Spokane Police Department, Spokane, WA Request

Jenny Wadhwa

Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed.  Your request was received in this office on April 10, 2024 and given the reference number P003786-041024 for tracking purposes.
Date/Date Range Start:
Date Range End:
Description of Records Requested: To Whom it may concern,
Pursuant to the Freedom of Information Act, I hereby request the following records:
Any and all records from the past year regarding your nuisance property ordinance that will be referred to as ordinance in this request but could be known (but not limited to) as Chronic Nuisance Properties as described in Chapter 10.68 of the city code.
Please provide any and all written records (including but not limited to hard-copy documents, memos, emails, word processor documents, PDF documents, PowerPoint files, images files, video files etc.) regarding the Ordinance including but not limited to:
• police calls, reports, citations, or arrests, collected by the municipality police department for the purpose of enforcing the ordinance
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request.
Sincerely,
Jenny Wadhwa

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on April 10, 2024.  This request has been assigned tracking number P003786-041024.  Please use this number in any communications concerning this request.

Specifically, you requested:
“To Whom it may concern,
Pursuant to the Freedom of Information Act, I hereby request the following records:
Any and all records from the past year regarding your nuisance property ordinance that will be referred to as ordinance in this request but could be known (but not limited to) as Chronic Nuisance Properties as described in Chapter 10.68 of the city code.
Please provide any and all written records (including but not limited to hard-copy documents, memos, emails, word processor documents, PDF documents, PowerPoint files, images files, video files etc.) regarding the Ordinance including but not limited to:
• police calls, reports, citations, or arrests, collected by the municipality police department for the purpose of enforcing the ordinance
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request.
Sincerely,
Jenny Wadhwa

Upload documents directly: https://www.muckrock.com/

Your request was forwarded to staff in the City's Police Records Unit for review and compiling of any responsive records.

This is to advise that the ordinance pertaining to Chronic Nuisance Properties under Chapter 10.68 is available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

With respect to the portion of your request which states “Please provide any and all written records (including but not limited….emails…,” clarification is needed to enable City staff to perform an adequate search for any emails you may be seeking under your request. We note that your request states “Any and all records for the past year…,” did you wish for staff to utilize the time frame of 4/10/2022 – 4/10/2023 (date of your request)? Further, we note that you request did not provide search terms under which you wish for us to perform an email search. If we were to utilize "C36289" OR "Chronic Nuisance Properties" OR Chapter 10.68 as the search terms, would this be satisfactory to you, or do you have additional search terms you would like us to utilize for the email search of our email retention system?  Please confirm if you are satisfied with the date range and search terms or if you like to make any modifications.  We will await to hear from you in this regard before proceeding with an email search.  Please note, pending clarification from you, that once emails are compiled, they will be reviewed for responsiveness to your request and for any exempt information.

Please provide the above clarification within 30 days of today’s date, or by May 20, 2023. If no such clarification is received, we will consider the email portion of your request to be concluded.
We are still in the process of reviewing remaining portions of your request and working with relevant departments to search for/compile responsive records.  If further clarification is needed, we will let you know.

At this time, we anticipate requiring approximately 35 days, or until on or about May 24, 2024, to provide an installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up your April 23, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024 wherein you state the following:
Hello, Thank you for your response. Regarding timeline, the past year (4/22/23 through 4/22/24) would be great and a search of "C36289" OR "Chronic Nuisance Properties" OR Chapter 10.68 would also be satisfactory. Thank you and please let me know if you have any more questions. Kindly, Jenny Upload documents directly: https://www.muckrock.com/

This is to advise that the City’s IT Department performed a search for emails in the City’s Enterprise Vault system (email storage system) based on the information provided in your April 23 clarification and utilizing the following parameters:

Time Frame: 4/22/2023 - 4/22/2024
keywords: "C36289" OR "Chronic Nuisance Properties" OR "Chapter 10.68"

The search returned approximately 1,500 emails. The emails will now need to be reviewed for responsiveness to your request and for any exempt information. You are welcome to modify the above search parameters. Please advise by May 6, 2024, if you are satisfied with the above search and results and if not, provide modified search terms under which a new search can be performed. If we have not received confirmation or clarification from you by May 6, we will proceed with reviewing the emails.

As advised under my April 19 message to you, we anticipate requiring until on or about May 24, 2024, to provide an installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant