EOPmails (GSA)

Emma Best filed this request with the General Services Administration of the United States of America.

It is a clone of this request.

Tracking # GSA-2017-000523
Due March 7, 2017
Est. Completion None
Status
Awaiting Response

Communications

From: Michael Best

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

a copy of all emails from the domain EOP.gov to senior managers encompassed within the required agency system for retaining emails of senior officials. Frequently this records management policy/system is described by the name Capstone.
https://www.archives.gov/records-mgmt/grs/grs06-1-faqs.html

If the agency has not yet established NARA-compliant email retention procedures, then I instead request an electronic search of the mailboxes of agency senior managers for all emails that include the EOP.gov phrase in the FROM address.

I limit this request to the time period January 20, 2017 to the present.

I am a member of the news media and request classification as such. I have previously written about the government and its activities for AND Magazine, MuckRock and Glomar Disclosure and have an open arrangement with each. My articles have been widely read, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through the non-profit Internet Archive, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance. Additionally, case law states that “proof of the ability to disseminate the released information to a broad cross-section of the public is not required.” Judicial Watch, Inc. v. Dep’t of Justice, 365 F.3d 1108, 1126 (D.C. Cir. 2004); see Carney v. U.S. Dep’t of Justice, 19 F.3d 807, 814-15 (2d Cir. 1994). Further, courts have held that "qualified because it also had “firm” plans to “publish a number of . . . ‘document sets’” concerning United States foreign and national security policy." Under this criteria, as well, I qualify as a member of the news media. Additionally, courts have held that the news media status "focuses on the nature of the requester, not its request. The provision requires that the request be “made by” a representative of the news media. Id. § 552(a)(4)(A)(ii)(II). A newspaper reporter, for example, is a representative of the news media regardless of how much interest there is in the story for which he or she is requesting information." As such, the details of the request itself are moot for the purposes of determining the appropriate fee category. As such, my primary purpose is to inform about government activities by reporting on it and making the raw data available and I therefore request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Michael Best

From: gsa.foia@gsa.gov

This message is to confirm your request submission to the FOIAonline application: View Request. Request information is as follows: (https://foiaonline.regulations.gov:443/foia/action/public/view/request?objectId=090004d281151edd)
* Tracking Number: GSA-2017-000523
* Requester Name: Michael Best
* Date Submitted: 02/07/2017
* Request Status: Submitted
* Description: a copy of all emails from the domain EOP.gov to senior managers encompassed within the required agency system for retaining emails of senior officials. Frequently this records management policy/system is described by the name Capstone. https://www.archives.gov/records-mgmt/grs/grs06-1-faqs.html If the agency has not yet established NARA-compliant email retention procedures, then I instead request an electronic search of the mailboxes of agency senior managers for all emails that include the EOP.gov phrase in the FROM address. I limit this request to the time period January 20, 2017 to the present.

From: gsa.foia@gsa.gov

This message is to confirm your request submission to the FOIAonline application: View Request. Request information is as follows: (https://foiaonline.regulations.gov:443/foia/action/public/view/request?objectId=090004d28116388d)
* Tracking Number: GSA-2017-000559
* Requester Name: Michael Best
* Date Submitted: 02/13/2017
* Request Status: Submitted
* Description: Copies of all emails, memos, reports, documents, communications between December 1 2016 and the present regarding the Old Post Office Building and the clock tower.

From: Toni Slappy - H1F

I received your request in the U.S. General Services Administration (GSA)
Freedom of Information Act (FOIA) Office and assigned control *GSA FOIA
No. **2017-000559 **submitted February 13, 2017. *Please refer to this
number in all future correspondence concerning this request. We have twenty
(20) workdays in which to respond (excluding Federal Holidays). Based on
this, my estimated date of delivery is no later than
March 14, 2017.

We have twenty (20) workdays in which to respond (excluding Federal
Holidays). Based on this, my estimated date of delivery is no later than
February 23, 017. However, it may not always be possible to provide the
documents within this time period. In some cases, we may take an extension
and will advise you. Please be advised that your request may be subject to
fees for search, review and reproduction costs. Should this be the case,
you will be given an estimate of the costs. All estimates are developed in
Good Faith and are based on our reasonable judgment. However, due to the
unique nature of each request and complexity of documents involved, actual
costs to search and review the material may vary. You will be notified of
fees, time frames and any other issues prior to and throughout the process.

Please feel free to contact this office at our Toll Free Number
1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status
of your request. If you have any concerns regarding the FOIA Requester
Service Center, please contact Ms. Audrey Corbett Brooks, Public FOIA
Liaison Officer at (202) 501-3094 or by email at audrey.brooks@gsa.gov.
---------- Forwarded message ----------
From: foia@regulations.gov <foia@regulations.gov>
Date: Mon, Feb 13, 2017 at 7:03 AM
Subject: FOIA Assignment for GSA-2017-000559
To: "toni.slappy@gsa.gov" <toni.slappy@gsa.gov>

You have been assigned to the FOIA request GSA-2017-000559. Additional
details for this request are as follows:

- Assigned By: Duane Fulton
- Request Tracking Number: GSA-2017-000559
- Due Date: N/A
- Requester: Michael Best
- Request Track: Simple
- Short Description: N/A
- Long Description: Copies of all emails, memos, reports, documents,
communications between December 1 2016 and the present regarding the Old
Post Office Building and the clock tower.
- Assigned Comments: Hi Toni - Since the requester is asking for
information concerning the Old Post Office Building and the clock tower, I
believe this request belongs to NCR. If this request does not belong to
you, please reassign it to the appropriate FOIA Coordinator. Thanks.

--

Ms. Toni L. Slappy,
Government Information Specialist
Freedom of Information Act (FOIA)
Requester Service Center & Records Management
Management & Oversight Division (H1F)
Office of Administrative Services (H)
U.S. General Services Administration
1800 F Street, NW
Washington, DC 20405
Blackberry: (202) 680-8209
Fax: (202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

From: Toni Slappy - H1F

I received your request in the U.S. General Services Administration (GSA)
Freedom of Information Act (FOIA) Office and assigned control *GSA FOIA
No. **2017-000559 **submitted February 13, 2017. *Please refer to this
number in all future correspondence concerning this request. We have twenty
(20) workdays in which to respond (excluding Federal Holidays). Based on
this, my estimated date of delivery is no later than
March 14, 2017.

However, it may not always be possible to provide the documents within this
time period. In some cases, we may take an extension and will advise you.
Please be advised that your request may be subject to fees for search,
review and reproduction costs. Should this be the case, you will be given
an estimate of the costs. All estimates are developed in Good Faith and are
based on our reasonable judgment. However, due to the unique nature of each
request and complexity of documents involved, actual costs to search and
review the material may vary. You will be notified of fees, time frames
and any other issues prior to and throughout the process.

Please feel free to contact this office at our Toll Free Number
1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status
of your request. If you have any concerns regarding the FOIA Requester
Service Center, please contact Ms. Audrey Corbett Brooks, Public FOIA
Liaison Officer at (202) 501-3094 or by email at audrey.brooks@gsa.gov.

--

Ms. Toni L. Slappy,
Government Information Specialist
Freedom of Information Act (FOIA)
Requester Service Center & Records Management
Management & Oversight Division (H1F)
Office of Administrative Services (H)
U.S. General Services Administration
1800 F Street, NW
Washington, DC 20405
Blackberry: (202) 680-8209
Fax: (202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

From: gsa.foia@gsa.gov

Good afternoon Mr. Best:
We received your request in the U.S. General Services Administration (GSA) Freedom of Information Act (FOIA) Office and assigned control GSA-2017-000523. Please refer to this number in all future correspondence concerning this request. Based on this, we anticipate response on or prior to March 23, 2017.
We have twenty (20) workdays in which to respond (excluding Federal Holidays).   However, it may not always be possible to provide the documents within this time period. In some cases, we may take an extension and will advise you. Please be advised that your request may be subject to fees for search, review and reproduction costs. Should this be the case, you will be given an estimate of the costs. All estimates are developed in Good Faith and are based on our reasonable judgment. However, due to the unique nature of each request and complexity of documents involved, actual costs to search and review the material may vary. You will be notified of fees, time frames and any other issues prior to and throughout the process.
Additionally, please be advised that at any time, you can log into the FOIAonline, to access your original request and review the workflow associated with this-tracking number.   Should you have any further questions, feel free to contact this office at our Toll Free Number 1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status of your request. If you have any concerns regarding the FOIA Requester Service Center, please contact Ms. Audrey Corbett Brooks, Public FOIA Liaison Officer at (mailto:gsa.foia@gsa.gov) (202) 501-3094 or by email at audrey.brooks@gsa.gov . (mailto:audrey.brooks@gsa.gov)
Respectfully, Freedom of Information Act Requester Service Center
U.S General Service Administration
1800 F Street, Northwest, Room 7300
Washington, DC 20405
Toll Free number: (855)-675- FOIA
Fax number: (202) 501-2727

  • GSA-2017-000523 - U.S. General Services Administration (GSA) Acknowled

From: GSA FOIA

Good morning Mr. Best - This email is in response to your request for a
status update concerning your GSA FOIA request #GSA-2017-000523 in which
you requested:

"copy of all emails from the domain EOP.gov to senior managers encompassed
within the required agency system for retaining emails of senior officials.
Frequently this records management policy/system is described by the name
Capstone. https://www.archives.gov/records-mgmt/grs/grs06-1-faqs.html If
the agency has not yet established NARA-compliant email retention
procedures, then I instead request an electronic search of the mailboxes of
agency senior managers for all emails that include the EOP.gov phrase in
the FROM address. I limit this request to the time period January 20, 2017
to the present."

​We are still reviewing the several hundreds of pages of emails resulting
from your email data pull

request​. Therefore, do to the voluminous nature of the information that
is being requested and currently still under review, GSA will need at least
another 20 business days or until May 3, 2017 to complete the review and
coordination before releasing to you.

We apologize for any inconvenience that this may cause you. We will do our
utmost to complete the review, coordination and final release to you as
soon as possible.​

---------- Forwarded message ----------
From: <requests@muckrock.com>
Date: Wed, Apr 5, 2017 at 5:02 AM
Subject: RE: Freedom of Information Request #GSA-2017-000523
To: gsa.foia@gsa.gov

April 5, 2017
General Services Administration
General Services Administration
FOIA Requester Service Center (ACMC)
1800 F Street, NW, Room 3116
Washington, DC 20405

This is a follow up to request number GSA-2017-000523:

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request,
copied below, and originally submitted on Feb. 6, 2017. Please let me know
when I can expect to receive a response, or if further clarification is
needed. You had assigned it reference number #GSA-2017-000523.

Thanks for your help, and let me know if further clarification is needed.

---

On Feb. 23, 2017:
Good afternoon Mr. Best:
We received your request in the U.S. General Services Administration (GSA)
Freedom of Information Act (FOIA) Office and assigned control
GSA-2017-000523. Please refer to this number in all future correspondence
concerning this request. Based on this, we anticipate response on or prior
to March 23, 2017.
We have twenty (20) workdays in which to respond (excluding Federal
Holidays). However, it may not always be possible to provide the
documents within this time period. In some cases, we may take an extension
and will advise you. Please be advised that your request may be subject to
fees for search, review and reproduction costs. Should this be the case,
you will be given an estimate of the costs. All estimates are developed in
Good Faith and are based on our reasonable judgment. However, due to the
unique nature of each request and complexity of documents involved, actual
costs to search and review the material may vary. You will be notified of
fees, time frames and any other issues prior to and throughout the process.
Additionally, please be advised that at any time, you can log into the
FOIAonline, to access your original request and review the workflow
associated with this-tracking number. Should you have any further
questions, feel free to contact this office at our Toll Free Number
1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status
of your request. If you have any concerns regarding the FOIA Requester
Service Center, please contact Ms. Audrey Corbett Brooks, Public FOIA
Liaison Officer at (mailto:gsa.foia@gsa.gov) (202) 501-3094 or by email at
audrey.brooks@gsa.gov . (mailto:audrey.brooks@gsa.gov)
Respectfully, Freedom of Information Act Requester Service Center
U.S General Service Administration
1800 F Street, Northwest, Room 7300
Washington, DC 20405
Toll Free number: (855)-675- FOIA
Fax number: (202) 501-2727
---

On Feb. 14, 2017:
I received your request in the U.S. General Services Administration (GSA)
Freedom of Information Act (FOIA) Office and assigned control *GSA FOIA
No. **2017-000559 **submitted February 13, 2017. *Please refer to this
number in all future correspondence concerning this request. We have twenty
(20) workdays in which to respond (excluding Federal Holidays). Based on
this, my estimated date of delivery is no later than
March 14, 2017.

However, it may not always be possible to provide the documents within this
time period. In some cases, we may take an extension and will advise you.
Please be advised that your request may be subject to fees for search,
review and reproduction costs. Should this be the case, you will be given
an estimate of the costs. All estimates are developed in Good Faith and are
based on our reasonable judgment. However, due to the unique nature of each
request and complexity of documents involved, actual costs to search and
review the material may vary. You will be notified of fees, time frames
and any other issues prior to and throughout the process.

Please feel free to contact this office at our Toll Free Number
1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status
of your request. If you have any concerns regarding the FOIA Requester
Service Center, please contact Ms. Audrey Corbett Brooks, Public FOIA
Liaison Officer at (202) 501-3094 or by email at audrey.brooks@gsa.gov.

--

Ms. Toni L. Slappy,
Government Information Specialist
Freedom of Information Act (FOIA)
Requester Service Center & Records Management
Management & Oversight Division (H1F)
Office of Administrative Services (H)
U.S. General Services Administration
1800 F Street, NW
Washington, DC 20405
Blackberry: (202) 680-8209
Fax: (202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

---

On Feb. 14, 2017:
I received your request in the U.S. General Services Administration (GSA)
Freedom of Information Act (FOIA) Office and assigned control *GSA FOIA
No. **2017-000559 **submitted February 13, 2017. *Please refer to this
number in all future correspondence concerning this request. We have twenty
(20) workdays in which to respond (excluding Federal Holidays). Based on
this, my estimated date of delivery is no later than
March 14, 2017.

We have twenty (20) workdays in which to respond (excluding Federal
Holidays). Based on this, my estimated date of delivery is no later than
February 23, 017. However, it may not always be possible to provide the
documents within this time period. In some cases, we may take an extension
and will advise you. Please be advised that your request may be subject to
fees for search, review and reproduction costs. Should this be the case,
you will be given an estimate of the costs. All estimates are developed in
Good Faith and are based on our reasonable judgment. However, due to the
unique nature of each request and complexity of documents involved, actual
costs to search and review the material may vary. You will be notified of
fees, time frames and any other issues prior to and throughout the process.

Please feel free to contact this office at our Toll Free Number
1-855-675-FOIA or by email at gsa.foia@gsa.gov to inquire about the status
of your request. If you have any concerns regarding the FOIA Requester
Service Center, please contact Ms. Audrey Corbett Brooks, Public FOIA
Liaison Officer at (202) 501-3094 or by email at audrey.brooks@gsa.gov.
---------- Forwarded message ----------
From: foia@regulations.gov <foia@regulations.gov>
Date: Mon, Feb 13, 2017 at 7:03 AM
Subject: FOIA Assignment for GSA-2017-000559
To: "toni.slappy@gsa.gov" <toni.slappy@gsa.gov>

You have been assigned to the FOIA request GSA-2017-000559. Additional
details for this request are as follows:

- Assigned By: Duane Fulton
- Request Tracking Number: GSA-2017-000559
- Due Date: N/A
- Requester: Michael Best
- Request Track: Simple
- Short Description: N/A
- Long Description: Copies of all emails, memos, reports, documents,
communications between December 1 2016 and the present regarding the Old
Post Office Building and the clock tower.
- Assigned Comments: Hi Toni - Since the requester is asking for
information concerning the Old Post Office Building and the clock tower, I
believe this request belongs to NCR. If this request does not belong to
you, please reassign it to the appropriate FOIA Coordinator. Thanks.

--

Ms. Toni L. Slappy,
Government Information Specialist
Freedom of Information Act (FOIA)
Requester Service Center & Records Management
Management & Oversight Division (H1F)
Office of Administrative Services (H)
U.S. General Services Administration
1800 F Street, NW
Washington, DC 20405
Blackberry: (202) 680-8209
Fax: (202) 501-2727

CONFIDENTIALITY NOTICE: This email message and any attachments to this
email message contain confidential information belonging to the sender,
which is legally privileged. The information is intended only for the use
of the individual or entity to whom it is addressed. Please do not forward
this message without permission. If you are not the intended recipient or
the employee or agent responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or the taking of any action in reliance on the contents of
this transmission is strictly prohibited. If you have received this
transmission in error, please notify us immediately by telephone or return
email and delete and destroy the original email message, and attachments
thereto and all copies thereof.

---

On Feb. 13, 2017:
This message is to confirm your request submission to the FOIAonline
application: View Request. Request information is as follows: (
https://foiaonline.regulations.gov:443/foia/action/public/
view/request?objectId=090004d28116388d)
* Tracking Number: GSA-2017-000559
* Requester Name: Michael Best
* Date Submitted: 02/13/2017
* Request Status: Submitted
* Description: Copies of all emails, memos, reports, documents,
communications between December 1 2016 and the present regarding the Old
Post Office Building and the clock tower.

---

On Feb. 7, 2017:
This message is to confirm your request submission to the FOIAonline
application: View Request. Request information is as follows: (
https://foiaonline.regulations.gov:443/foia/action/public/
view/request?objectId=090004d281151edd)
* Tracking Number: GSA-2017-000523
* Requester Name: Michael Best
* Date Submitted: 02/07/2017
* Request Status: Submitted
* Description: a copy of all emails from the domain EOP.gov to senior
managers encompassed within the required agency system for retaining emails
of senior officials. Frequently this records management policy/system is
described by the name Capstone. https://www.archives.gov/recor
ds-mgmt/grs/grs06-1-faqs.html If the agency has not yet established
NARA-compliant email retention procedures, then I instead request an
electronic search of the mailboxes of agency senior managers for all emails
that include the EOP.gov phrase in the FROM address. I limit this request
to the time period January 20, 2017 to the present.

---

On Feb. 6, 2017:
To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request
the following records:

a copy of all emails from the domain EOP.gov to senior managers encompassed
within the required agency system for retaining emails of senior officials.
Frequently this records management policy/system is described by the name
Capstone.
https://www.archives.gov/records-mgmt/grs/grs06-1-faqs.html

If the agency has not yet established NARA-compliant email retention
procedures, then I instead request an electronic search of the mailboxes of
agency senior managers for all emails that include the EOP.gov phrase in
the FROM address.

I limit this request to the time period January 20, 2017 to the present.

I am a member of the news media and request classification as such. I have
previously written about the government and its activities for AND
Magazine, MuckRock and Glomar Disclosure and have an open arrangement with
each. My articles have been widely read, with some reaching over 100,000
readers. As such, as I have a reasonable expectation of publication and my
editorial and writing skills are well established. In addition, I discuss
and comment on the files online and make them available through the
non-profit Internet Archive, disseminating them to a large audience. While
my research is not limited to this, a great deal of it, including this,
focuses on the activities and attitudes of the government itself. As such,
it is not necessary for me to demonstrate the relevance of this particular
subject in advance. Additionally, case law states that “proof of the
ability to disseminate the released information to a broad cross-section of
the public is not required.” Judicial Watch, Inc. v. Dep’t of Justice, 365
F.3d 1108, 1126 (D.C. Cir. 2004); see Carney v. U.S. Dep’t of Justice, 19
F.3d 807, 814-15 (2d Cir. 1994). Further, courts have held that "qualified
because it also had “firm” plans to “publish a number of . . . ‘document
sets’” concerning United States foreign and national security policy."
Under this criteria, as well, I qualify as a member of the news media.
Additionally, courts have held that the news media status "focuses on the
nature of the requester, not its request. The provision requires that the
request be “made by” a representative of the news media. Id. §
552(a)(4)(A)(ii)(II). A newspaper reporter, for example, is a
representative of the news media regardless of how much interest there is
in the story for which he or she is requesting information." As such, the
details of the request itself are moot for the purposes of determining the
appropriate fee category. As such, my primary purpose is to inform about
government activities by reporting on it and making the raw data available
and I therefore request that fees be waived.

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 20 business
days, as the statute requires.

Sincerely,

Michael Best

------
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock
DEPT MR 32988
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.
------

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  • GSA-2017-000523 - U.S. General Services Administration (GSA) Acknowled