Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (San Francisco Police Department)

Dear Dave Maass:
Thank you for your interest in public records of the San Francisco Police Department ("SFPD").
The San Francisco Police Department ("SFPD") received your request, dated December 13, 2018 and given the reference number P006335-121318 for tracking purposes.

Record(s) Requested: To Whom It May Concern:Pursuant to the California Public Records Act, I hereby request the following records:Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.2. Training policies, requirements, and materials for automatic license plate reader system operators.3. Databases used to compare data obtained by the automatic license plate reader system.4. Policies related to the retention and security of captured ALPR data, including those regarding:- the length of time after capture that data may be preserved- exceptions to general data preservation policies- internal data security and access- data destruction5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing: - the manner in which another agency may request data- the circumstances under which captured data may be shared, and- the responsibilities of the recipient agency in regards to data retention and use. - access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.Please also provide the number of requests made by outside agencies, if applicable.6. Policies related to the sale of data or the sharing of data with non-law enforcement actors. - If applicable, please provide all agreements between this agency and non-law enforcement actors.7. Policies regarding oversight of automatic license plate reader system use.8. Audit Reports9. Policies related to maintenance and calibration.Please also provide maintenance and calibration schedules and records for the system on file.10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filed electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.Sincerely,Dave MaassUpload documents directly: https://www.muckrock.com/accounts/agency_login/san-francisco-police-department-367/automated-license-plate-reader-alpr-adoption-use-and-data-retention-policies-san-francisco-police-department-65970/?uuid-login=af928b79-e894-4069-be84-ca4d69f4e4e7#agency-reply
Your request is being forwarded to the appropriate department(s) for processing and you will be notified once the request is complete.

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December 24, 2018
Via email requests@muckrock.com
Dave Maass
MuckRock News, DEPT MR 65970 411A Highland Ave
Somerville, MA 02144
RE: Public Records Request, dated December 13, 2018, Reference # P006335-121318
Dear Dave Maass:
The San Francisco Police Department (SFPD) received your Public Records Act request, dated December 13, 2018, on December 24, 2018.
You requested, "
To Whom It May Concern:"
Pursuant to the California Public Records Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Dave Maass

Although SFPD has 10 calendar days to respond to your request, we are invoking an additional 14 day extension of time to respond to your request pursuant to Government Code section 6253(c) because of the need to search, collect, review, and consult with another department. Once it has been determined whether or not the information you request is responsive and subject to disclosure we will advise you as soon practicable but no later than .
If you have any questions, please contact me at 415-837-7395.
Thank you for your attention.
Sincerely,
Michael Andraychak
Media Relations

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January 25, 2019 Via email requests@muckrock.com
Dave Maass
MuckRock News, DEPT MR 65970 411A Highland Ave
Somerville, MA 02144
RE: Public Records Request, dated December 13, 2018, Reference # P006335-121318
Dear Dave Maass:
The San Francisco Police Department (SFPD) received your Public Records Act request, dated December 13, 2018, on January 25, 2019.
You requested, " To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition. We have determined that there are no responsive documents.
2. Training policies, requirements, and materials for automatic license plate reader system operators. Relevant Department policies have been scanned and uploaded to the GovQA portal.

3. Databases used to compare data obtained by the automatic license plate reader system.
We have determined that there are no responsive records.  All data is sent to NCRIC.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
All data is sent to NCRIC and not maintained by SFPD.
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable. The MOU between NCRIC and SFPD has been scanned and uploaded to the GovQA portal.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
All data is sent to NCRIC.  See MOU between SFPD and NCRIC. 7. Policies regarding oversight of automatic license plate reader system use. Relevant Department policies have been scanned and uploaded to the GovQA portal.

8. Audit Reports All data is sent to NCRIC.  SFPD does not maintain data and does not conduct audits or possess audit reports.
9. Policies related to maintenance and calibration. We have determined that there are no responsive documents.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency. Relevant policies have been scanned and uploaded to the GovQA portal.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

Responsive records are available.
If you have any questions, please contact Michael Andraychak at 415-837-7395.
Thank you for your attention.
Sincerely,
Sergeant Michael Andraychak
Officer in Charge
Media Relations