Brightbytes models and policies

Todd Feathers filed this request with the Shelby County Schools of Shelby County, TN.
Status
Completed

Communications

From: Kent Hoover

To Whom It May Concern:

Pursuant to the Tennessee Public Records Act, I hereby request the following records:

1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytesEarly Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf

2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students.

3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products.

4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products.

5) All contracts and privacy policies between BrightBytes and the district.

I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Kent Hoover

From:

Submission Confirmation

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<p><span style="color:#0000CD;"><em><strong>Dear Requester,&nbsp; </strong></em></span></p>

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<p><span style="color:#0000CD;"><strong><em>This message is intended to acknowledge Shelby County Schools&rsquo; receipt of your recently submitted public records request, which is reflected below.&nbsp; </em></strong></span></p>

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<p><span style="color:#0000CD;"><strong><em>In an effort to limit in-person contact due to COVID-19, Shelby County Board of Education District Offices (SCS) are closed from March 16 &ndash; 27, 2020.</em></strong></span></p>

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<p><span style="color:#0000CD;"><strong><em>Your Open Records Request has been received; however, please expect response time your request to be slower than normal.</em></strong></span></p>

<p>&nbsp;</p>

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<p><span style="color:#0000CD;"><strong><em>SCS appreciates your patience as it navigates continuity of operations in light of COVID-19.</em></strong></span></p>

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<p><em><span style="color:#0000CD;"><strong><span style="font-family: inherit; font-size: 100%; background-color: rgb(255, 255, 255);">We apologize for any inconvenience.</span></strong></span></em></p>

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<p><span style="color:#0000CD;"><strong><span style="font-family: inherit; font-size: 100%; background-color: rgb(255, 255, 255);">&nbsp;</span></strong></span></p>

<p><em><span style="color:#0000CD;"><strong>Thank you!</strong></span></em></p>

<p><em><span style="color:#0000CD;"><strong>Public Records Request Coordinator</strong></span></em></p>

<p><em><span style="color:#0000CD;"><strong>Shelby County Schools</strong></span></em></p>

Form name

Open Records Requests

Date submitted

Dec 14, 2020, 02:04PM EST

Submission Details: *Receipt*
0000681

*First Name*
Kent

*Last Name*
Hoover

*Email Address*
requests@muckrock.com

*Are you requesting student transcripts, diplomas, cumulative records and/or other student records?*
No

*Please provide a brief description of your open records request identifying the SPECIFIC records requested.*
To Whom It May Concern:

Pursuant to the Tennessee Public Records Act, I hereby request the following records:

1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytesEarly Warning system models and indicators can be found here: http://mail.seamlessdocs.com/ls/click?upn=cA32BOpKmIthS-2FW-2FZvlaKCpVAKMrMrL8-2Bkz9KSVBJw615cfR-2FH9o6GqtaDTdGlkBQEvmWB1Dr-2BY5EOr-2FhSzJlA-3D-3DIH4U_Qfk-2BH0I-2FL-2BMTuhY1ZWFtZedBm-2FD6SjsQqKZZGULrbEgSXocF628XzfJnn2GIeK79-2BjCvOSAtkj1DqLkhuM-2BMsM8UosHewYBymFj5StyGAOXkSdsKKj0hNn6bpieNOQ5OwsUPbqsxwcDgGzsogtsKNkghC2v-2BBkRqNzyterq-2B84QJrqSH4WSTiTAsS-2Bn6MZa5V-2BAznAx-2Fds72pgA8cOzufRiAcDkwmFyysu7j7aJTQZz88HaHIUBNAQTvPBarNNwc

2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students.

3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products.

4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products.

5) All contracts and privacy policies between BrightBytes and the district.

I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Kent Hoover

Upload documents directly: http://mail.seamlessdocs.com/ls/click?upn=b5lsFKnriGAwq-2FhILy8UJaNfdOY4XxNyR3VzsDmr0p-2BjtmfSqQJnuvlvOCMwgRj4jkm5x0Qy4F0ZMLCm9TFZFC7PXFYXlVnn-2F-2BLuaTCk9XIzfYYxvs2zfeK3moGE1CNc-2FqkQv96AcsjC8mOwZLNHjOdV3Ob4wLZxU-2FEjKCXHYScazBD-2B5gz-2BRcqd-2BFJiYtO9wkCyOYcq4a5-2F6MrVqCm3FYXk82T2qIEFuHe28ej3aixznZ-2Bq8nnWjr487HFNO8wRUOP7aeHyInOTSagXo6evzLBCIYdo4qblLV65an-2FJ-2FCsOiRPmlZiD1wk2fp5W6DYmtlZIEROPWTSrPA-2BF1eBTJzxQF0AlYL61EJoNRKeJZjlGzPQjclqpjcwerF1BtAqiXs-2Ft5PviIe-2BBWunzwMBNBcICiW1z93Ps4nl16pbF4Mz0Y6pLiSC02ZOz44FfAjew6gfBvEZKaQluYE3cIzBIqkIzzfZuUWytAgX7-2FluTg1YHrVQk8pYfFwqNtbOaiAPIL5BPr-2BD1CTC6wTLEAhu3ng-3D-3DbSKk_Qfk-2BH0I-2FL-2BMTuhY1ZWFtZedBm-2FD6SjsQqKZZGULrbEgSXocF628XzfJnn2GIeK79-2BjCvOSAtkj1DqLkhuM-2BMsDZ-2FMdktea6C0SqIOXttenVcU88VbEDad95e9DetLsnwNbXT5ui3oEU9rez7AkgA0Oq1o20yTFetZQlsMR2KLCgFYN3VGFKZyFhoWmrF3VWMxkTGbl83Rl1lPdol9j5eQNKwwNv9FgWFSzkeUv-2F6Pc15ZDytH5Dw1tQ6f4Oc-2F6KB

*Is this a request for inspection or copying of the requested record(s)?*
Copying

*Proof of Tennessee citizenship by presentation of a valid Tennessee driver’s license (or alternative acceptable form of valid ID) is required as a condition to inspect or receive copies of public records. Please upload that information here.*
kenthooverid.jpeg

Shelby County Schools

From: Shelby County Schools

Good morning Mr. Hoover. We are in receipt of your Open Records Request received on December 14, 2020 and it is being processed.

Please note, in an effort to limit in-person contact due to COVID-19, the response time to requests and processing will be slower than normal. SCS appreciates your patience as it navigates continuity of operations in light of COVID-19.

If applicable, we hope to complete your request on or before January 29, 2021. However, expected dates of delivery are subject to change in light of new developments pertinent to COVID-19.

We apologize for any inconvenience and thank you in advance for your cooperation.

Open Records Requests Response Team

[signature_25911035]

__________________________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.
_____________________________________________________________________________________________

From: Shelby County Schools

Good morning Mr. Hoover and thank you for your email. Please be advised that an email was sent to you on or about December 18, 2020 reflecting that your request had been received and that it was being processed. In that same email, it also reflected that we hope to complete your request by January 29, 2021.

Thank you for your cooperation in this matter and have a great day!

From: Shelby County Schools

Good morning Mr. Hoover. In response to your open records request received on December 14, 2020 requesting:

All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytesEarly Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

It is not practicable for the records you have requested to be made promptly available for inspection and/or copying because:

1. It has not yet been determined that records responsive to your request exist OR
2. The office is still in the process of retrieving, reviewing, and/or redacting the requested records.

The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is February 19, 2021.

We apologize for the delay. Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

__________________________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.
_____________________________________________________________________________________________

From: Shelby County Schools

Good evening Mr. Hoover. In response to your open records request received on December 14, 2020 requesting:

All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytesEarly Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

It is not practicable for the records you have requested to be made promptly available for inspection and/or copying because:

1. It has not yet been determined that records responsive to your request exist OR
2. The office is still in the process of retrieving, reviewing, and/or redacting the requested records.

The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is March 12, 2021.

We apologize for the delay. Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

__________________________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.
_____________________________________________________________________________________________

From: Shelby County Schools

Good morning Mr. Hoover. In response to your open records request received on December 14, 2020 requesting:

All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytesEarly Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

It is not practicable for the records you have requested to be made promptly available for inspection and/or copying because:

1. It has not yet been determined that records responsive to your request exist OR
2. The office is still in the process of retrieving, reviewing, and/or redacting the requested records.

The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is April 16, 2021.

We apologize for the delay. Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Please be advised that you will receive multiple emails as all of the responsive documents cannot be sent at the same time.

Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________

NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Thank you for your patience and cooperation in this matter.

[signature_25911035]

Stephanie Williford, Legal Assistant
Shelby County Board of Education
Office of the General Counsel
160 S. Hollywood, Room 218
Memphis, Tennessee 38112
Telephone: (901) 416-0494 | Facsimile: (901) 416-6374
E-mail: Willifordss@scsk12.org

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

From: Shelby County Schools

Good afternoon Mr. Hoover. In response to your Open Records Request received on December 14, 2020 requesting the following:

To Whom It May Concern: Pursuant to the Tennessee Public Records Act, I hereby request the following records: 1) All documents outlining current predictive risk models developed as part of the BrightBytes Early Warning system for all schools in the district (and by grade, if applicable). To clarify, I'm requesting the documents that lay out how the models weigh the 24 indicators the BrightBytes Early Warning system monitors in each school. More information about the BrightBytes Early Warning system models and indicators can be found here: http://wvde.state.wv.us/osp/Graduation/HowItWorks.pdf 2) All district and/or school policies governing how teachers, counselors, administrators, and other school staff should use the early warning system. This should include directives to staff about implementing the proper interventions and monitoring for at-risk students. 3) All published studies, white papers, or other research provided to the district by BrightBytes regarding its products. 4) All guidelines, user manuals, or other informational material provided to the district by BrightBytes regarding its products. 5) All contracts and privacy policies between BrightBytes and the district. I ask that all fees be waived for this request as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

After completing an investigation into your inquiry, your request is COMPLETE. Please see attached results.

Thank you for your patience and cooperation in this matter.

Open Records Requests Response Team

[signature_25911035]

Shelby County Board of Education offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.
______________________________________________________________________________
NOTE: This E-mail (including any attachments) may be Attorney-Client Privileged and is Confidential information covered by the Electronic Communications Privacy Act 18 U.S.C. Sections 2510-2521 and any other applicable law, and is intended only for the use of the individual or entity named herein. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Although this E-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus-free and no responsibility is accepted by Shelby County Board of Education, or the author hereof in any way from its use. If you have received this communication in error, please immediately notify sender by return E-mail.

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