Document Destruction Policies and Guidelines (Department of Homeland Security)

Emma Best filed this request with the Department of Homeland Security of the United States of America.
Est. Completion None
Status
Awaiting Appeal

Communications

From: Emma Best

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

Records relating to any document destruction guidelines and policies. Please note that I am *not* requesting record retention policies, but rather materials on the shredding and destruction (whether physical or electronic) of documents and other records, including but not limited to those on the Research and Development Subcommittee's Document Destruction Working Group and other similar or related groups.

I am a member of the news media and request classifcation as such. I have previously written about the government and its activities for AND Magazine, MuckRock and Glomar Disclosure and have an open arrangement with each. My articles have been widely read, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Emma Best

From: Department of Homeland Security

Good Afternoon,
Attached is our acknowledgment of your DHS FOIA request.  If you need to contact this office again concerning your request, please provide the DHS reference number. This will enable us to quickly retrieve the information you are seeking and reduce our response time. This office can be reached at 866-431-0486.
Regards,
DHS Privacy Office Disclosure & FOIA Program
STOP 0655
Department of Homeland Security
245 Murray Drive, SW
Washington, DC 20528-0655
Telephone:  1-866-431-0486 or 202-343-1743
Fax:  202-343-4011
Visit our
FOIA website (http://www.dhs.gov/foia)

From: Emma Best

I am appealing the decision that I didn't reasonably describe the records sought: "Records relating to any document destruction guidelines and policies" is more than specific enough to allow employees familiar with the subject to locate the policies in question. I then narrowed the request, i.e. made it more specific, by specifying that I didn't seek record retention policies. I then provided a specific lead for locating responsive documents, i.e. made it even more specific, by citing, although not limiting the request to, the Research and Development Subcommittee's Document Destruction Working Group, which DHS may have interacted with (depending on the longevity of the Subcommittee and this particular Working Group).

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