Communication Services Contract - Oklahoma - 2018
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| Submitted | July 20, 2018 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the Oklahoma Open Records Act, I hereby request the following records:
Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Beryl Lipton
From: Tulsa County Sheriff
Hello Beryl,
Please be advised that some sections of your request will need to be submitted to other county departments, I’ve provided links and information to assist you below.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services. This section of your request will need to be submitted to Tulsa County Purchasing. Here’s a link to assist you in submitting your request: https://www.tulsacounty.org/Tulsacounty/OpenRecords.aspx
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies. The materials per this section of the request are publically available online using this link: https://www.tulsacounty.org/Tulsacounty/AllContracts.aspx
Any specific materials not found online can be obtained by submitting a record request to the Tulsa County Clerk’s Office on behalf of Tulsa County Board of County Commissioners, as this is governing body that enters into contracts on behalf of the Tulsa County Sheriff’s Office. You can submit records request using the same link I provided above.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services. The TCSO is processing this section of your request and will provide all responsive documents once they are ready.
Best wishes
Casey Roebuck
Tulsa County Sheriff’s Office
From: Tulsa County Sheriff
Please see the attached records responsive to your request to the Tulsa County Sheriff’s Office.
Best wishes
Casey Roebuck
Tulsa County Sheriff’s Office
From: Tulsa County Sheriff
These are the last round of documents responsive to your request.
Best wishes
Casey Roebuck
Tulsa Co. Sheriff's Office
The information in this e-mail message (including any information contained in attachments hereto) is intended only for use of the addressee. This e-mail message may contain confidential or privileged information. If you receive this e-mail message unintentionally, please notify the sender promptly and then delete this message. E-mail transmission is not guaranteed to be secured or error free. The sender is in no way liable for any errors or omissions in the content of this e-mail message, which may arise as a result of e-mail transmission. E-mails, text messages, and other electronic communications made or received in connection with the conducting of public business, the expenditure of public funds, or the administration of public property are subject to the Oklahoma Open Records Act and the Records Management Act.
From: Tulsa County Sheriff
My apologies.. The 3rd and final round of docs didn't get to attached to yesterday's email.
Here you go.
Best wishes
Casey Roebuck
Tulsa County Sheriff's Office
From: Beryl Lipton
Hello!
Thank you so much for all of these materials! I'll let you know if I have any other questions.
Best wishes,
Beryl
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