Document Destruction Policies and Guidelines (Department of Homeland Security)

Emma Best filed this request with the Department of Homeland Security of the United States of America.
Tracking #

2018-HQFO-00421, Appeal Number 2018-HQAP-00187

Multi Request Document Destruction Policies and Guidelines
Due July 30, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: Emma Best

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

Records relating to any document destruction guidelines and policies. Please note that I am *not* requesting record retention policies, but rather materials on the shredding and destruction (whether physical or electronic) of documents and other records, including but not limited to those on the Research and Development Subcommittee's Document Destruction Working Group and other similar or related groups.

I am a member of the news media and request classifcation as such. I have previously written about the government and its activities for AND Magazine, MuckRock and Glomar Disclosure and have an open arrangement with each. My articles have been widely read, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Emma Best

From: Department of Homeland Security

Good Afternoon,
Attached is our acknowledgment of your DHS FOIA request.  If you need to contact this office again concerning your request, please provide the DHS reference number. This will enable us to quickly retrieve the information you are seeking and reduce our response time. This office can be reached at 866-431-0486.
Regards,
DHS Privacy Office Disclosure & FOIA Program
STOP 0655
Department of Homeland Security
245 Murray Drive, SW
Washington, DC 20528-0655
Telephone:  1-866-431-0486 or 202-343-1743
Fax:  202-343-4011
Visit our
FOIA website (http://www.dhs.gov/foia)

From: Emma Best

I am appealing the decision that I didn't reasonably describe the records sought: "Records relating to any document destruction guidelines and policies" is more than specific enough to allow employees familiar with the subject to locate the policies in question. I then narrowed the request, i.e. made it more specific, by specifying that I didn't seek record retention policies. I then provided a specific lead for locating responsive documents, i.e. made it even more specific, by citing, although not limiting the request to, the Research and Development Subcommittee's Document Destruction Working Group, which DHS may have interacted with (depending on the longevity of the Subcommittee and this particular Working Group).

From: Department of Homeland Security

Good Morning, Attached is our final response to your request.  If you need to contact this office again concerning your request, please provide the DHS reference number. This will enable us to quickly retrieve the information you are seeking and reduce our response time. This office can be reached at 866-431-0486. Regards, DHS Privacy Office Disclosure & FOIA Program
STOP 0655
Department of Homeland Security
245 Murray Drive, SW
Washington, DC 20528-0655
Telephone:  1-866-431-0486 or 202-343-1743
Fax:  202-343-4011
Visit our FOIA website

From: Emma Best

I am appealing the decision that I didn't reasonably describe the type of records sought to the point that someone familiar with them would be unable to conduct a reasonable search for them. Though I did not identify records by name or document number, I more than adequately described them. Further, the agency's assertion that I didn't describe the "nature of the record or document" is patently false.

From: Department of Homeland Security

Good Morning,
Attached is our acknowledgment of your DHS FOIA appeal.  If you need to contact this office again concerning your appeal, please provide the DHS reference number. This will enable us to quickly retrieve the information you are seeking and reduce our response time. This office can be reached at 866-431-0486.
Regards,
DHS Privacy Office Disclosure & FOIA Program
STOP 0655
Department of Homeland Security
245 Murray Drive, SW
Washington, DC 20528-0655
Telephone:  1-866-431-0486 or 202-343-1743
Fax:  202-343-4011
Visit our
FOIA website (http://www.dhs.gov/foia)

From: Department of Homeland Security

Ms. Best,
This acknowledges receipt of your June 18, 2018, Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG).
Your request was received on June 29, 2018 and has been assigned FOIA[PA] number 2018-CGFO-01976.
We have queried the appropriate component of the USCG for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
You may check the status of your request by entering FOIA[PA] request number 2018-CGFO-01976 into the following site: http://www.dhs.gov/foia-status Request status is updated and refreshed on a nightly basis electronically.
You may contact this office via telephone at 202-475-3522 or via email at EFOIA@uscg.mil if you have any further questions. (mailto:EFOIA@uscg.mil)
Sincerely,
U.S. Coast Guard
FOIA/PA Office

From: Department of Homeland Security

Ms. Best,
This acknowledges receipt of your June 18, 2018, Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG).
Your request was received on June 29, 2018 and has been assigned FOIA[PA] number 2018-CGFO-01976.
We have queried the appropriate component of the USCG for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
You may check the status of your request by entering FOIA[PA] request number 2018-CGFO-01976 into the following site: http://www.dhs.gov/foia-status Request status is updated and refreshed on a nightly basis electronically.
You may contact this office via telephone at 202-475-3522 or via email at EFOIA@uscg.mil if you have any further questions. (mailto:EFOIA@uscg.mil)
Sincerely,
U.S. Coast Guard
FOIA/PA Office

From: Department of Homeland Security

Good morning,

It appears you have sent this email to the U.S. Coast Guard instead of to the DHS Privacy Office for a status update.

Sincerely,

Amanda C. Ackerson
Management and Policy Analyst
U.S. Coast Guard (CG-611)
Office of Information Management
2703 MARTIN LUTHER KING JR AVE SE STOP 7710
WASHINGTON DC 20593-7710
Phone: 202-475-3522
Fax: 202-372-8413

From: Department of Homeland Security

Good Morning,
Attached is our acknowledgment of your DHS FOIA request.  If you need to contact this office again concerning your request, please provide the DHS reference number. This will enable us to quickly retrieve the information you are seeking and reduce our response time. This office can be reached at 866-431-0486.
Regards,
DHS Privacy Office Disclosure & FOIA Program
STOP 0655
Department of Homeland Security
245 Murray Drive, SW
Washington, DC 20528-0655
Telephone:  1-866-431-0486 or 202-343-1743
Fax:  202-343-4011
Visit our
FOIA website (http://www.dhs.gov/foia)

From: Department of Homeland Security

Ms. Best,
This acknowledges receipt of your June 17, 2018, Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG).
Your request was received on August 03, 2018 and has been assigned FOIA[PA] number 2018-CGFO-02170.
We have queried the appropriate component of the USCG for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
You may check the status of your request by entering FOIA[PA] request number 2018-CGFO-02170 into the following site: http://www.dhs.gov/foia-status Request status is updated and refreshed on a nightly basis electronically.
You may contact this office via telephone at 202-475-3522 or via email at EFOIA@uscg.mil if you have any further questions. (mailto:EFOIA@uscg.mil)
Sincerely,
U.S. Coast Guard
FOIA/PA Office

From: Department of Homeland Security

Ms. Best,
This acknowledges receipt of your June 17, 2018, Freedom of Information Act (FOIA) request to the U.S. Coast Guard (USCG).
Your request was received on August 03, 2018 and has been assigned FOIA[PA] number 2018-CGFO-02170.
We have queried the appropriate component of the USCG for responsive records. If any responsive records are located, they will be reviewed for determination of releasability. Please be assured that one of the processors in our office will respond to your request as expeditiously as possible. We appreciate your patience as we proceed with your request.
You may check the status of your request by entering FOIA[PA] request number 2018-CGFO-02170 into the following site: http://www.dhs.gov/foia-status Request status is updated and refreshed on a nightly basis electronically.
You may contact this office via telephone at 202-475-3522 or via email at EFOIA@uscg.mil if you have any further questions. (mailto:EFOIA@uscg.mil)
Sincerely,
U.S. Coast Guard
FOIA/PA Office

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