Sumner-Bonney Lake School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

PRA Audit filed this request with the Sumner-Bonney Lake School District of Sumner, WA.

It is a clone of this request.

Tracking #

2021-0066

Est. Completion Oct. 19, 2022
Status
Partially Completed

Communications

From: PRA Audit

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Sumner-Bonney Lake School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From: PRA Audit

Subject: Washington Public Records Act Request: Sumner-Bonney Lake School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Sumner-Bonney Lake School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 11/17/2021 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 12/3/2021 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: PRA Audit

Hello Ms. Lloyd,

Thank you for your email.

In response to your query regarding parents/students:

Presumably, virtually an entire student’s educational file would be exempt from any public records request. Please exclude records requests made by parents/guardians about their students for their student’s grades and educational files only.

Regarding your question about “Please clarify what you mean by District’s Responses” and what records you are intending to include by using the words District’s Responses”

RESPONSE:

I request an electronic copy of all original public records act (PRA) requests. If the original PRA request was made via email, I request the NATIVE electronic format to be produced. If the original request was made via US mail or limited to written paper form only, I request an electronic .pdf copy of the original request.

I request an electronic copy of all communications between the District and the PRA requestor regarding the processing and any other aspect of production for the PRR. All communications, requests for clarification and replies are responses by the District and were previously requested in my original request. If the communications between the District and the requestor were via email I request the NATIVE electronic email format to be produced. If the communications between the District and the original requestor were limited to written paper form I request a .pdf copy of any communications.

I request an electronic copy of all “records and writings” as defined by RCW 42.56 previously produced by the District in response to the original PRA request. If the District produced electronic files in response to a PRA request, I request a duplicate copy of the files produced. If the District produced paper copies in response to a PRA request, I request a .pdf copy of those paper copies to be produced.

Thank you.

From: Sumner-Bonney Lake School District

Hi - I will be out of the office December 23, 2021 and will return January 3, 2022.  The Sumner-Bonney Lake School District is closed from December 20, 2021 through Friday, December 31, 2021. I will respond to your email upon my return.  Thank you.

--
Leanne Lloyd Public Records Generalist Sumner-Bonney Lake School District (253) 891-6018 www.sumnersd.org (http://www.sumnersd.org)

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 1/4/2022 in regards to your email sent
12/26/2021.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 1/18/2022 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: PRA Audit

To Whom It May Concern:

Please find enclosed a check for $6.80 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Sumner-Bonney Lake School District
Leanne Lloyd or Cheryl Collins
1202 Wood Ave
Sumner, WA 98390

#10291
Amount of: $6.80
  • Created — 01/19/2022
  • In Transit — 01/24/2022
  • In Local Area — 01/26/2022
  • Processed For Delivery — 01/27/2022
  • Deposited — 02/02/2022

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 1/31/2022 and Installment #1 in
regards to your public records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 2/22/2022 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached amended letter dated 2/23/2022 in regards to your
public records request. Please note the amended letter gives a new
response date for the next Installment (Installment #3). The previous
letter sent yesterday had a response date during the District's Spring
Break.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: PRA Audit

Hello,

Please provide an all inclusive fee estimate for the responsive pages, thumb drive, and postage. I see the provided fee requirement for the responsive pages that do not exist in electronic form(94 pages at $.10 = $9.40) and $4.50 for a thumb drive, however I see no fee amount for US POSTAGE?

Thank you.

From: Sumner-Bonney Lake School District

Please note that effective February 7, 2022, I am no longer working for the District in the Public Records Generalist position. I am temporarily coming into the office occasionally to assist on special projects.
Please send your further communications to the District's General Counsel, Marion Leach at Marion_leach@sumnersd.org (mailto:Marion_leach@sumnersd.org) until further notice.
Thank you.

--
Leanne Lloyd Public Records Generalist Sumner-Bonney Lake School District (253) 891-6018 www.sumnersd.org (http://www.sumnersd.org)

From: PRA Audit

Subject: RE: Washington Public Records Act Request #2021-0066

Hello,

Please provide an all inclusive fee estimate for the responsive pages, thumb drive, and postage. I see the provided fee requirement for the responsive pages that do not exist in electronic form(94 pages at $.10 = $9.40) and $4.50 for a thumb drive, however I see no fee amount for US POSTAGE?

Thank you.

From: Sumner-Bonney Lake School District

03/03/2022

Subject: Out of office RE: Washington Public Records Act Request #2021-0066

Please note that effective February 7, 2022, I am no longer working for the District in the Public Records Generalist position. I am temporarily coming into the office occasionally to assist on special projects.
Please send your further communications to the District's General Counsel, Marion Leach at Marion_leach@sumnersd.org (mailto:Marion_leach@sumnersd.org) until further notice.

Thank you.

Leanne Lloyd Public Records Generalist Sumner-Bonney Lake School District (253) 891-6018 www.sumnersd.org (http://www.sumnersd.org)

Subject: RE: Washington Public Records Act Request #2021-0066

Hello,

Please provide an all inclusive fee estimate for the responsive pages, thumb drive, and postage. I see the provided fee requirement for the responsive pages that do not exist in electronic form(94 pages at $.10 = $9.40) and $4.50 for a thumb drive, however I see no fee amount for US POSTAGE?

Thank you.

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 3/04/2022 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: PRA Audit


To Whom It May Concern:

Please find enclosed a check for $14.55 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Sumner-Bonney Lake School District
Leanne Lloyd or Cheryl Collins
1202 Wood Ave
Sumner, WA 98390

#10329
Amount of: $14.55
  • Created — 03/08/2022
  • In Transit — 03/11/2022
  • In Local Area — 03/12/2022
  • Processed For Delivery — 03/12/2022
  • Deposited — 03/15/2022

From: Sumner-Bonney Lake School District

A copy of documents responsive to the request.

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 3/15/2022 and Installment #1 in regards
to your public records request.

The thumb drive is being mailed to you via regular mail.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find Installment #2 and an Amended Redaction Log in regards
to your public records request. The email I sent yesterday (3/15/2022)
mistakenly said I was attaching Installment #1.

If you would please replace and destroy the Installment #2 documents that I
sent you by email yesterday with documents I have attached to this email
today I would appreciate it. I had to add a redaction on page 59.

The thumb drive was previously mailed to you as well and does not need to
be replaced.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 4/14/2022 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 5/18/2022 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Attached please find a letter dated 6/06/2022 in regards to your public
records request.

Thank you.
--
Leanne Lloyd
Public Records Generalist
Sumner-Bonney Lake School District
(253) 891-6018
www.sumnersd.org

From: PRA Audit

Hello,

Thank you for your letter.

Some questions:

When can we expect to begin to receive production of responsive documents in original NATIVE electronic format for each record as originally requested as our fees have been pre paid? The installments we have received thus far appear to be new records created specifically by the District which is not what was requested.

For example it appears that many of the records produced to date are copies of emails that have been modified from their original NATIVE electronic email format by PRINTING the original email and then SCANNING the email and then applying a .10c per page fee to produce as an installment what is now a NEW RECORD that was never requested, meanwhile silently withholding the original NATIVE copies of the responsive public documents that were originally requested.

Before continuing to request new additional fees from us please apply all fees paid to date ($21.35 I believe) at a rate of .04 cents per ELECTRONIC attachment to the production of responsive public records in installments over time as originally requested to be produced in reverse chronological order - from the most recent records to the earliest. Emails are preferred to be produced in NATIVE .pst format or .pdf or .mbox or .eml, or .msg, in that preferred order of format based on the software and tools currently in common usage at the District for email processing, archiving, and workflows.

Thank you.

From: Sumner-Bonney Lake School District

Please note that effective February 7, 2022, I am no longer working for the District in the Public Records Generalist position. I am temporarily coming into the office occasionally to assist on special projects.
Please send your further communications to the District's General Counsel, Marion Leach at Marion_leach@sumnersd.org (mailto:Marion_leach@sumnersd.org) until further notice.
Thank you.

--
Leanne Lloyd Public Records Generalist Sumner-Bonney Lake School District (253) 891-6018 www.sumnersd.org (http://www.sumnersd.org)

From: PRA Audit

RE-SENDING 6-7-22 VIA EMAIL TO: Marion_leach@sumnersd.org

06/06/2022

Subject: RE: Washington Public Records Act Request #2021-0066
Email

Hello,

Thank you for your letter.

Some questions:

When can we expect to begin to receive production of responsive documents in original NATIVE electronic format for each record as originally requested as our fees have been pre paid? The installments we have received thus far appear to be new records created specifically by the District which is not what was requested.

For example it appears that many of the records produced to date are copies of emails that have been modified from their original NATIVE electronic email format by PRINTING the original email and then SCANNING the email and then applying a .10c per page fee to produce as an installment what is now a NEW RECORD that was never requested, meanwhile silently withholding the original NATIVE copies of the responsive public documents that were originally requested.

Before continuing to request new additional fees from us please apply all fees paid to date ($21.35 I believe) at a rate of .04 cents per ELECTRONIC attachment to the production of responsive public records in installments over time as originally requested to be produced in reverse chronological order - from the most recent records to the earliest. Emails are preferred to be produced in NATIVE .pst format or .pdf or .mbox or .eml, or .msg, in that preferred order of format based on the software and tools currently in common usage at the District for email processing, archiving, and workflows.

Thank you.

From: Sumner-Bonney Lake School District
06/06/2022

Subject: Out of office RE: Washington Public Records Act Request #2021-0066
Email

Please note that effective February 7, 2022, I am no longer working for the District in the Public Records Generalist position. I am temporarily coming into the office occasionally to assist on special projects.
Please send your further communications to the District's General Counsel, Marion Leach at Marion_leach@sumnersd.org (mailto:Marion_leach@sumnersd.org) until further notice.
Thank you.

--
Leanne Lloyd Public Records Generalist Sumner-Bonney Lake School District (253) 891-6018 www.sumnersd.org (http://www.sumnersd.org)

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 6/22/2022.

Thank you,
--
Holly Stephenson
Legal Affairs Executive Assistant
Sumner-Bonney Lake School District
(253) 891-6077

*CONFIDENTIALITY NOTICE*: This email message may be protected by the
attorney/client privilege, work product doctrine or other confidentiality
protection.
If you believe that it has been sent to you in error, do not read it.
Please reply to the
sender that you have received the message in error, then delete it. Thank
you.

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 7/21/2022.

Thank you,
--
Holly Stephenson
Executive Assistant to Legal Affairs
Sumner-Bonney Lake School District
(253) 891-6077

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 8/17/2022.

Thank you,
--
Holly Stephenson
Executive Assistant to Legal Affairs
Sumner-Bonney Lake School District
(253) 891-6077

From: PRA Audit

Hello,

Are these fees for printing and re- scanning records from an electronic source?

That would be CREATING a record and is not acceptable under the PRA.

What records are being provided in this next installment? Are these records only available in PAPER form requiring scanning?

The questions from my 6-7-22 email inquiry (2 months ago) need to be answered prior to demanding fees outside the original request or the PRA.

Thank you.

RE-SENDING 6-7-22 VIA EMAIL TO: Marion_leach@sumnersd.org

06/06/2022

Subject: RE: Washington Public Records Act Request #2021-0066
Email

Hello,

Thank you for your letter.

Some questions:

When can we expect to begin to receive production of responsive documents in original NATIVE electronic format for each record as originally requested as our fees have been pre paid? The installments we have received thus far appear to be new records created specifically by the District which is not what was requested.

For example it appears that many of the records produced to date are copies of emails that have been modified from their original NATIVE electronic email format by PRINTING the original email and then SCANNING the email and then applying a .10c per page fee to produce as an installment what is now a NEW RECORD that was never requested, meanwhile silently withholding the original NATIVE copies of the responsive public documents that were originally requested.

Before continuing to request new additional fees from us please apply all fees paid to date ($21.35 I believe) at a rate of .04 cents per ELECTRONIC attachment to the production of responsive public records in installments over time as originally requested to be produced in reverse chronological order - from the most recent records to the earliest. Emails are preferred to be produced in NATIVE .pst format or .pdf or .mbox or .eml, or .msg, in that preferred order of format based on the software and tools currently in common usage at the District for email processing, archiving, and workflows.

Thank you.

From: Sumner-Bonney Lake School District
06/06/2022

Subject: Out of office RE: Washington Public Records Act Request #2021-0066
Email

Please note that effective February 7, 2022, I am no longer working for the District in the Public Records Generalist position. I am temporarily coming into the office occasionally to assist on special projects.
Please send your further communications to the District's General Counsel, Marion Leach at Marion_leach@sumnersd.org (mailto:Marion_leach@sumnersd.org) until further notice.
Thank you.

From: Sumner-Bonney Lake School District

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 8/19/2022.

Thank you,
--
Holly Stephenson
Executive Assistant to Legal Affairs
Sumner-Bonney Lake School District
(253) 891-6077

From: Sumner-Bonney Lake School District

Download An arrow pointing down

It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.

To Anonymous Requestor (Muckrock.com/PRA Audit):

Please see the attached letter dated 6/22/2022 and Installment #6 records.

Letter to Anonymous Requestor - Muckrock - 09.1...
<https://drive.google.com/file/d/1hwOM4UUXmqsHGeo7atQ4vBw3dJOYTrir/view?usp=drive_web>

Installment #3 records.pdf
<https://drive.google.com/file/d/1oz0qXb7xjTsoaQy7FsrWnYTdJaJpwvdW/view?usp=drive_web>

Installment #3 Emails
<https://drive.google.com/file/d/1xhycdheBqebc3zklkiramDh-qOM0iX2r/view?usp=drive_web>

Installment #2 Emails
<https://drive.google.com/file/d/1AkyeD9JPC9NDo5rjFqoTmqNfI5HGCS_l/view?usp=drive_web>

Installment #1 Emails
<https://drive.google.com/file/d/1q67DiAtAdEq8M4QmbVadgxfmk3NWNECA/view?usp=drive_web>

Thank you,
--
Holly Stephenson
Executive Assistant to Legal Affairs
Sumner-Bonney Lake School District
(253) 891-6077

From:

I've shared an item with you:

Installment #1 Emails
https://drive.google.com/file/d/1q67DiAtAdEq8M4QmbVadgxfmk3NWNECA/view?usp=sharing&ts=6328f5f6&sh=9KT47uyilfJlkmg_&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

Public Records Request, Tracking No. PRR2021-0066

From:

I've shared an item with you:

Installment #2 Emails
https://drive.google.com/file/d/1AkyeD9JPC9NDo5rjFqoTmqNfI5HGCS_l/view?usp=sharing&ts=6328f639&sh=bV52bAZuWQ1UeIQi&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

Public Records Request, Tracking No. PRR2021-0066

From:

I've shared an item with you:

Installment #3 Emails
https://drive.google.com/file/d/1xhycdheBqebc3zklkiramDh-qOM0iX2r/view?usp=sharing&ts=6328f663&sh=FM87rI7sJRe_1vBj&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

Public Records Request, Tracking No. PRR2021-0066

From:

I've shared an item with you:

Installment #3 records.pdf
https://drive.google.com/file/d/1oz0qXb7xjTsoaQy7FsrWnYTdJaJpwvdW/view?usp=sharing&ts=6328f6c3&sh=cnjDK-OqBxuSCQQy&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

Public Records Request, Tracking No. PRR2021-0066

From:

I've shared an item with you:

Letter to Anonymous Requestor - Muckrock - 09.19.22.pdf
https://drive.google.com/file/d/1hwOM4UUXmqsHGeo7atQ4vBw3dJOYTrir/view?usp=sharing&ts=6328f6e9&sh=skUVmKBUUdMa3_3E&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

Public Records Request, Tracking No. PRR2021-0066

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