Shelby County Schools, Tennessee

Hi,

Please send all Open Records requests through the SCS website: http://www.scsk12.org/open_records_requests/.

Thanks,

SCS Media Relations

Submission Receipt

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<p><span style="color:#0000CD;"><em><strong>Dear Requester,&nbsp; </strong></em></span></p>

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<p><span style="color:#0000CD;"><strong><em>This message is intended to acknowledge Shelby County Schools&rsquo; receipt of your recently submitted public records request, which is reflected below.&nbsp; </em></strong></span></p>

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<p><span style="color:#0000CD;"><strong><em>In an effort to limit in-person contact due to COVID-19, Shelby County Board of Education District Offices (SCS) are closed from March 16 &ndash; 27, 2020.</em></strong></span></p>

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<p><span style="color:#0000CD;"><strong><em>Your Open Records Request has been received; however, please expect response time your request to be slower than normal.</em></strong></span></p>

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<p><span style="color:#0000CD;"><strong><em>SCS appreciates your patience as it navigates continuity of operations in light of COVID-19.</em></strong></span></p>

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<p><em><span style="color:#0000CD;"><strong><span style="font-family: inherit; font-size: 100%; background-color: rgb(255, 255, 255);">We apologize for any inconvenience.</span></strong></span></em></p>

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<p><span style="color:#0000CD;"><strong><span style="font-family: inherit; font-size: 100%; background-color: rgb(255, 255, 255);">&nbsp;</span></strong></span></p>

<p><em><span style="color:#0000CD;"><strong>Thank you!</strong></span></em></p>

<p><em><span style="color:#0000CD;"><strong>Public Records Request Coordinator</strong></span></em></p>

<p><em><span style="color:#0000CD;"><strong>Shelby County Schools</strong></span></em></p>

Form Name

Open Records Requests

Date / Time

Aug 31, 2020, 01:42PM EDT

Submission Details *Receipt*
0000491

*First Name*
Kent

*Last Name*
Hoover

*Email Address*
requests@muckrock.com

*Are you requesting student transcripts, diplomas, cumulative records and/or other student records?*
No

*Please provide a brief description of your open records request identifying the SPECIFIC records requested.*
To Whom It May Concern:

Pursuant to the Tennessee Public Records Act, I hereby request the following records:

Email correspondence, and all underlying documentation contained therein, between July 1 2020, and the date this request is ultimately fulfilled sent to, from or copied to Joris M. Ray containing any of the following non-case-sensitive key-strings: “reopen*” ; “covid”; OR “coronavirus”; "hero"

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,
Kent Hoover

*Is this a request for inspection or copying of the requested record(s)?*
Copying

*Proof of Tennessee citizenship by presentation of a valid Tennessee driver’s license (or alternative acceptable form of valid ID) is required as a condition to inspect or receive copies of public records. Please upload that information here.*
Files uploaded as part of the submission are attached to this email.

Shelby County Schools

Good morning Mr. Hoover. We are in receipt of your Open Records Request received on August 31, 2020 and it is being processed.

Please note, in an effort to limit in-person contact due to COVID-19, Shelby County Board of Education remains closed. Therefore, response time to requests and processing will be slower than normal. SCS appreciates your patience as it navigates continuity of operations in light of COVID-19.

If applicable, we hope to complete your request on or before October 16, 2020. However, expected dates of delivery are subject to change in light of new developments pertinent to COVID-19.

We apologize for any inconvenience and thank you in advance for your cooperation.

Open Records Requests Response Team

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NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.
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Good morning Mr. Hoover. In response to your open records request received on August 31, 2020 requesting:

Email correspondence, and all underlying documentation contained therein, between July 1 2020, and the date this request is ultimately fulfilled sent to, from or copied to Joris M. Ray containing any of the following non-case-sensitive key-strings: "reopen*" ; "covid"; OR "coronavirus"; "hero" The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires. Sincerely, Kent Hoover.

It is not practicable for the records you have requested to be made promptly available for inspection and/or copying because:

1. It has not yet been determined that records responsive to your request exist OR
2. The office is still in the process of retrieving, reviewing, and/or redacting the requested records.

Additionally, because of the search criteria of your request, it is possible that this will require the information to be placed on an external hard drive. Therefore, there will be costs incurred. I will provide you with the costs once it has been received from our IT department before processing your request.

The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is December 18, 2020.

We apologize for the delay. Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

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__________________________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.
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Good morning Mr. Hoover and thank you for your emails. Please be advised that after speaking with our IT department, in order for us to process your request, it is estimated that the documents responsive to the request will need to be downloaded to an external drive (64GB USB Drive) which will cost approximately $35.00 for the USB drive and could take approximately 7 hours ($25.00 per hour) to download for an approximate cost of $210.00. Additionally, those documents will need to be reviewed for possible redactions which could take an additional 32 hours at a rate of $25.00 per hour for an approximate cost of $800.00. The total cost for processing the responsive documents to your request is approximately $1,010.00. Please be advised that this is just an estimate and it could be more or less.

As I stated in my October 12, 2020 email to you, we are hoping to have the documents to you by December 18, 2020. However, if we are unable to provide the documents to you at that time, we will let you know as soon as we can and will provide you with a new extended due date.

If you agree to pay the estimated incurred costs, please let our office know immediately and we will provide you with the mailing address of where to send your payment. Please understand that we are unable to release the documents to you until those fees have been paid.

Thank you for your cooperation and consideration in this matter. Have a great day!

Good morning Mr. Hoover. I hope all is well with you at this time. I am writing to confirm whether or not you would like for us to move forward with processing your request. In order for us to do so, you will need to pay the fees associated with processing your request. See the email below regarding the fees. Please let us know no later than Friday, December 11, 2020. If we have not heard from you by that date, we will have no choice but to deny your request.

Thank you for your cooperation in this matter and we hope to hear from you soon. Have a great day!

Good morning and thank you for your prompt response. No problem and we will respect your wishes by withdrawing your request.

Thank you for your cooperation in this matter. Have a great day!