Automatic vehicle location database (Department of Transportation)
| Submitted | July 10, 2013 |
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Communications
From: Phil Mocek
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Phil Mocek
From: Pennie, Charice
July 19, 2013
Phil Mocek
requests@muckrock.com
SENT VIA EMAIL
Dear Mr. Mocek:
This is to acknowledge your public disclosure request dated July 10, 2013 below.
In speaking with staff in regards to your request, it has been determined that the records that SDOT maintains is not a complete dataset of all of our AVL data. Please note that SDOT has not installed AVL in all of our vehicles. It has only installed the technology in vehicles that are used for street sweeping or snow response and the latter vehicles are repurposed when there aren’t weather events. Our AVL system is outsourced and the vendor retains all of the data for a year. SDOT does collect some data in house for mapping and analysis. The data SDOT retains is on vehicles that are activated for snow and ice response or are part of the street sweeping program. We do not retain information on the snow and ice response vehicles outside of winter storm events and therefore, the data SDOT has in house is a subset of the vendor’s larger SDOT dataset. SDOT can provide you with an extract of everything on SDOT vehicles but the vendor would have to extract it from their database and would charge a fee to do so. If you are seeking the full dataset with all the vehicle data, then SDOT will need to contact the vendor and determine what records have been maintained and whether there is a fee for accessing and pulling these records. If there is a fee the requestor is responsible for payment and will need to provide a 10% deposit upfront before the vendor begins pulling this information. Once we have received this information from the vendor in regards to cost I will contact you via email to determine whether you would like to proceed.
Sincerely,
Charice Pennie
Public Disclosure Coordinator
SDOT Web page: http://www.cityofseattle.net/transportation
Blog: http://sdotblog.seattle.gov
Twitter: http://twitter.com/seattledot
Public Disclosure/Disclaimer Statement:
Consistent with the Public Records Act, Chapter 42.56 RCW, all records within the possession of the City may be subject to a public disclosure request and may be distributed or copied, barring certain exemptions. Records include and are not limited to sign-in sheets, contracts, emails, notes, correspondence, etc. Use of lists of individuals or directory information (including address, phone or E-mail) may not be used for commercial purposes.
July 10, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Pennie, Charice
July 24, 2013
Dear Mr. Mocek:
This is in response to your recent public disclosure request below for Seattle Department of Transportation documents relating to SDOT's Automatic vehicle location database.
SDOT has heard back from the 3rd party vendor Zonar that maintains the records that you have requested.
At this time Zonar as provided an estimate of approximately $400 in time and labor to pull the data and records that you have requested. As previously stated SDOT would need a 10% deposit of this fee to have the vendor begin this process.
You may send a check to the following:
• Please return a copy of this statement/email with your check.
• Make check payable to: Seattle City Treasurer
• Our Tax ID Number: 916001275
Mail to:
Charice Pennie
Seattle Department of Transportation
From: Phil Mocek
RE: my public records request of July 10, 2013
Dear Sir or Madam:
These are public records. If a private entity is holding them at ransom, please deal with the situation and let me know how the public may gain access our records. I do not believe that the actual cost of copying an electronic database from one disk to another is $400.
In case the problem is simply one of filtering for the specific records I requested: I am completely amenable to receiving a wider assortment of data than that which I requested.
Cordially,
Phil Mocek
From: Department of Transportation
A cover letter granting the request and outlining any exempted materials, if any.
From: Department of Transportation
A copy of documents responsive to the request.
-
Responsive Documents
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
From: MuckRock.com
August 22, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
This is a follow up to a previous request:
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
---
On Aug. 7, 2013:
A cover letter granting the request and outlining any exempted materials, if any.
---
On Aug. 7, 2013:
A copy of documents responsive to the request.
---
On July 24, 2013:
RE: my public records request of July 10, 2013
Dear Sir or Madam:
These are public records. If a private entity is holding them at ransom, please deal with the situation and let me know how the public may gain access our records. I do not believe that the actual cost of copying an electronic database from one disk to another is $400.
In case the problem is simply one of filtering for the specific records I requested: I am completely amenable to receiving a wider assortment of data than that which I requested.
Cordially,
Phil Mocek
---
On July 24, 2013:
July 24, 2013
Dear Mr. Mocek:
This is in response to your recent public disclosure request below for Seattle Department of Transportation documents relating to SDOT's Automatic vehicle location database.
SDOT has heard back from the 3rd party vendor Zonar that maintains the records that you have requested.
At this time Zonar as provided an estimate of approximately $400 in time and labor to pull the data and records that you have requested. As previously stated SDOT would need a 10% deposit of this fee to have the vendor begin this process.
You may send a check to the following:
• Please return a copy of this statement/email with your check.
• Make check payable to: Seattle City Treasurer
• Our Tax ID Number: 916001275
Mail to:
Charice Pennie
Seattle Department of Transportation
---
On July 19, 2013:
July 19, 2013
Phil Mocek
requests@muckrock.com
SENT VIA EMAIL
Dear Mr. Mocek:
This is to acknowledge your public disclosure request dated July 10, 2013 below.
In speaking with staff in regards to your request, it has been determined that the records that SDOT maintains is not a complete dataset of all of our AVL data. Please note that SDOT has not installed AVL in all of our vehicles. It has only installed the technology in vehicles that are used for street sweeping or snow response and the latter vehicles are repurposed when there aren’t weather events. Our AVL system is outsourced and the vendor retains all of the data for a year. SDOT does collect some data in house for mapping and analysis. The data SDOT retains is on vehicles that are activated for snow and ice response or are part of the street sweeping program. We do not retain information on the snow and ice response vehicles outside of winter storm events and therefore, the data SDOT has in house is a subset of the vendor’s larger SDOT dataset. SDOT can provide you with an extract of everything on SDOT vehicles but the vendor would have to extract it from their database and would charge a fee to do so. If you are seeking the full dataset with all the vehicle data, then SDOT will need to contact the vendor and determine what records have been maintained and whether there is a fee for accessing and pulling these records. If there is a fee the requestor is responsible for payment and will need to provide a 10% deposit upfront before the vendor begins pulling this information. Once we have received this information from the vendor in regards to cost I will contact you via email to determine whether you would like to proceed.
Sincerely,
Charice Pennie
Public Disclosure Coordinator
SDOT Web page: http://www.cityofseattle.net/transportation
Blog: http://sdotblog.seattle.gov
Twitter: http://twitter.com/seattledot
Public Disclosure/Disclaimer Statement:
Consistent with the Public Records Act, Chapter 42.56 RCW, all records within the possession of the City may be subject to a public disclosure request and may be distributed or copied, barring certain exemptions. Records include and are not limited to sign-in sheets, contracts, emails, notes, correspondence, etc. Use of lists of individuals or directory information (including address, phone or E-mail) may not be used for commercial purposes.
July 10, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
---
On July 10, 2013:
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Phil Mocek
RE: my public records request of July 10, 213
Dear Sir or Madam:
I apologize for the auto-generated request for status update. Records show that you sent the responsive record on August 7. I've updated status on the MuckRock system to prevent recurrence of this.
Cordially,
Phil Mocek
From: MuckRock.com
August 22, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
This is a follow up to a previous request:
RE: my public records request of July 10, 213
Dear Sir or Madam:
I apologize for the auto-generated request for status update. Records show that you sent the responsive record on August 7. I've updated status on the MuckRock system to prevent recurrence of this.
Cordially,
Phil Mocek
---
On Aug. 22, 2013:
August 22, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
This is a follow up to a previous request:
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
---
On Aug. 7, 2013:
A cover letter granting the request and outlining any exempted materials, if any.
---
On Aug. 7, 2013:
A copy of documents responsive to the request.
---
On July 24, 2013:
RE: my public records request of July 10, 2013
Dear Sir or Madam:
These are public records. If a private entity is holding them at ransom, please deal with the situation and let me know how the public may gain access our records. I do not believe that the actual cost of copying an electronic database from one disk to another is $400.
In case the problem is simply one of filtering for the specific records I requested: I am completely amenable to receiving a wider assortment of data than that which I requested.
Cordially,
Phil Mocek
---
On July 24, 2013:
July 24, 2013
Dear Mr. Mocek:
This is in response to your recent public disclosure request below for Seattle Department of Transportation documents relating to SDOT's Automatic vehicle location database.
SDOT has heard back from the 3rd party vendor Zonar that maintains the records that you have requested.
At this time Zonar as provided an estimate of approximately $400 in time and labor to pull the data and records that you have requested. As previously stated SDOT would need a 10% deposit of this fee to have the vendor begin this process.
You may send a check to the following:
• Please return a copy of this statement/email with your check.
• Make check payable to: Seattle City Treasurer
• Our Tax ID Number: 916001275
Mail to:
Charice Pennie
Seattle Department of Transportation
---
On July 19, 2013:
July 19, 2013
Phil Mocek
requests@muckrock.com
SENT VIA EMAIL
Dear Mr. Mocek:
This is to acknowledge your public disclosure request dated July 10, 2013 below.
In speaking with staff in regards to your request, it has been determined that the records that SDOT maintains is not a complete dataset of all of our AVL data. Please note that SDOT has not installed AVL in all of our vehicles. It has only installed the technology in vehicles that are used for street sweeping or snow response and the latter vehicles are repurposed when there aren’t weather events. Our AVL system is outsourced and the vendor retains all of the data for a year. SDOT does collect some data in house for mapping and analysis. The data SDOT retains is on vehicles that are activated for snow and ice response or are part of the street sweeping program. We do not retain information on the snow and ice response vehicles outside of winter storm events and therefore, the data SDOT has in house is a subset of the vendor’s larger SDOT dataset. SDOT can provide you with an extract of everything on SDOT vehicles but the vendor would have to extract it from their database and would charge a fee to do so. If you are seeking the full dataset with all the vehicle data, then SDOT will need to contact the vendor and determine what records have been maintained and whether there is a fee for accessing and pulling these records. If there is a fee the requestor is responsible for payment and will need to provide a 10% deposit upfront before the vendor begins pulling this information. Once we have received this information from the vendor in regards to cost I will contact you via email to determine whether you would like to proceed.
Sincerely,
Charice Pennie
Public Disclosure Coordinator
SDOT Web page: http://www.cityofseattle.net/transportation
Blog: http://sdotblog.seattle.gov
Twitter: http://twitter.com/seattledot
Public Disclosure/Disclaimer Statement:
Consistent with the Public Records Act, Chapter 42.56 RCW, all records within the possession of the City may be subject to a public disclosure request and may be distributed or copied, barring certain exemptions. Records include and are not limited to sign-in sheets, contracts, emails, notes, correspondence, etc. Use of lists of individuals or directory information (including address, phone or E-mail) may not be used for commercial purposes.
July 10, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
---
On July 10, 2013:
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
---
On Aug. 22, 2013:
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on July 10, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
---
On Aug. 7, 2013:
A cover letter granting the request and outlining any exempted materials, if any.
---
On Aug. 7, 2013:
A copy of documents responsive to the request.
---
On July 24, 2013:
RE: my public records request of July 10, 2013
Dear Sir or Madam:
These are public records. If a private entity is holding them at ransom, please deal with the situation and let me know how the public may gain access our records. I do not believe that the actual cost of copying an electronic database from one disk to another is $400.
In case the problem is simply one of filtering for the specific records I requested: I am completely amenable to receiving a wider assortment of data than that which I requested.
Cordially,
Phil Mocek
---
On July 24, 2013:
July 24, 2013
Dear Mr. Mocek:
This is in response to your recent public disclosure request below for Seattle Department of Transportation documents relating to SDOT's Automatic vehicle location database.
SDOT has heard back from the 3rd party vendor Zonar that maintains the records that you have requested.
At this time Zonar as provided an estimate of approximately $400 in time and labor to pull the data and records that you have requested. As previously stated SDOT would need a 10% deposit of this fee to have the vendor begin this process.
You may send a check to the following:
• Please return a copy of this statement/email with your check.
• Make check payable to: Seattle City Treasurer
• Our Tax ID Number: 916001275
Mail to:
Charice Pennie
Seattle Department of Transportation
---
On July 19, 2013:
July 19, 2013
Phil Mocek
requests@muckrock.com
SENT VIA EMAIL
Dear Mr. Mocek:
This is to acknowledge your public disclosure request dated July 10, 2013 below.
In speaking with staff in regards to your request, it has been determined that the records that SDOT maintains is not a complete dataset of all of our AVL data. Please note that SDOT has not installed AVL in all of our vehicles. It has only installed the technology in vehicles that are used for street sweeping or snow response and the latter vehicles are repurposed when there aren’t weather events. Our AVL system is outsourced and the vendor retains all of the data for a year. SDOT does collect some data in house for mapping and analysis. The data SDOT retains is on vehicles that are activated for snow and ice response or are part of the street sweeping program. We do not retain information on the snow and ice response vehicles outside of winter storm events and therefore, the data SDOT has in house is a subset of the vendor’s larger SDOT dataset. SDOT can provide you with an extract of everything on SDOT vehicles but the vendor would have to extract it from their database and would charge a fee to do so. If you are seeking the full dataset with all the vehicle data, then SDOT will need to contact the vendor and determine what records have been maintained and whether there is a fee for accessing and pulling these records. If there is a fee the requestor is responsible for payment and will need to provide a 10% deposit upfront before the vendor begins pulling this information. Once we have received this information from the vendor in regards to cost I will contact you via email to determine whether you would like to proceed.
Sincerely,
Charice Pennie
Public Disclosure Coordinator
SDOT Web page: http://www.cityofseattle.net/transportation
Blog: http://sdotblog.seattle.gov
Twitter: http://twitter.com/seattledot
Public Disclosure/Disclaimer Statement:
Consistent with the Public Records Act, Chapter 42.56 RCW, all records within the possession of the City may be subject to a public disclosure request and may be distributed or copied, barring certain exemptions. Records include and are not limited to sign-in sheets, contracts, emails, notes, correspondence, etc. Use of lists of individuals or directory information (including address, phone or E-mail) may not be used for commercial purposes.
July 10, 2013
Department of Transportation
Seattle Department of Transportation
PO Box 34996
Seattle, WA 98124-4996
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
---
On July 10, 2013:
To Whom It May Concern:
Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:
Full and complete database of automatic vehicle location (AVL) data in its native electronic format, with related metadata, including database schema.
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
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