Civilian Employees of SPD Records Request

Anon Koo

Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed.  Your request was received in this office on November 14, 2023 and given the reference number P012066-111423 for tracking purposes.
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Description of Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1) Staff roster of civilian employees of SPD including but not limited to first and last names, job titles, areas of assignment, and badge, serial, and other identifying numbers. In order of preference, I would prefer that this data be provided as: OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. I specifically request that you not create a new record for me by rendering to PDF or by printing your electronic record then scanning it to make a series of images of the printed data.

2) Security footages of surveillance cameras within the Spokane County Jail from the dates 05/21/2022 to 05/23/2022.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Anon Koo

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on November 14, 2023.  This request has been assigned tracking number P012066-111423.  Please use this number in any communications concerning this request.

Specifically, you requested:
“To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1) Staff roster of civilian employees of SPD including but not limited to first and last names, job titles, areas of assignment, and badge, serial, and other identifying numbers. In order of preference, I would prefer that this data be provided as: OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. I specifically request that you not create a new record for me by rendering to PDF or by printing your electronic record then scanning it to make a series of images of the printed data.

2) Security footages of surveillance cameras within the Spokane County Jail from the dates 05/21/2022 to 05/23/2022.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Anon Koo

Upload documents directly: https://www.muckrock.com/

Your request was forwarded to staff in the City's Human Resources Department, Innovation and Technology Services Department (ITSD), and the Spokane Police Department for review and compiling of any responsive records.

With respect to the item 2 of your request, the records are you are seeking under this portion of your request would be maintained by the Spokane County Sheriff’s Office. If you haven’t already, you will want to make a request of the Spokane County Sheriff’s Office to determine what responsive records, if any, they may hold in regards to their request. To make a request of Spokane County, please visit the following link: https://spokanecountywa.govqa.us/WEBAPP/_rs/(S(1r242zxjzl1cgrlhxlfldanp))/SupportHome.aspx?lp=2&sSessionID=.

In the alternative, the contact information for the Spokane County Public Records Officer is as follows:

Tony Dinaro, Public Records Officer
Spokane County
1116 W. Broadway Avenue
Spokane, WA  99260
(509) 477-2287
spocoprr@spokanecounty.org

We reasonably anticipate requiring approximately 45 days, or until on or about January 8, 2024, to provide an installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Administrative Specialist

Attachments:
Commercial_Purpose_Declaration.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HSVD4CrS9uFW2stupoI-2F3P-2FCR9v4w4dDGSabyWOuZGyK8OFIkL85kcr3-2FRmi6CztbK-2FfWd4L27b4WpL3SrOx0FBt8OifcNm0FAIfQWi-2BzuZjh0DeHBKCiNwxR6hgyH0eb0NmGh-2BTnul1n-2B93yBwXcphpJMZa57vPUjNfb-2FSGnbDlsYwK7Jaq4lbbTHRCnGiLJYBIBhmrB1Z1c3tm8vtKEKU-3Dw45F_1Ig-2BpJsKvkUdysGV9G-2BM0eLbdvEsmJRPipKD5exgT9AGMhd1d7kmuSGell2ZSH29SbLRWcrA6PQsPX26VHIIqFyjjsckTUiNBhYVLUOhGGjzdeOO341AL91-2BPvm0lB5r08yoQRQXuIRdNqq51Dkjzd6LtkH9-2BSUQAifCQSDAwyixHKX-2B034djKUwo0hsx1JmwqR2DrOctuMqSlHmpSAZC8LbnYLRXqX2rho3hznWRCGcJ1QBNJ8FxLZmSdpnZwzeP7i95ZIcJ1WznGLFRadxcQkTwBDbnS9YJbPOWax9IYn4LkktynYxm4YwcH-2FGay4Hfn0WAVEYvzUPT7DCO09aDmZbpepychIb6Or5tn5GLbKhSnK76aNX-2BbQHJfnF1ttBNWgLTXSq8WrSoxrd6xjrRw-3D-3D)

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HSVD4CrS9uFW2stupoI-2F3P-2FCR9v4w4dDGSabyWOuZGyK73EIPwhayp6yerTiw-2FMwyAatRlrvnO7ENj4b1rLl3GE-3DFnbB_1Ig-2BpJsKvkUdysGV9G-2BM0eLbdvEsmJRPipKD5exgT9AGMhd1d7kmuSGell2ZSH29SbLRWcrA6PQsPX26VHIIqFyjjsckTUiNBhYVLUOhGGjzdeOO341AL91-2BPvm0lB5r08yoQRQXuIRdNqq51Dkjzd6LtkH9-2BSUQAifCQSDAwyixHKX-2B034djKUwo0hsx1JmwqR2DrOctuMqSlHmpSAZC8LbnYLRXqX2rho3hznWRCGcJ1QBNJ8FxLZmSdpnZwze3H95Gve-2Fhqh09vhaJwR-2FQv-2BX0Oyyb29qyVoh2wRSheFDuLf-2F8Zy8au0YCet7JQmBu5UJiimxCv9YWIuBMmPfu3S-2BACrc6LLukNgJH6-2FhuR1xNUismVZNBb0VtUAZloPqawEH3UsassLLo3jK8cQH8g-3D-3D)
Good afternoon:
This is a follow up to my November 22, 2023, correspondence to you regarding your public records request assigned tracking number P012066-111423.  Due to other workload and staff schedules and absences, some additional time is needed for your request.  We anticipate responsive records will be available on or about January 26, 2024, and we will follow up with you accordingly.
The records you seek include a list of individuals.  An appellate court decision, SEIU Healthcare 775 NW v. DSHS, 193 Wn. App. 377 (2016), holds that when a city receives a request for documents that includes a list of individuals, the City is required to determine whether the list will be used for “commercial purposes.” The case concluded that a requestor has a commercial purpose if the requestor intends to use the list for direct or indirect profit-making activity, regardless of whether the requestor intends to contact the individuals on the list or even if the individuals are personally affected by the release of the list or not. If the City has some indication that a requester intends to use a list of individuals for a commercial purpose, we are required to “investigate further” before we disclose that list.

Further, the SEIU case held that even an affirmation stating that any responsive records received for a request which include lists of individuals will not be used for commercial purposes, is not sufficient.  Instead, before we can release the records providing City salary information, we are required to obtain from you sufficient details as to what you intend to use the list for so that we can make an independent evaluation as to whether or not your purpose is commercial or not.

Please fill out and return the attached Commercial Purpose Declaration. A determination will then be made as to whether your stated purpose regarding the use of the list(s) of individuals contained in any compiled responsive records is sufficient to allow for the release of this information. To avoid unnecessary delay in obtaining these specific responsive records for your request, please return the completed declaration at your earliest opportunity. We will follow up with you within five business days as to the validity of the stated purpose relating to your request.
Please complete and return the Commercial Purpose Declaration within 30 days of today's date, or by February 8, 2024.  If a completed declaration determined to be valid is not received in the City Clerk's Office by that date, your request will be considered concluded and closed, and a new request will be required in this matter after February 8.
As I advised above, we anticipate responsive records will be available on or about January 26, 2024, contingent upon the receipt of a completed declaration determined to be valid to show that records provided under this request containing lists of individuals will not be used for commercial purposes.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
Good morning:
This is to acknowledge receipt of your February 5 correspondence regarding your public records request assigned tracking number P012066-111423, in which you provided a completed commercial purpose declaration.  The declaration is deemed to be valid to show that any records provided to you under this request which include lists of individuals, will not be used for commercial purposes.
Accordingly, this is to inform you that a responsive report generated by staff from the City's IT Department is available by accessing your account via the My Request Center.
Does this document satisfy the intent of your request?  If it does not and you are seeking additional records from the City, please clarify your request by clearly describing what the remaining identifiable public records are, if any, that you may still be attempting to seek, and we will be glad to look into your request further.
Please provide any such clarification within 30 days of today's date, or by March 11, 2024.  If no clarification is received from you by that date, your request will be considered concluded and closed, and a new request will be required in this matter after March 11.
Sincerely,
Laurie Farnsworth
Spokane Deputy City Clerk