IAPro internal investigations (Spokane Police Department)

Rose Terse

Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed.  Your request was received in this office on October 22, 2023 and given the reference number P011214-102223 for tracking purposes.
Date/Date Range Start:
Date Range End:
Description of Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

I request the listing of internal investigations in IA Pro with columns:
Occurred date Case/CAD/Incident No Employee ID/Serial number First name Last name Date hired Incident type Allegation Directive Finding Finding date Action taken Employee Type

I request the listing be provided in Excel format so I can easily sort/filter it. Redactions should be done in Excel.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rose Terse

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane

Attachments:
Commercial_Purpose_Declaration.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HSVD4CrS9uFW2stupoI-2F3P-2FCR9v4w4dDGSabyWOuZGyK8OFIkL85kcr3-2FRmi6CztbK-2FfWd4L27b4WpL3SrOx0FBINOtfpeQb0M-2BZ25R6IItdghbEoeE-2FfHrmZNjOadxziKKVuIwi013LijUg0frryac7HenQKy4dJyskd2WbJBXi5hf4PFdQ8xXtHsKhtzrEjb5m1HUn-2F3jMi8vFpJRw1Xc-3D6bZk_GZqHh53OWjeq0YOMtjC9QgkJ2W5tHg0WDhgTgDgxBz6mCJNFVhl9t7mBvGzhixHmDjaAju5EEFDdsPNbq1KZafzQWASJif9rS1U2FM-2BwoUpI0RQTw5UFST-2Bjq76FkTB0cTMvVo4ewLMwY1AThKXjLYBcrv7M6YL-2F7cCO6hCoviCr1jzL52r9rIc9U5BjCEGPvTDwnY2H9cF2QBXtmw-2BMPvkAdmdKcmU8uyaU6J5TpjmJ1-2FDjibe2LLsTZYK5QoGI2W2s5V5rmRdENHqy-2BPr5Prr7IlOBwBaxzsU3xMkWXMDmtHEGJhCYFJkPLgAqlu61-2F08UrMYmZO-2Fzv-2F1a0zfmpqBWkf51ldjIlSVs3um8o8tHhc-2BwAAljOkhbMih4HvMOoVg3th57X3Gu6N-2Fg-2Bps6jA-3D-3D)

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on October 22, 2023.  This request has been assigned tracking number P011214-102223.  Please use this number in any communications concerning this request.
Specifically, you requested: “To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

I request the listing of internal investigations in IA Pro with columns:
Occurred date Case/CAD/Incident No Employee ID/Serial number First name Last name Date hired Incident type Allegation Directive Finding Finding date Action taken Employee Type

I request the listing be provided in Excel format so I can easily sort/filter it. Redactions should be done in Excel.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rose Terse

Your request has been forwarded to Internal Affairs Staff in the Spokane Police Department for review and compiling of any responsive records.
The records you seek include a list of individuals. An appellate court decision, SEIU Healthcare 775 NW v. DSHS, 193 Wn. App. 377 (2016) holds that when a city receives a request for documents that includes a list of individuals, the City is required to determine whether the list will be used for “commercial purposes.” The case concluded that a requestor has a commercial purpose if the requestor intends to use the list for direct or indirect profit-making activity, regardless of whether the requestor intends to contact the individuals on the list or even if the individuals are personally affected by the release of the list or not. If the City has some indication that a requester intends to use a list of individuals for a commercial purpose, we are required to “investigate further” before we disclose that list.

Further, the SEIU case held that even an affirmation stating that any responsive records received for a request which include lists of individuals will not be used for commercial purposes, is not sufficient.  Instead, before we can release the records containing the requested information, we are required to obtain from you sufficient details as to what you intend to use the list for so that we can make an independent evaluation as to whether or not your purpose is commercial or not.

Please fill out and return the attached Commercial Purpose Declaration. A determination will then be made as to whether your stated purpose regarding the use of the list(s) of individuals contained in any compiled responsive records is sufficient to allow for the release of this information. To avoid unnecessary delay in obtaining these specific responsive records for your request, please return the completed declaration at your earliest opportunity. We will follow up with you within five business days as to the validity of the stated purpose relating to your request.
Please provide the completed affidavit as soon as possible, but within 30 days of today’s date, or by November 29, 2023. If a completed declaration determined to be valid is not received in the City Clerk's Office by that date, your request will be considered concluded and closed, and a new request will be required in this matter after November 29.
Contingent upon receiving a completed declaration determined to be valid, we anticipate responsive records will be available in approximately 30 days, or on or about November 29.  If responsive records become available in advance of that date, we will let you know.  Likewise, if more time is required, we will advise as such.

Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon Rose:
This is to acknowledge receipt of your October 30 message regarding your public records request assigned tracking number P01122214-102223.
We can remove the names of the individuals from the document and yes, this would eliminate the need for the commercial purpose declaration.  We will proceed accordingly.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Rose:
We note that a date range was not included with your request.  Do you have a specific time frame for which you are seeking the information?
Thank you,
Laurie Farnsworth
Spokane Deputy City Clerk

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon:
In follow up to my October 31 correspondence to you regarding your public records request assigned tracking number P011214-102223, as clarified on October 30, this is to inform you that a responsive document generated by Internal Affairs staff in the Spokane Police Department is available by accessing your account via the My Request Center.
Does this document satisfy the intent of your request?  If it does not and you are seeking additional records from the City, please clarify your request by clearly describing what the remaining identifiable public records are, if any, that you may still be attempting to seek, and we will be glad to look into your request further.
Please provide any such clarification within 30 days of today's date, or by December 14, 2023.  If no clarification is received from you by that date, your request will be considered concluded and closed, and a new request will be required in this matter after December 14.
Lastly, please advise if providing you the document via the GovQA portal is satisfactory.  Your last message references the language: Upload documents directly: https://www.muckrock.com/
I am unclear as to how the document should be uploaded.  If you could provide clarification on this point, I would appreciate it.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk