Secure Scheduling Mayoral Emails

Dear Peter Fugiel,

Welcome to the City of Seattle Public Records Request Center (PRRC). Your request was received on February 01, 2024 and is appended below.

The reference number for this request is C169554-020124. You will see this number in the title of any communications about this request.

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Request C169554-020124:
" To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All emails and attachments sent or received by Mayor Ed Murray or Staff during the period 1/1/2016–12/31/2017 that contain any of the following (non-case-sensitive) phrases: "secure scheduling", "secured scheduling", "secure schedule", "secured schedule", "secure schedules", or "secured schedules."

I am requesting these records for non-commercial research purposes. The records will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer that the request be filled electronically, if possible, by e-mail attachment.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Peter Fugiel
Postdoctoral Research Fellow
Rutgers School of Management and Labor Relations

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Dear Peter Fugiel,
This acknowledges receipt of your public disclosure request C169554-020124 received on February 01, 2024 regarding: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All emails and attachments sent or received by Mayor Ed Murray or Staff during the period 1/1/2016–12/31/2017 that contain any of the following (non-case-sensitive) phrases: "secure scheduling", "secured scheduling", "secure schedule", "secured schedule", "secure schedules", or "secured schedules."

I am requesting these records for non-commercial research purposes. The records will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer that the request be filled electronically, if possible, by e-mail attachment.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Peter Fugiel
Postdoctoral Research Fellow
Rutgers School of Management and Labor Relations

Upload documents directly: https://www.muckrock.com/
Pursuant to RCW 42.56.520, this is notification that the City of Seattle has received your public disclosure request. At this time, we anticipate that we will be able to provide the requested records or a first installment of records on or about March 28, 2024.
Sincerely,
Tracie Cantrell

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Dear Peter Fugiel,
I am checking in with you regarding your request. I wanted to make you aware that the results for search terms you referenced rendered over 41,000 emails. This request could take several years to complete. Is there any way we can narrow down the results so I can get the records you are looking for quicker? Is there a specific person you would like me to search? Are there any further search terms that might narrow down these results? My search included anyone in the mayor's office for the time frame you referenced.
I searched the former mayor, Ed Murray only for these records and there were around 90+ emails located. The remainder of the hits are from other mayor's office staff.
If I don't hear back from you within 5 business days, I will assume you do not have any additional terms to narrow down the records and I will proceed with processing the request as written.
Thank you for your time.
Tracie Cantrell

Dear Peter Fugiel,

Records in response to your public disclosure request C169554-020124 received on February 01, 2024 are now available. The cost for the records is as follows:

Invoice Number: INV24-C169554-1
Total: $1.25

To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
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* Find this request: C169554-020124.
* Select the 'View Invoices' button.

* Opens a pop-up window showing your invoice: INV24-C169554-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
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Once your payment has been approved, we will send you an email with instructions on how to download your records. Note that City staff must manually upload records. Records will be available one to two business days after payment.

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You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
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This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

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Hello Mr. Fugiel,
Hope all is well. Yes, I received your responses and will add the word "operator" to the search terms for future installments. Modifying the search terms to "Secure Schedule" OR "Secure Scheduling" AND Operator(s)" the records were reduced to around 12,300 emails. I will be sending the invoice for your first installment today. Once paid, I will release the records.
If you have any further questions, please let me know.
Thank you
Tracie Cantrell

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Mr. Fugiel, Thank you for your message. Yes, my search was the following:  All emails sent to/from Ed Murray from 1/1/2016 thru 12/31/2017 using the search terms: "secure scheduling" OR "secured scheduling" OR "secure schedule" OR "secured schedule" OR "secure schedules" OR "secured schedules" AND "operator". The quotations around secure and schedule means that the words need to be together in the search. Adding the word "operator" will bring up anything that has the word operator when secure schedule is present as well. For the first installment, there were emails to Ed Murray with secure schedule (spelled in various ways), however, the word "operator" is not present. This first installment will complete the search for Former Mayor, Ed Murray. I'm happy to run another search if you'd like. Thank you Tracie Cantrell

4/3/2024 8:28:59 AM
Name: Peter J Fugiel III
RE:  Public Disclosure Request Payment
This message is from the City of Seattle's Payment Center.
Please notice the 'Payment Status' below.  If the payment was successful, you will also receive an email from the City of Seattle Public Records Request Center with additional information regarding your request.
Confirmation of your payment(s) made on 4/3/2024 8:28:59 AM by Peter J Fugiel III for $1.25.
Account Number: 80891
Payment Date: 4/3/2024
Payment Status: AUTHORIZED
Confirmation Code: 703082
Payment Amount: $ 1.25
If the payment was not successful, the 'Confirmation Code' will show 'none'.  Please try the payment process again and if it continues to be unsuccessful, contact the Customer Service Bureau and let them know which department you are requesting records from ( 206-684-2489).
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This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Dear Peter Fugiel,

Thank you for your recent payment to the City of Seattle Public Records Request Center on 04/03/2024.
Within one to two business days, you will receive an email from your public disclosure officer indicating your records are available and instructing you on how to retrieve them. Public Disclosure Request Number: C169554-020124 Invoice Number: INV24-C169554-1 Payment Date: 04/03/2024 Invoice Status: Paid

You can view your payments by logging in to the Public Records Request Center.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

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Dear Peter Fugiel,
Records are now available in response to your request C169554-020124 regarding the following: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All emails and attachments sent or received by Mayor Ed Murray or Staff during the period 1/1/2016–12/31/2017 that contain any of the following (non-case-sensitive) phrases: "secure scheduling", "secured scheduling", "secure schedule", "secured schedule", "secure schedules", or "secured schedules."

I am requesting these records for non-commercial research purposes. The records will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer that the request be filled electronically, if possible, by e-mail attachment.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Peter Fugiel
Postdoctoral Research Fellow
Rutgers School of Management and Labor Relations

Upload documents directly: https://www.muckrock.com/
The records being made available to you at this time include the following: Installment 1
To download your records, please:

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
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* Select this request: C169554-020124.
* Select the 'View Files' button.
* You can download records individually or all at the same time by clicking 'Download All'.
* Please save your records as you may only download them from the system three times. If you do not download your records within 30 days of request closure, the link to your records will expire.
If you believe you have received privileged or confidential records in error, please notify the City of Seattle immediately, through the Public Records Request Center or by email. Privileged or confidential records provided or received in error should not be reviewed, used, disseminated, distributed, or copied, and should be destroyed immediately. Thank you in advance for your cooperation.
Hello Mr. Fugiel,
Per your ask, I used the following search terms: Any all emails to or from Ed Murray from 1/1/2016 thru 12/31/2017 that contain the phrase "secure scheduling".
If you have any questions or would like me to run a separate search, please feel free to reach out.
We have provided all records responsive to your request. Your request is now closed.
Sincerely,
Tracie Cantrell

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Dear Peter Fugiel,
Thank you for your email. The search terms I used for your narrowed requested was the following: All emails and attachments sent or received by Mayor Ed Murray (edward.murray@seattle.gov) from 1/1/2016–12/31/2017 using the provided search terms: "secure scheduling" OR "secured scheduling" OR "secure schedule" OR "secured schedule" OR "secure schedules" OR "secured schedules".
The result of the search yielded 23 responsive emails, 86 pages in which was provided to you in the first installment. If there are any other search terms or phrases that you would like me to search, I am happy to do so. The seattle.gov webpage provides a lot of details from the Office of Labor Standards - Seattle's Secure Scheduling Ordinance site. I have provided the link below.
Also, as stated in a previous email to you, the search results for searching all mayor's office staff in that time frame, using the same search terms above yielded over 41,000 records. If there is anyone in the mayor's office other than Ed Murray that you'd like me to search, I am happy to do that. Please let me know how you'd like to proceed within 5 business days, or I will assume you do not have any further search terms or phrases to provide, and this request will be considered fulfilled and closed. Secure Scheduling - LaborStandards | seattle.gov
Thank you
Tracie Cantrell <ed.murray@seattle.gov></ed.murray@seattle.gov>

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Dear Peter Fugiel,
Thank you for your response. I will run a new search for the following: Any emails and attachments sent or received by the following people: Robert Feldstein, Michael Fong, Chris Gregorich, or David Mendoza from 1/1/2016–12/31/2017 that contain any of the following (non-case-sensitive) phrases: "secure scheduling" OR "secured scheduling" OR "secure schedule" OR "secured schedule" OR "secure schedules" OR "secured schedules". At this time, we anticipate that we will be able to provide the next installment of records on or about May 29, 2024.
Sincerely,
Tracie Cantrell