|Multi Request||2018 Vigilant Data Sharing Information|
|Submitted||Feb. 15, 2018|
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To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following documents:
1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
An example of this record may be found at this link:
A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:
Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.
We further request the following records
The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.
An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html
The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:
Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Feb. 15, 2018. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
You state your original request was submitted in February 15, 2018. We have no record of that original request. After research it appears you submitted multiple “follow up” requests to various email addresses on November 26, December 8, and December 11 2018. Several of those requests went to Mark Buchholz, who is the director of the Willamette Valley Communication (911) Center and not responsible for public records requests. This request and several others had been submitted to Mr. Buchholz’ email were either not received or blocked the City’s spam filter. To prevent this from happening in the future, please do not send requests via email, rather submit any future requests either via mail to:
Public Records Request
Salem Police Department
555 Liberty Street SE (Room 130)
Salem, OR 97301-3513
Or fax your requests to (503) 588-6329.
By utilizing mail or fax your future requests will be logged by records staff and handled on a first in, first out manner with all other public records requests.
I have attached an acknowledgement of receipt of your request. At this time, some research is required to determine if we are custodian of the records you are seeking and if a fee will be required. We will provide an update to address both issues no later than December 30, 2018.
Kevin M. Hayden
Records Operations Manager
Salem Police Department
[City Of Salem]
A copy of documents responsive to the request.