ChatGPT chat history (Spokane Police Department)

From: Spokane Police Department

07/25/2023

Subject: Police Records Request :: P007962-072523

Portal

Rose Terse

Thank you for your interest in public records of the City of Spokane. Your request has been received and is being processed. Your request was received in this office on July 25, 2023 and given the reference number P007962-072523 for tracking purposes.
Date/Date Range Start:
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Description of Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1. Department policies and/or memos regarding employee usage of ChatGPT
2. Chat histories of all ChatGPT sessions conducted by police department employees on city-owned devices or used in job-related functions since 3/1/2023.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rose Terse

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Spokane Records Center.
City of Spokane

From: Spokane Police Department

08/02/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on July 25, 2023. This request has been assigned tracking number P007962-072523. Please use this number in any communications concerning this request.
Specifically, you requested: To Whom It May Concern:”

Pursuant to the Washington Public Records Act, I hereby request the following records:

1. Department policies and/or memos regarding employee usage of ChatGPT
2. Chat histories of all ChatGPT sessions conducted by police department employees on city-owned devices or used in job-related functions since 3/1/2023.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rose Terse

Upload documents directly: https://www.muckrock.com/
Our procedure is to locate records, review them for exemptions, and then prepare them for your inspection and/or copying. The undersigned will be coordinating with other City departments in the collection and production of responsive records.
Your request has been forwarded to staff in the City's Police Department and Innovation and Technology Services Department (ITSD) for review and compiling of any responsive records. We reasonably anticipate requiring approximately 30 days, or until on or about September 1, 2023, to provide an installment for your request. We will follow up with you on or about that date regarding the status of your request. If public records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

09/01/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my August 2, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523. This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information.
Due to other work load and staff schedules, we were unable to provide an installent for your request by today’s date.
We anticipate requiring an additional 14 days, or until on or about September 15, 2023, to provide an installment for your request. We will follow up with you on or about that date to update you on the status of your request. If further time will be needed to provide an installment, we will advise accordingly. Likewise, if responsive records become available sooner, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

09/15/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my September 1, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523.

Staff is still in the process of reviewing your request and determining whether any responsive records may be located for your request. Due to staff schedules and work load, additional time is needed.

We anticipate requiring approximately 30 days, or until on or about October 16, 2023, to follow up with you regarding the status of your request and/or provide an installment of responisve records, if any. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide an installment of responisve records, we will let you know. As we proceed, if clarifiation is needed, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

10/16/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my September 15, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523. This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information

Due to staff schedules and work load, additional time is needed.

We anticipate requiring approximately 14 days, or until on or about October30, 2023, to follow up with you regarding the status of your request and/or provide an installment of responisve records, if any. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide an installment of responisve records, we will let you know. As we proceed, if clarifiation is needed, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

10/31/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---

This is a follow up to my October 16, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523.

If you are unable to access the links, please let me know and we can provide the ChatGPT session to you via an alternate method. No responsive records were located for item 1 of your request.

Police Department staff is still in the process of reviewing your request and searching for/compiling any additional responsive records. We anticipate requiring until on or about November 14, 2023, to provide a next installment for your request. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide an installment of responsive records, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

11/17/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my October 31, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523. This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information

Due to staff schedules and work load, additional time is needed.

We anticipate requiring approximately 21 days, or until on or about December 8, 2023, to follow up with you regarding the status of your request and/or provide a next installment of responisve records, if any. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide a next installment of responisve records, we will let you know. As we proceed, if clarifiation is needed, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

12/08/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my November 17, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523. This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information

Due to other work load, staff schedules, and absences, additional time is needed.

We anticipate requiring approximately 21 days, or until on or about December 29, 2023, to follow up with you regarding the status of your request and/or provide a next installment of responsive records, if any. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide a next installment of responsive records, we will let you know. As we proceed, if clarification is needed, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

12/29/2023

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my December 8, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523. This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information

Due to other work load and staff schedules with the Christmas holiday and upcoming New Year's holiday, additional time is needed.

We anticipate requiring until on or about January 23, 2024, to follow up with you regarding the status of your request and/or provide a next installment of responsive records, if any. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide a next installment of responsive records, we will let you know. As we proceed, if clarification is needed, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

01/23/2024

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my December 29, 2023, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523. This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information

Due to other work load and staff schedules with the Christmas holiday and upcoming New Year's holiday, additional time is needed.

We anticipate requiring until on or about February 20, 2024, to follow up with you regarding the status of your request and/or provide a next installment of responsive records, if any. If further time will be needed, we will advise accordingly. Likewise, if we are able to follow up with you in advance of this estimate and/or provide a next installment of responsive records, we will let you know. As we proceed, if clarification is needed, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

02/20/2024

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my January 23, 2024, message to you regarding your July 25, 2023, public records request assigned City Clerk's Tracking #P007962-072523.

This is to advise that a second and final installment of a responsive record located by Police Department staff is available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

No additional responsive records to your request were located. This request is now concluded and closed. If you feel we have overlooked anything in responding to your request or if we may be of further assistance, please advise.

Sincerely,

Sabrina Groves
Administrative Specialist

ChatGPT
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From: Spokane Police Department

03/01/2024

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to your February 21, 2024, message regarding your July 25, 2023, public records request assigned tracking number P007962-072523 wherein you state the following: Hello Sabrina, The last ChatGPT prompt appears to be cut off. Would you please include the prompt and make sure that the entire conversation (including follow up prompts) was fully captured? Thank you, Rose Upload documents directly: https://www.muckrock.com/
Your message was forwarded to staff in the City's Police Department for review.
We reasonably anticipate requiring approximately 21 days, or until on or about March 22, 2024, to update you on the status of your message. We will follow up with you on or about that date regarding the status of your message. If additional time is needed, we will advise accordingly.
Sincerely,
Sabrina Groves
Administrative Specialist

From: Spokane Police Department

03/22/2024

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my March 1, 2024, message to you regarding your July 25, 2023, public records request assigned tracking number P007962-072523. This is to advise that staff is still in the process of compiling records pertaining to your February 21 message.

Due to other work load and staff schedules, we were unable to provide a record for your message.

We reasonably anticipate requiring approximately 21 days, or until on or about April 12, 2024, to update you on the status of your message. We will follow up with you on or about that date regarding the status of your message. If additional time is needed, we will advise accordingly.
Sincerely,

Sabrina Groves
Administrative Specialist

From: Spokane Police Department

03/26/2024

Subject: [Records Center] City Records Request :: P007962-072523

Portal

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my March 22, 2024, message to you regarding your July 25, 2023, public records request assigned tracking number P007962-072523.
This is to advise that a responsive record located by Police Department staff pertaining to your February 21 message is available by accessing your account via the My Request Center on the City's public records request portal (GovQA).
This request is once again considered concluded and closed. If you feel we have overlooked anything in responding to your request or if we may be of further assistance, please advise.
Sincerely,
Sabrina Groves
Administrative Specialist

ChatGPT
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<iframe src="https://www.muckrock.com/foi/file/1165180/embed/" width="100%" height="600px"></iframe>
ChatGPT
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