discipline records (Spokane Police Department)

c. darling

Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed.  Your request was received in this office on July 28, 2021 and given the reference number P004357-072821 for tracking purposes.
Date/Date Range Start:
Date Range End:
Description of Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All disciplinary actions, investigations and complaints regarding officer Daniel Cole. Please include all information or procedures which landed him on the Brady list and all communication through writing, email, post it notes or recordings discussing his behavior

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

c.c. darling

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Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane

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In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on July 28, 2021.  This request has been assigned tracking number P004357-072821.  Please use this number in any communications concerning this request.
Your request states: To Whom It May Concern:”

Pursuant to the Washington Public Records Act, I hereby request the following records:

All disciplinary actions, investigations and complaints regarding officer Daniel Cole. Please include all information or procedures which landed him on the Brady list and all communication through writing, email, post it notes or recordings discussing his behavior

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

c.c. darling

Upload documents directly: https://www.muckrock.com/
We are in the process of reviewing your request and searching/compiling responsive records.  Our procedure is to locate records, review them for exemptions, and then prepare them for your inspection and/or copying.
We anticipate requiring until on or about September 17, 2021, to provide an installment of records to your request.  We will follow up with you on or about that date regarding the status of your request.  If public records become available in advance of this estimate, we will let you know.  Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.
Sincerely,
Terri Pfister
City Clerk
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Good evening:
This is a follow up to my previous correspondence to you regarding your PRR No. P004357-072821, and is to also acknowledge your message of November 3, 2021.
Due to other workload, staff schedules, and the large number of public records requests we must manage, we were unable to provide an installment by the date previously cited, for which we sincerely apologize.
We anticipate an installment will be available in approximately 35 days, or on or about February 1, 2022, and we will follow up with you accordingly.  If we are able to follow up with you sooner, we will let you know.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk
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Good evening:
In follow up to my December 28, 2021, correspondence to you regarding your public records request assigned tracking number P004357-072821, this is inform you that a first installment of records available by accessing your account via the My Request Center on the GovQA portal.  It is a ZIP file entitled "Installment 1 - 1-20-22.
The installment is comprised of records located by Internal Affairs staff of the Spokane Police Department and staff from the City's Human Resources Department.  Some information in the document entitled "C20-003_pdf.pdf" was determined to contain information exempt from disclosure and that information has been redacted.  An exemption log accompanies the report which identifies the redacted information and the reasons for and statutes relied upon for withholding the information.
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.
Due to other workload and staff schedules, we anticipate a next and possibly final installment will be available in approximately 30 days, or on or about February 21, 2022.  We will follow up with you on or about that date regarding the status.  If a next installment becomes available in advance of that date, we will let you know.  Likewise, if more time is required, we will advise accordingly.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk
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Good evening:
This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821.
During the latter part of January and during portions of February, I was performing the duties of Acting City Clerk in the absence of City Clerk Terri Pfister.  These duties significantly impacted my available time to respond to public records requests.  Accordingly, I was unable to provide an installment by the date previously cited.

I anticipate an installment will be available in approximately 40 days, or on or about March 31, and I will follow up with you accordingly.  If an installment becomes available in advance of that date, I will let you know.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk

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Good morning:
This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821, and is to inform you that I anticipate a next installment of records will be available on or about My 2, 2022.  If a next installment becomes available sooner, I will let you know.
During portions of January, February and March of this year, I was performing the duties of Acting City Clerk during some absences of the City Clerk. Taking on these responsibilities significantly impacted my time available to devote and respond to public records requests.  Accordingly, I was unable to make an installment available by the date previously cited for which I sincerely apologize.  We appreciate your patience and understanding as we work to conclude your request.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

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Good evening:
This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821.
Due to other workload and staff schedules and absences, I was unable to make a next installment by the date previously cited, for which  I sincerely apologize.  For the reasons stated, I anticipate a next installment may be available on or about September 7, 2022, and I will follow up with you accordingly.  If a next installment becomes available sooner, I will let you know.  Likewise, should more time be required, I will advise as such.
Again, we appreciate your patience and understanding as we work to conclude your request.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk
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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good evening:
This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821, and is to also acknowledge receipt of your October 17 message.
Due to other workload and duties, combined with staff absences, we were unable to provide a next installment by the date previously cited, for which we sincerely apologize.  We are working diligently on your request and anticipate a next installment will be available on or about November 18, 2022, and we will follow up with you accordingly.  If a next installment becomes available in advance of that date, we will let you know.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk
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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon:

This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821.

Due to a recent death in my immediate family, I was out of the office for most of the the first two weeks of November.  Because of this I was unable to provide an installment by the date previously cited, for which I apologize.  I anticipate an installment will be available in approximately 30 days, or on or about December 28, and I will follow up with you accordingly.  If an installment becomes available in advance of that date, I will let you know.  Likewise, if more time is required, I will advise as such.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good evening:

This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821.

We regret that we were unable to follow up with you by the date previously cited.

For most of the month of January and into the first week of February of this year, I was performing in the capacity of Acting City Clerk while the City Clerk was out of the office on FMLA leave.  The added responsibilities of this position impacted my available time to devote to public records requests.

For the above reason and also due to the workload associated with the large number of public records requests we must manage, some additional time is needed for your request. I anticipate an installment will be available in approximately 35 days, or on or about March 31, and I will follow up with you accordingly.  If an installment becomes available in advance of that date, I will let you know.

It is a priority to bring your request to conclusion.  Your patience and consideration is very much appreciated.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk
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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon:
This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821.

We regret that we were unable to follow up with you by the date previously cited.

I advised previously that for most of the month of January and into the first week of February of this year, I was performing in the capacity of Acting City Clerk while the City Clerk was out of the office on FMLA leave.  This continued for much of of the month of March and part of April.  The added responsibilities of this position impacted my available time to devote to public records requests.

For the above reason and also due to the workload associated with the large number of public records requests we must manage, some additional time is needed for your request. I anticipate a next installment will be available in approximately 35 days, or on or about June 7, and I will follow up with you accordingly.  If an installment becomes available in advance of that date, I will let you know.

It is a priority to bring your request to conclusion.  Your patience and consideration is very much appreciated.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk
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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon:
In follow up to my May 3 correspondence to you regarding your public records request assigned tracking number P004357-072821, this is to inform you that a second installment is available by accessing your account via the My Request Center on the GovQA portal.  The installment is comprised of additional records located by Internal Affairs staff from the Spokane Police Department.
Some information in the provided records was determined to be exempt from disclosure and has been redacted.  Exemption logs accompany the reports which identify the redacted information and the reasons for and statutes relied upon for withholding the information.
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.
Due to other workload and staff schedules, I anticipate a next installment will be available in approximately 30 days, or on or about June 26, and I will follow up with you accordingly.  If a next installment becomes available in advance of that date, I will let you know.  Likewise, if more time is required, I will advise as such.
A portion of your request states the following: Please include all information or procedures which landed him on the Brady list and all communication through writing, email, post it notes or recordings discussing his behavior
Regarding your reference to " . . . the Brady list . . .,"  I am still in the process of determining what responsive records may be located for this portion of your request, although, to the best of my knowledge, the City of Spokane/Spokane Police Department does not maintain a "Brady List."   However, it is our understanding that the Spokane County Prosecuting Attorney's Office may maintain such a document.  If you have not already, you may wish to make a separate request of the County to determine what responsive records that agency may hold in this regard.  The contact information for making a request of the County is as follows:
Tony Dinaro, Public Records Officer
Spokane County
1116 W. Broadway Avenue
Spokane, WA  99260
(509) 477-2287
https://spokanecountywa.govqa.us/WEBAPP/_rs/(S(oi2y4wnuxzxscf0vjtp2au4y))/AnswerDetail.aspx?sSessionID=&aid=134

In addition, information on how to submit a public records request to Spokane County can be located at the following link on the Spokane County website: http://www.spokanecounty.org/2254/Public-Record-Requests.

During most of the month of January and March of this year, together with portions of February and April, I was performing in the capacity of Acting City Clerk while the City Clerk was out of the office on leave on personal matters.  These added responsibilities during this period of time significantly impacted my available time to respond to public records requests.
It is a priority to conclude your request as quickly as possible.  Thank you for your continued patience and consideration as we work to conclude your request.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon:
This is a follow up to my May 26 correspondence to you regarding your public records request assigned tracking number P004357-072821.
Due to other workload and staff schedules in addition to an upcoming absence from the office in July, some additional time is needed to provide a next installment.
I anticipate a next installment will be available in approximately 35 days, or on or about August 7 and I will follow up with you accordingly.  If an installment becomes available in advance of that date, I will let you know.

It is a priority to bring your request to conclusion.  Your patience and consideration is very much appreciated.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk
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Good afternoon:
This is a follow up to my previous correspondence to you regarding your public records request assigned tracking number P004357-072821.  Due to other unexpected workload, I was unable to follow up with you by the August 7 date previously cited.  I anticipate following up with you and providing a next and possibly final installment for your request in approximately two weeks, or on or about August 25.  If I am able to follow up in advance of that date, I will advise accordingly.
A portion of your request states the following: Please include all information or procedures which landed him on the Brady list and all communication through writing, email, post it notes or recordings discussing his behavior
It is our understanding that the County Prosecutor's Office maintains a "Brady List."  If you have not already, you may wish to make a separate request of Spokane  County to determine what responsive records that agency may hold for your request.  The contact information for making a request of the County is as follows:
Tony Dinaro, Public Records Officer
Spokane County
1116 W. Broadway Avenue
Spokane, WA  99260
(509) 477-2287

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good afternoon:
In follow up to my August 11 correspondence to you regarding your public records request assigned tracking number P004357-072821, this is to advise that a third and possibly final installment of records is available by accessing your account via the My Request Center on the GovQA portal.  The installment is comprised of a report located by Internal Affairs staff from the Spokane Police Department.
Some information in the provided document was determined to contain information exempt from disclosure and has been redacted.  An exemption log accompanies the report which identifies the redacted information and the reasons for and statutes relied upon for withholding the information.
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/
No additional responsive records have been located for your request.  If you feel we have overlooked anything in responding to your request, or, if you have personal knowledge of any responsive records in the City's possession that have not yet been made available to you, please clarify your request by clearly describing what the remaining identifiable public records are, if any, that you may still be attempting to seek, and we will be glad to look into your request further.
Please provide any such clarification within 30 days of today's date, or by September 25, 2023.  If no clarification is received from you by that date, your request will be considered concluded and closed, and a new request will be required in this matter after September 25.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk
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Good afternoon:
This is a follow up to my August 24 correspondence to you regarding your public records request assigned tracking number P004357-072821.  I advised that no additional responsive records were located and sought clarification as to any additional records you may still be seeking.
I neglected to inform you that as part of our response to your request as it pertains to "emails,", staff from the City's Innovation and Technology Services Department (ITSD) performed a search of the City's email storage system (Enterprise Vault) using the following search parameters:
Time Frame:  11/16/2014 - 7/28/2021
Keywords: ("Daniel Cole" AND "Brady list) OR ("Cole, Daniel" AND "Brady list") OR ("Officer Cole" AND "Brady list")
The above search returned approximately 125 hits; however, no responsive emails were captured from the search.
As a continuation of my request for clarification in my August 24 correspondence, if you wish to have a new email search/review performed, please clarify this portion of your request by providing modified search parameters under which a new search can be performed.
Please provide this clarification, together with any other clarifications you may have for your request, by the September 25, 2023, date previously cited.  If no  clarification is received from you by that date, your request will be considered concluded and closed, and a new request will be required in this matter after September 25.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk
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Dear c. darling:

Thank you for submitting your public records request through The Spokane Public Records Center. We would like to invite you to take a short survey on your experience.

Please click the following link if you would like to participate.
Customer Satisfaction Survey

We appreciate your feedback.
Thank you.

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Good afternoon:

This is a follow up to my August 25 correspondence to you wherein I sought clarification of your public records request assigned tracking number P004357-072821, with any such clarification to be received in the City Clerk's Office by September 25, 2023.

As, to our knowledge, no clarification was received, your request is considered concluded and closed, and a new request will be required for any additional records you may still be seeking in this matter.  If you feel there has been any misunderstanding regarding your request, or, if we can be of further assistance, please advise.

Sincerely,

Laurie Farnsworth
Spokane Deputy City Clerk

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