2013 payout records (Rhode Island Department of Administration)

Shawn Musgrave filed this request with the Department of Administration of Rhode Island.
Est. Completion None
Status
Partially Completed

Communications

From: Shawn Musgrave

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I hereby request the following records:

A spreadsheet, database or other summary of all employees who received payout upon leaving the agency in 2013, as well as what those payouts were.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Shawn Musgrave

From: Karen Scott

Thank you for your e-mail. I will be out of the office on extended family leave beginning Thursday, April 3, 2014 and returning on Monday, September 8, 20142. If you need information regarding the Transportation Planning Program, please contact Linsey Callaghan at 222-6479. If you need information regarding the Planning Challenge Grant Program, please contact Chelsea Siefert at 222-4721. Please direct all other inquires to Jared Rhodes at 222-5772. Thank you.

>>> Shawn Musgrave <requests@muckrock.com> 06/09/14 10:25 >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I hereby request the following records:

A spreadsheet, database or other summary of all employees who received payout upon leaving the agency in 2013, as well as what those payouts were.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly addressed (i.e., with the requester's name rather than MuckRock News) requests might be returned by the USPS as undeliverable.

From: Peter Dennehy

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally privileged
information from the office of the State of Rhode Island, Department of
Administration, Division of Legal Services. It is intended only for the use of
the named addressee(s). If you are not the intended recipient, you are hereby
notified that any disclosure, copying, distribution or use of the contents of
this e-mailed information is strictly prohibited and unauthorized. If you
receive this e-mail in error, please immediately notify the sender by e-mail
or telephone and permanently delete all copies of this e-mail and any
attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014 10:25 AM >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

Shawn, Before I can respond on behalf of RI executive agencies, I need to talk with you. Please call me at 401-222-3417. thanks, Peter


To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I hereby request the following records:

A spreadsheet, database or other summary of all employees who received payout upon leaving the agency in 2013, as well as what those payouts were.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly addressed (i.e., with the requester's name rather than MuckRock News) requests might be returned by the USPS as undeliverable.

From: Peter Dennehy

Dear Shawn Musgrave,
On June 9, 2014 you sent an email to the State Controller and to the
State Budget Office within the RI Department of Administration, in which
you stated: “….. I hereby request the following records: A
spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.”
On that same day, you emailed a similar request to the RI Department of
Business Regulation and to the RI Department of Transportation.
Your request was submitted pursuant to the Access to Public Records Act
contained in RIGL section 38-2-1 et seq. (the “Act”), and I have been
asked to respond to your requests on behalf of all Department of
Administration (“Department”), and the RI Department of Business
Regulation and the RI Department of Transportation.
To assist you with your requests, I sent you an email on June 11,
2014, in which I stated: Shawn, Before I can respond on behalf of RI
executive agencies, I need to talk with you. Please call me at
401-222-3417. Thanks, Peter Having not received a reply, I now send
you a formal response to your several requests.
In response to a request for records, an agency such as the Department
is required to make available for public disclosure those records that
are responsive to a request, are in the possession of the agency and are
not otherwise exempted from disclosure by the Act. Moreover, the Act
states in section 38-2-3 (h) as follows: Nothing in this section shall
be construed as requiring a public body to reorganize, consolidate, or
compile data not maintained by the public body in the form requested at
the time the request to inspect the public records was made except to
the extent that such records are in an electronic format and the public
body would not be unduly burdened in providing such data.
The RI Department of Administration does not maintain a record showing
all employees who received payout upon leaving state service in 2013, as
well as what those payouts were. Based on the information I have
received, the Department of Business Regulation and the Department of
Transportation do not maintain such a record.
The Department’s Office of Accounts and Controls electronically
maintains a file which sets forth the gross salary of state employees.
However, this file does not set forth the names of employees who
“received payout upon leaving state service in 2013, as well as what
those payouts were”. Any such information would have to be manually
retrieved from various databases. Given that approximately 400
state employees annually retire from state service each year and that
many other employees leave for other reasons, manually attempting to
consolidate the information you seek would be unduly burdensome.
While we do not possess or maintain the record that you seek, you may
wish review the information contained in the State Transparency Portal.
The Portal may be accessed at www.transparency.ri.gov/
Yours truly, Peter Dennehy



Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
State Controller
State Controller
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12043
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

From: Shawn Musgrave

Mr. Dennehy -

Apologies for the late response -- thank you for following up.

My communications with a number of departments – including the Department of Transportation and the Department of Business Regulation, as you cite – have referred my inquiry to the Department of Administration for this information. Meanwhile, a number of smaller departments have been able to fulfill this request. Please confirm that the Department of Administration does not maintain a database from which the information I have requested might be drawn. As I understand, such payout data is a standard component of financial accounting.

Best,
Shawn

From: Peter Dennehy

Shawn, please send me an example of a response received from a smaller
agency. According to DOA records, there are in excess of 400
employees who might meet the criteria you set forth. Calculating such
amounts would be labor intensive. Moreover, the "payout" for
retirees differs from the payout for employees who did not retire.
Peter




Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/24/2014
7:40 PM >>>

June 24, 2014
Department of Administration
Division of Legal Services, Public Records Officer
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

This is a follow up to a previous request:

Mr. Dennehy -

Apologies for the late response -- thank you for following up.

My communications with a number of departments – including the
Department of Transportation and the Department of Business Regulation,
as you cite – have referred my inquiry to the Department of
Administration for this information. Meanwhile, a number of smaller
departments have been able to fulfill this request. Please confirm that
the Department of Administration does not maintain a database from which
the information I have requested might be drawn. As I understand, such
payout data is a standard component of financial accounting.

Best,
Shawn

---

On June 23, 2014:

Dear Shawn Musgrave,
On June 9, 2014 you sent an email to the State Controller and to the
State Budget Office within the RI Department of Administration, in
which
you stated: “….. I hereby request the following records: A
spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.”
On that same day, you emailed a similar request to the RI Department
of
Business Regulation and to the RI Department of Transportation.
Your request was submitted pursuant to the Access to Public Records
Act
contained in RIGL section 38-2-1 et seq. (the “Act”), and I have been
asked to respond to your requests on behalf of all Department of
Administration (“Department”), and the RI Department of Business
Regulation and the RI Department of Transportation.
To assist you with your requests, I sent you an email on June 11,
2014, in which I stated: Shawn, Before I can respond on behalf of
RI
executive agencies, I need to talk with you. Please call me at
401-222-3417. Thanks, Peter Having not received a reply, I now
send
you a formal response to your several requests.
In response to a request for records, an agency such as the Department
is required to make available for public disclosure those records that
are responsive to a request, are in the possession of the agency and
are
not otherwise exempted from disclosure by the Act. Moreover, the Act
states in section 38-2-3 (h) as follows: Nothing in this section
shall
be construed as requiring a public body to reorganize, consolidate, or
compile data not maintained by the public body in the form requested
at
the time the request to inspect the public records was made except to
the extent that such records are in an electronic format and the
public
body would not be unduly burdened in providing such data.
The RI Department of Administration does not maintain a record showing
all employees who received payout upon leaving state service in 2013,
as
well as what those payouts were. Based on the information I have
received, the Department of Business Regulation and the Department of
Transportation do not maintain such a record.
The Department’s Office of Accounts and Controls electronically
maintains a file which sets forth the gross salary of state employees.

However, this file does not set forth the names of employees who
“received payout upon leaving state service in 2013, as well as what
those payouts were”. Any such information would have to be manually
retrieved from various databases. Given that approximately 400
state employees annually retire from state service each year and that
many other employees leave for other reasons, manually attempting to
consolidate the information you seek would be unduly burdensome.
While we do not possess or maintain the record that you seek, you may
wish review the information contained in the State Transparency Portal.

The Portal may be accessed at www.transparency.ri.gov/
Yours truly, Peter Dennehy

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department
of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you
are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
State Controller
State Controller
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be
made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.
I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12043
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 11, 2014:

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

Shawn, Before I can respond on behalf of RI executive agencies, I need
to talk with you. Please call me at 401-222-3417. thanks, Peter

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 9, 2014:

Thank you for your e-mail. I will be out of the office on extended
family leave beginning Thursday, April 3, 2014 and returning on Monday,
September 8, 20142. If you need information regarding the
Transportation Planning Program, please contact Linsey Callaghan at
222-6479. If you need information regarding the Planning Challenge
Grant Program, please contact Chelsea Siefert at 222-4721. Please
direct all other inquires to Jared Rhodes at 222-5772. Thank you.

>>> Shawn Musgrave <requests@muckrock.com> 06/09/14
10:25 >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 9, 2014:

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

From: Shawn Musgrave

Mr. Dennehy -

I've attached two -- the Excel spreadsheet is from the General Assembly, and the PDF spreadsheet is from RIPTA.

-Shawn

From: Shawn Musgrave

Mr. Dennehy -

Any update on this request?

-Shawn

From: Shawn Musgrave

Mr. Dennehy -

Checking on this request again. Please let me know if additional clarification is required.

-Shawn

From: Peter Dennehy

Dear Shawn,

In response to the two spreadsheets you sent on June 25, the
Department of Administration does not prescribe administrative
practices of the Rhode Island General Assembly, a separate branch of
state government. Nor does the Department of Administration prescribe
the administrative practices of the Rhode Island Public Transit
Authority, which is subject to a board consisting of eight statutory
members.

To reiterate my response dated June 23, the Department does not possess
or maintain documents in the form that you sought in your request dated
June 9, 2014. I responded to this request via email on June 23, 2014.


To help you obtain a better understanding of severance payouts that
were made on behalf of state employees during the 2013 calendar year,
the Department prepared a one page chart, which is enclosed within.
Although the enclosed chart contains a summary of the severance payouts
that were made each pay period for state employees in calendar year
2013, it does not include the names of the employees to whom the
payments were made.

As indicated in the chart, for the approximately 14, 000 state
employees, nine hundred and twenty (920) were paid severance
payments in 2013. The severance payments were made were in
accordance with the provisions of RI law. These payments included, but
were not limited to, certain unused vacation hours and certain
unused sick hours.

I will be out of the office for most days through July 27. If you have
any questions, I will get back to you during the week of July 28.
Peter Dennehy



Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/25/2014
9:26 AM >>>

June 25, 2014
Department of Administration
Division of Legal Services, Public Records Officer
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

This is a follow up to a previous request:

Mr. Dennehy -

I've attached two -- the Excel spreadsheet is from the General
Assembly, and the PDF spreadsheet is from RIPTA.

-Shawn

---

On June 25, 2014:

Shawn, please send me an example of a response received from a
smaller
agency. According to DOA records, there are in excess of 400
employees who might meet the criteria you set forth. Calculating
such
amounts would be labor intensive. Moreover, the "payout" for
retirees differs from the payout for employees who did not retire.
Peter

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department
of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you
are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/24/2014
7:40 PM >>>

June 24, 2014
Department of Administration
Division of Legal Services, Public Records Officer
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

This is a follow up to a previous request:

Mr. Dennehy -

Apologies for the late response -- thank you for following up.

My communications with a number of departments – including the
Department of Transportation and the Department of Business
Regulation,
as you cite – have referred my inquiry to the Department of
Administration for this information. Meanwhile, a number of smaller
departments have been able to fulfill this request. Please confirm
that
the Department of Administration does not maintain a database from
which
the information I have requested might be drawn. As I understand, such
payout data is a standard component of financial accounting.

Best,
Shawn

---

On June 23, 2014:

Dear Shawn Musgrave,
On June 9, 2014 you sent an email to the State Controller and to the
State Budget Office within the RI Department of Administration, in
which
you stated: “….. I hereby request the following records: A
spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.”
On that same day, you emailed a similar request to the RI Department
of
Business Regulation and to the RI Department of Transportation.
Your request was submitted pursuant to the Access to Public Records
Act
contained in RIGL section 38-2-1 et seq. (the “Act”), and I have been
asked to respond to your requests on behalf of all Department of
Administration (“Department”), and the RI Department of Business
Regulation and the RI Department of Transportation.
To assist you with your requests, I sent you an email on June 11,
2014, in which I stated: Shawn, Before I can respond on behalf of
RI
executive agencies, I need to talk with you. Please call me at
401-222-3417. Thanks, Peter Having not received a reply, I now
send
you a formal response to your several requests.
In response to a request for records, an agency such as the Department
is required to make available for public disclosure those records that
are responsive to a request, are in the possession of the agency and
are
not otherwise exempted from disclosure by the Act. Moreover, the Act
states in section 38-2-3 (h) as follows: Nothing in this section
shall
be construed as requiring a public body to reorganize, consolidate, or
compile data not maintained by the public body in the form requested
at
the time the request to inspect the public records was made except to
the extent that such records are in an electronic format and the
public
body would not be unduly burdened in providing such data.
The RI Department of Administration does not maintain a record showing
all employees who received payout upon leaving state service in 2013,
as
well as what those payouts were. Based on the information I have
received, the Department of Business Regulation and the Department of
Transportation do not maintain such a record.
The Department’s Office of Accounts and Controls electronically
maintains a file which sets forth the gross salary of state employees.

However, this file does not set forth the names of employees who
“received payout upon leaving state service in 2013, as well as what
those payouts were”. Any such information would have to be manually
retrieved from various databases. Given that approximately 400
state employees annually retire from state service each year and that
many other employees leave for other reasons, manually attempting to
consolidate the information you seek would be unduly burdensome.
While we do not possess or maintain the record that you seek, you may
wish review the information contained in the State Transparency
Portal.

The Portal may be accessed at www.transparency.ri.gov/
Yours truly, Peter Dennehy

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department
of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you
are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
State Controller
State Controller
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be
made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.
I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12043
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 11, 2014:

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department
of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you
are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

Shawn, Before I can respond on behalf of RI executive agencies, I need
to talk with you. Please call me at 401-222-3417. thanks, Peter

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be
made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.
I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 9, 2014:

Thank you for your e-mail. I will be out of the office on extended
family leave beginning Thursday, April 3, 2014 and returning on
Monday,
September 8, 20142. If you need information regarding the
Transportation Planning Program, please contact Linsey Callaghan at
222-6479. If you need information regarding the Planning Challenge
Grant Program, please contact Chelsea Siefert at 222-4721. Please
direct all other inquires to Jared Rhodes at 222-5772. Thank you.

>>> Shawn Musgrave <requests@muckrock.com> 06/09/14
10:25 >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be
made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.
I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 9, 2014:

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be
made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.
I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 24, 2014:

Mr. Dennehy -

Apologies for the late response -- thank you for following up.

My communications with a number of departments – including the
Department of Transportation and the Department of Business Regulation,
as you cite – have referred my inquiry to the Department of
Administration for this information. Meanwhile, a number of smaller
departments have been able to fulfill this request. Please confirm that
the Department of Administration does not maintain a database from which
the information I have requested might be drawn. As I understand, such
payout data is a standard component of financial accounting.

Best,
Shawn

---

On June 23, 2014:

Dear Shawn Musgrave,
On June 9, 2014 you sent an email to the State Controller and to the
State Budget Office within the RI Department of Administration, in
which
you stated: “….. I hereby request the following records: A
spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.”
On that same day, you emailed a similar request to the RI Department
of
Business Regulation and to the RI Department of Transportation.
Your request was submitted pursuant to the Access to Public Records
Act
contained in RIGL section 38-2-1 et seq. (the “Act”), and I have been
asked to respond to your requests on behalf of all Department of
Administration (“Department”), and the RI Department of Business
Regulation and the RI Department of Transportation.
To assist you with your requests, I sent you an email on June 11,
2014, in which I stated: Shawn, Before I can respond on behalf of
RI
executive agencies, I need to talk with you. Please call me at
401-222-3417. Thanks, Peter Having not received a reply, I now
send
you a formal response to your several requests.
In response to a request for records, an agency such as the Department
is required to make available for public disclosure those records that
are responsive to a request, are in the possession of the agency and
are
not otherwise exempted from disclosure by the Act. Moreover, the Act
states in section 38-2-3 (h) as follows: Nothing in this section
shall
be construed as requiring a public body to reorganize, consolidate, or
compile data not maintained by the public body in the form requested
at
the time the request to inspect the public records was made except to
the extent that such records are in an electronic format and the
public
body would not be unduly burdened in providing such data.
The RI Department of Administration does not maintain a record showing
all employees who received payout upon leaving state service in 2013,
as
well as what those payouts were. Based on the information I have
received, the Department of Business Regulation and the Department of
Transportation do not maintain such a record.
The Department’s Office of Accounts and Controls electronically
maintains a file which sets forth the gross salary of state employees.

However, this file does not set forth the names of employees who
“received payout upon leaving state service in 2013, as well as what
those payouts were”. Any such information would have to be manually
retrieved from various databases. Given that approximately 400
state employees annually retire from state service each year and that
many other employees leave for other reasons, manually attempting to
consolidate the information you seek would be unduly burdensome.
While we do not possess or maintain the record that you seek, you may
wish review the information contained in the State Transparency Portal.

The Portal may be accessed at www.transparency.ri.gov/
Yours truly, Peter Dennehy

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department
of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you
are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
State Controller
State Controller
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be
made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.
I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12043
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 11, 2014:

Peter N. Dennehy
Deputy Chief Legal Counsel
Division of Legal Services
Department of Administration
TEL: 222-3417
FAX: 222-8244

This e-mail and any attachments contain confidential and/or legally
privileged
information from the office of the State of Rhode Island, Department of

Administration, Division of Legal Services. It is intended only for
the use of
the named addressee(s). If you are not the intended recipient, you are
hereby
notified that any disclosure, copying, distribution or use of the
contents of
this e-mailed information is strictly prohibited and unauthorized. If
you
receive this e-mail in error, please immediately notify the sender by
e-mail
or telephone and permanently delete all copies of this e-mail and any

attachments.
>>> Shawn Musgrave <requests@muckrock.com> 6/9/2014
10:25 AM >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

Shawn, Before I can respond on behalf of RI executive agencies, I need
to talk with you. Please call me at 401-222-3417. thanks, Peter

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 9, 2014:

Thank you for your e-mail. I will be out of the office on extended
family leave beginning Thursday, April 3, 2014 and returning on Monday,
September 8, 20142. If you need information regarding the
Transportation Planning Program, please contact Linsey Callaghan at
222-6479. If you need information regarding the Planning Challenge
Grant Program, please contact Chelsea Siefert at 222-4721. Please
direct all other inquires to Jared Rhodes at 222-5772. Thank you.

>>> Shawn Musgrave <requests@muckrock.com> 06/09/14
10:25 >>>

June 9, 2014
Rhode Island Department of Administration
Division of Legal Services
Department of Administration
One Capitol Hill
Providence, Rhode Island 02908

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

---

On June 9, 2014:

To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I
hereby request the following records:

A spreadsheet, database or other summary of all employees who received
payout upon leaving the agency in 2013, as well as what those payouts
were.

I also request that, if appropriate, fees be waived as I believe this
request is in the public interest. The requested documents will be made
available to the general public free of charge as part of the public
information service at MuckRock.com, processed by a representative of
the news media/press and is made in the process of news gathering and
not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you
would inform me of the total charges in advance of fulfilling my
request. I would prefer the request filled electronically, by e-mail
attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10
business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 12033
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly
addressed (i.e., with the requester's name rather than MuckRock News)
requests might be returned by the USPS as undeliverable.

Files