Database Access Policy

Alexis Madrigal filed this request with the Seattle Police Department of Seattle, WA.


From: Alexis Madrigal

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

A copy of any internal policies, guidance or training manuals outlining proper and improper usage of privileged police databases, including criminal record databases and driver's license databases.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.


Alexis Madrigal

From: "SPD-PDR, SPD" <>

PDR # P2012-795

Ms. Madrigal:

This email is in response to your public disclosure request dated March 12th.

Pursuant to RCW 42.56.520, this is notification that we have received your public disclosure request, and we anticipate it may take up to 8 weeks from the date of this notification to respond. Therefore we anticipate a response to you on or about May 15, 2012.

This additional time is used to research this request, collect responsive records, and/or prepare records for dissemination. Please note: Seattle Police Department currently receives approximately 4,000 public disclosure requests annually. The current volume of Public Disclosure Requests combined with SPD staffing and City-wide budget cuts requires this additional time.

If you have any questions or need further assistance with this request, please contact the Public Disclosure Desk at 206-684-5481.


To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 12, 2012. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: "SPD-PDR, SPD" <>

We are currently working on your request and have an expected response set for May 15, 2012, as stated in our letter.

From: "SPD-PDR, SPD" <>

Trying to send this email again. It would not go thru yesterday.

From: "Friend-Gray, Sheila" <>

Trying to resend. The email would not go yesterday.


Thanks, the e-mail came through. Could you clarify if the attached document completes the request? It looks like it summarizes the policies, but I wanted to see the SPD was continuing to look for more responsive documents, as the letter indicated, or whether that completed the request.

Thanks for your help!

From: "Friend-Gray, Sheila" <>

Yes, the documents attached completes this request. You have 4 more requests on this subject that we are working on.