption is proper. Global,
nonspecific claims of exemption such as "FERPA" are insufficient. One way
to properly provide a brief explanation of the withheld record or redaction
is for the agency to provide a withholding index. It identifies the type of
record, its date and number of pages, and the author or recipient of the
record (unless their identity is exempt). The withholding index should
allow a requestor to make a threshold determination of whether the agency
has properly invoked the exemption. There are several exceptions to the
FERPA exemption and any agency silently withholding large swaths of public
records citing "FERPA!" without providing the original identified record,
properly redacted, or if withheld in its entirety, providing a record
description and page count or record length, will be challenged in
accordance with RCW 42.56.550 if a reasonably detailed withholding index or
exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the
production of responsive records are accompanied by a complete and detailed
exemption log noting the valid legal reason for each exemption at each
redaction location in the record produced, as well as the specific number
of pages if any that your agency redacts or withholds in their entirety.
Each redaction should be noted by footnote or by a clear reference to the
specific justification for that redaction, and only the minimal exempt
portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists
of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
public records request is not being made for any commercial purpose
whatsoever. Also, this public records request is not being made for a "list
of individuals." This declaration satisfies all requirements of RCW 42.56
regarding prohibitions on lists and commercial purposes. No additional
commercial purpose declaration will be completed for this public records
request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We
look forward to receiving your response to this request within 5 business
days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 139891
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
From: K. Katakiuchi
3-28-23
via email to: Marilee.Scarbrough@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me with COPIES of the electronic records I have requested and instead referring me to a 3rd party website. The public records act requires your agency to provide copies of the records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access this website you have linked to.
3. You are closing my public records request without providing me with COPIES of the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
Thank you
From: Vancouver Public Schools District
03/21/2023
Subject: Re: Washington Public Records Act Request #R000342-020823
Email
To Whom it May Concern:
The District is in receipt of your March 18, 2023 email. In that email,
you state:
*"Please provide all records electronically via direct email attachment, or
via no password, no registration internet cloud-based download link." *
As of April, 2022, the District began handling all public records requests
electronically. You were previously emailed 2022 requests/responses
January through April 2022 on March 13, 2022. The remaining documents may
be found on the District's public website, no registration or password
necessary. You may access them at the public records archive via this link:
As the District also communicated on March 13, 2023, the District now
considers this request fulfilled and closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
03-22-23
via email to jan.anderson@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me with copies of the electronic records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access the website you reference.
3. You are closing my public records request without providing me with the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
Thank you
From: Vancouver Public Schools District
Dear Public Records Requester:
Records are included in the email you received. Additionally, you can
access the additional records by clicking on the public internet link that
was included in the email. Clicking on the link *does* not require
registering with a third-party website.
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
From: K. Katakiuchi
03-30-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
You state:
"Additionally, you can access the additional records by clicking on the public internet link that
was included in the email. Clicking on the link *does* not require registering with a third-party website"
1. I requested COPIES of electronic records. You are refusing to provide me with COPIES of the electronic records I have requested and instead referring me to a 3rd party website. The public records act requires your agency to provide copies of the records I have requested.
I suggest *YOU* click your third party website links and then provide *me* with electronic copies of the identified public records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access this website you have linked to.
I CANNOT ACCESS THE 3RD PARTY WEBSITE YOU HAVE LINKED TO. IT IS IRRELEVANT THAT THE SITE DOES NOT REQUIRE REGISTRATION.
3. You are closing my public records request without providing me with COPIES of the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records in your possession. Public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
To be even more clear: Please provide me with electronic copies of the public records I have requested or I will draft and then file a lawsuit seeking relief for Vancouver Public Schools multiple violations of the public records act.
I do not know how I can make my position on your agency REQUIREMENT TO PROVIDE ELECTRONIC COPIES any clearer.
THANK YOU.
Dear Public Records Requester:
Records are included in the email you received. Additionally, you can
access the additional records by clicking on the public internet link that
was included in the email. Clicking on the link *does* not require
registering with a third-party website.
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
Subject: RE: Washington Public Records Act Request #R000342-020823
3-28-23
via email to: Marilee.Scarbrough@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me with COPIES of the electronic records I have requested and instead referring me to a 3rd party website. The public records act requires your agency to provide copies of the records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access this website you have linked to.
3. You are closing my public records request without providing me with COPIES of the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
Thank you
From: Vancouver Public Schools District
03/21/2023
Subject: Re: Washington Public Records Act Request #R000342-020823
Email
To Whom it May Concern:
The District is in receipt of your March 18, 2023 email. In that email,
you state:
*"Please provide all records electronically via direct email attachment, or
via no password, no registration internet cloud-based download link." *
As of April, 2022, the District began handling all public records requests
electronically. You were previously emailed 2022 requests/responses
January through April 2022 on March 13, 2022. The remaining documents may
be found on the District's public website, no registration or password
necessary. You may access them at the public records archive via this link:
As the District also communicated on March 13, 2023, the District now
considers this request fulfilled and closed.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
03-22-23
via email to jan.anderson@vansd.org
1. I requested COPIES of electronic records. You are refusing to provide me with copies of the electronic records I have requested.
2. You are telling me I can find the records myself by accessing a 3rd party website owned by the Grannicus Corporation - not the Vancouver School district. I cannot access the website you reference.
3. You are closing my public records request without providing me with the identified public records I have requested.
Your agency is in violation of the Washington State Public Records Act. It is not lawful for your agency to direct me to a third party for records your agency possesses. It is not lawful for your agency to "silently withhold" public records I have identified and requested.
Please consider this communication constructive notice of my intent to seek relief under RCW 42.56.550.
Thank you
From: Vancouver Public Schools District
Dear Public Records Requester:
When you click on the link in this email, all documents related to your
request for documents from all 2022 public records requests are listed.
Just scroll down and you will see all the electronic documents that are
responsive to your request.
Your electronic documents are accessible by clicking on the link. Clicking
the link gives you access to all the electronic records. If you would like
to contact our office by telephone, we would be happy to help you access
all the electronic documents that are available to you by clicking on the
publicly available link.
From: K. Katakiuchi
04-3-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
Is this public records request now CLOSED? Has you agency provided COPIES of all the public records identified and requested? Does your agency intent to provide any further installment of records pertaining to this request?
Thank you.
From: Vancouver Public Schools District
Dear Public Records Requester:
Your original request stated:
"I request a complete copy of all Public Records Requests received by the
District including the District responses for the year 2022."
In response to your request, the district provided the attachments to this
email and a link to all copies of available documents.
From: K. Katakiuchi
04-4-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
I do not understand your answers to the following YES/NO questions:
1. Has you agency provided ELECTRONIC COPIES of all the public records identified and requested? YES OR NO?
2. Does your agency intent to provide any further installment of records pertaining to this request? YES OR NO?
3. Is this public records request now CLOSED? YES OR NO?
The standard here is good faith. These are reasonable questions, and I request reasonable answers to each question, Yes or No.
Thank you.
From: Vancouver Public Schools District
Dear Public Records Requester:
The district office is currently closed for Spring Break. We will respond
to your email when the staff returns the week of Monday, April 10th.
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
From: K. Katakiuchi
04-25-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
I do not understand your answers to the following YES/NO questions:
1. Has you agency provided ELECTRONIC COPIES of all the public records identified and requested? YES OR NO?
2. Does your agency intent to provide any further installment of records pertaining to this request? YES OR NO?
3. Is this public records request now CLOSED? YES OR NO?
The standard here is good faith. These are reasonable questions, and I request reasonable answers to each question, Yes or No.
Thank you.
From: Vancouver Public Schools District
To Whom it May Concern:
In response to your email below, the District has communicated to you,
repeatedly on several occasions, via direct email and via the District's
public records request portal which we understand you will not access,
however it is the District's approved public records management system. The
summary of all communication from both means is attached here. All
communication included the links to access the records. To reiterate, most
recently, on March 28, 2023, not one month ago, you received an additional
notice that the District has provided all documents, the links to those
documents and communication that the file is now CLOSED.
To answer your questions, yes, the District has provided all electronic
copies of public records identified and requested. No, the District does
not intend to provide any further installment of records pertaining to this
request. Yes, the public records request is now CLOSED.
For your convenient reference, again, the links to access the documents
responsive to your request are below:
https://drive.google.com/drive/folders/1yDkbRwGKj7hk2KDP8QlIcfF12fYfD322?usp=share_link
https://vancouversdwa.govqa.us/WEBAPP/_rs/(S(naomqiuj4g1czkro1fhmqtzy))/openrecordssummary.aspx?view=1&sSessionID=
The District desires to provide the fullest assistance possible and
believes the good faith standard has been fulfilled. Should you desire to
have a conversation please do not hesitate to contact the District's public
records office at 360-313-1280.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Tue, Apr 25, 2023 at 11:51 AM
Subject: RE: Washington Public Records Act Request #R000342-020823
To: <Marilee.Scarbrough@vansd.org>
Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
April 25, 2023
This is a follow up to request number R000342-020823:
04-25-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
I do not understand your answers to the following YES/NO questions:
1. Has you agency provided ELECTRONIC COPIES of all the public records
identified and requested? YES OR NO?
2. Does your agency intent to provide any further installment of records
pertaining to this request? YES OR NO?
3. Is this public records request now CLOSED? YES OR NO?
The standard here is good faith. These are reasonable questions, and I
request reasonable answers to each question, Yes or No.
Thank you.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 139891
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
---
On April 6, 2023:
Subject: Re: Washington Public Records Act Request #R000342-020823
Dear Public Records Requester:
The district office is currently closed for Spring Break. We will respond
to your email when the staff returns the week of Monday, April 10th.
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
---
On April 5, 2023:
Subject: RE: Washington Public Records Act Request #R000342-020823
04-4-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
I do not understand your answers to the following YES/NO questions:
1. Has you agency provided ELECTRONIC COPIES of all the public records
identified and requested? YES OR NO?
2. Does your agency intent to provide any further installment of records
pertaining to this request? YES OR NO?
3. Is this public records request now CLOSED? YES OR NO?
The standard here is good faith. These are reasonable questions, and I
request reasonable answers to each question, Yes or No.
Thank you.
---
On April 5, 2023:
Subject: Re: Washington Public Records Act Request #R000342-020823
Dear Public Records Requester:
Your original request stated:
"I request a complete copy of all Public Records Requests received by the
District including the District responses for the year 2022."
In response to your request, the district provided the attachments to this
email and a link to all copies of available documents.
---
On April 3, 2023:
Subject: RE: Washington Public Records Act Request #R000342-020823
04-3-23
via email to: Marilee.Scarbrough@vansd.org
Hello,
Is this public records request now CLOSED? Has you agency provided COPIES
of all the public records identified and requested? Does your agency intent
to provide any further installment of records pertaining to this request?
Thank you.
---
On March 30, 2023:
Subject: Re: Washington Public Records Act Request #R000342-020823
Dear Public Records Requester:
When you click on the link in this email, all documents related to your
request for documents from all 2022 public records requests are listed.
Just scroll down and you will see all the electronic documents that are
responsive to your request.
Your electronic documents are accessible by clicking on the link. Clicking
the link gives you access to all the electronic records. If you would like
to contact our office by telephone, we would be happy to help you access
all the electronic documents that are available to you by clicking on the
publicly available link.
---
On Jan. 31, 2023:
Subject: Washington Public Records Act Request: VANCOUVER PUBLIC SCHOOLS
DISTRICT – (2022) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2022
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete
electronic copy of all Public Records Requests received by the District
including the District Responses for the year 2022
Via email: publicrecordsrequest@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:
1. I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2022 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for
communication and production of records in response to a public records
request is optional for the requestor in the State of Washington.
Respectfully we decline to use any 3rd party "portal" system, specifically
GOVQA and NEXTREQUEST. Please provide all records electronically via direct
email attachment, or via no password, no registration internet cloud-based
download link.
Please do not direct or invite us to use, register for, or communicate with
your agency via any 3rd party portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of
public records.
"...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records
request will be honored and fulfilled by your agency via email as requested
or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic
format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create
new records by printing native stored electronic files, then scanning and
re-printing these newly scanned prints only to reproduce them in again in
electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in
advance of fulfilling the request in strict compliance with all provisions
of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of
identified public records claiming "global FERPA" exemptions. When an
agency claims an exemption for an entire record or portion of one, it must
inform the requestor of the statutory exemption and provide a brief
explanation of how the exemption applies to the record or portion withheld.
RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the
statute the agency claims grant an exemption from disclosure. The brief
explanation should provide enough information for a requestor to make a
threshold determination of whether the claimed exemption is proper. Global,
nonspecific claims of exemption such as "FERPA" are insufficient. One way
to properly provide a brief explanation of the withheld record or redaction
is for the agency to provide a withholding index. It identifies the type of
record, its date and number of pages, and the author or recipient of the
record (unless their identity is exempt). The withholding index should
allow a requestor to make a threshold determination of whether the agency
has properly invoked the exemption. There are several exceptions to the
FERPA exemption and any agency silently withholding large swaths of public
records citing "FERPA!" without providing the original identified record,
properly redacted, or if withheld in its entirety, providing a record
description and page count or record length, will be challenged in
accordance with RCW 42.56.550 if a reasonably detailed withholding index or
exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the
production of responsive records are accompanied by a complete and detailed
exemption log noting the valid legal reason for each exemption at each
redaction location in the record produced, as well as the specific number
of pages if any that your agency redacts or withholds in their entirety.
Each redaction should be noted by footnote or by a clear reference to the
specific justification for that redaction, and only the minimal exempt
portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists
of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
public records request is not being made for any commercial purpose
whatsoever. Also, this public records request is not being made for a "list
of individuals." This declaration satisfies all requirements of RCW 42.56
regarding prohibitions on lists and commercial purposes. No additional
commercial purpose declaration will be completed for this public records
request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We
look forward to receiving your response to this request within 5 business
days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 139891
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
--
Marilee Scarbrough
Legal Counsel
Vancouver Public Schools
marilee.scarbrough@vansd.org
360‐313‐1280
FAX 360‐313‐1012
-
R000342-020823_Response_to_Public_Records_Request-20230427T095132Z-001
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