|Multi Request||Email system documentation|
|Submitted||June 19, 2018|
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To Whom It May Concern:
Pursuant to the Rhode Island Access to Public Records Act, I hereby request the following records:
Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
July 6, 2018
Dear Ms. Best:
I am responding to your Access to Public Records Act (APRA) request of June 21, 2018 in which you request "Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system." (see the email below in its entirety). Please be advised, the Department of Corrections is not in possession of the information that relates to your request. The department's email system is part of a broader statewide system which is administered and maintained by the State of Rhode Island Division of Information Technology. Your request should be directed to this agency. Their address is: State of Rhode Island Division of Information Technology, One Capitol Hill, Providence. Rhode Island, 02908. The agency's email address is www.doit.ri.gov<http://www.doit.ri.gov>.
In accordance with Rhode Island General Laws §38-2-8, if you are dissatisfied with this response, you are entitled to file a complaint with the Department of the Attorney General, 150 South Main Street, Providence, RI, 02903, or the Rhode Island Superior Court of Providence County. Additional information concerning the Access to Public Records Act is available through the Attorney General's website at www.riag.ri.gov.
s/s Kathleen Kelly
Chief Legal Counsel
Rhode Island Department of Corrections