SHORELINE SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
| Submitted | Nov. 15, 2022 |
| Due | Nov. 22, 2022 |
| Est. Completion | March 29, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: M. Arasoi
SHORELINE SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: public.records@shorelineschools.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Shoreline School District
Good Day,
Shoreline School District confirms receipt of your request for public
records dated November 15, 2022 for all public records requests and
responses filed with the District for 2019.
Under Washington State RCW 42.56.520(2), the District is providing
notification that it will require additional time to locate and assemble
the records requested, to potentially notify third persons or agencies
affected by the request, or to determine whether any of the information
requested is exempt under state and/or federal statutes. Prior to
fulfilling your request, we will provide an update, as needed, as to the
extent of your request and the associated costs for fulfillment for
electronic or paper records.
The Shoreline School District policy 4040 and 4040p discuss various fees
related to paper and electronic records. There is a 15 cents per copy fee
for paper records, plus actual mailing charges, and various costs for
electronic records which may be efficiently reviewed here:
http://web.shorelineschools.org/school_board/policy_manual/content/4040P.pdf.
The District will assess the potentially responsive records and provide an
estimate to you prior to incurring any charges.
The District estimates completion of your request on or before February 28,
2023. We will provide records earlier if possible, in installments as may
be necessary or feasible.
The District notes and appreciates your exclusion of grade/transcript
requests.
Best regards,
Jennifer
Assistant Superintendent Business & Operations
Shoreline School District
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 15, 2022. You previously indicated that it would be completed on Feb. 28, 2023. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 15, 2022. You had previously indicated that it would be completed on Feb. 28, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Shoreline School District
Good Day,
Thank you for your inquiry and for your expression of continued interest in receiving copies of all public records requests (other than student/parent transcript requests) for calendar year 2019. I am writing today to provide an update in our response date. Due to the volume of records and significant staff shortages, we will extend our anticipated response date to May 31, 2023. Installments may become available during that time, and you will be updated with installments or cost considerations as our work continues.
Best regards.
From: Shoreline School District
Good Day,
We are writing today with an installment of records in response to your public records request. These files are being provided here electronically at no cost to you for this installment. The District reserves the right to charge for future installment(s) of records in alignment with our school board policy/procedure 4040/4040P.
Due to the volume of records and significant staff shortages, we will extend our anticipated response date to October 31, 2023. Installments may become available during that time, and you will be updated with installments or cost considerations as our work continues.
Best regards.
There are too many files to display on this communication. See all files
From: Shoreline School District
Good Day,
We are writing today to extend our anticipated response date to March 29, 2024, due to the volume of records and ongoing staff shortages. Installments may become available during that time, and you will be updated with installments or cost considerations as our work continues.
Best regards.
Files
pages
