CLEAR, Prior Lake
| Submitted | Nov. 11, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:
I am hereby requesting the following records related to the Thompson Reuters service "CLEAR for law enforcement":
* Any contracts, purchase, orders, invoices, and receipts related to the CLEAR for law enforcement.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of CLEAR for law enforcement. This includes A) any notes taken during meetings that discussed the use of CLEAR for law enforcement, B) any explanations (whether internally or externally generated) of how CLEAR for law enforcement work, and C) any other document that has been used to help explain the use of CLEAR for law enforcement to any party, including internal documentation, public relations materials, and executive summaries.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Thompson Reuters.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the program CLEAR for law enforcement as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the program CLEAR for law enforcement.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for BuzzFeed News. Therefore, I request that all fees are waived in the processing of this request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
From:
Good afternoon,
Please complete the attached data request and return it to police@cityofpriorlake.com<mailto:police@cityofpriorlake.com>
Once we have this, we will look at your request.
Thank you,
Jennifer Bisek
Police Records Supervisor | City of Prior Lake<http://www.cityofpriorlake.com/> | 4649 Dakota Street SE | Prior Lake, MN 55372
Main: 952.440.3555 | Direct: 952.447.9860
From: Muckrock Staff
Thank you for your response. Please see the attached documents.
From: Police Department
Good morning,
We have received your data request.
Can you please be more specific on the timeframe for the information you are looking for? For instance, are you looking for information from the last six months or the last year.
Jennifer Bisek
Police Records Supervisor | City of Prior Lake<http://www.cityofpriorlake.com/> | 4649 Dakota Street SE | Prior Lake, MN 55372
Main: 952.440.3555 | Direct: 952.447.9860
From: Caroline Haskins
Hi! Would it be possible to begin the timeframe on January 1, 2016?
From: Police Department
Ms. Haskins,
The Prior Lake Police Department received your data request on November 14, 2019. We have been able to gather some of the documents you requested but others will take a significant amount of time to gather and review for relevance. Therefore, we have provided (attached) the documents we have gathered. The cost of the data provided is $24.75; please direct a check payable to the City of Prior Lake. The City of Prior Lake charges for electronic or hard copies of records.
Based on the description of the data you are seeking, you would not be considered the subject of the data. Therefore, the City is not required to meet the 10-business day turnaround. However, we endeavor to respond to your request in a reasonable and timely fashion and as workloads and staffing levels allow.
The remainder of the data will require an email search that we estimate will take at least 5 hours to complete which will cost between $250 and $500 dollars. Pursuant to the City's Data Practices Policy, the City will require a deposit of $250 prior to gathering this additional data. While the City understands this data will not be used commercially that does not exempt the request from the City's policies. The costs for a data request represents the cost incurred by the City in staff time, costs that the City believes should be borne by the requestor and not by the City's residents. Therefore the City will not waive the costs. As soon as the City receives the $250 payment, we will proceed with gathering the additional data.
The following is the data provided in a file format that currently exists. We may, at our discretion, change the file format.
* Any contracts, purchase, orders, invoices, and receipts related to the CLEAR for law enforcement. Attached.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of CLEAR for law enforcement. This includes A) any notes taken during meetings that discussed the use of CLEAR for law enforcement, B) any explanations (whether internally or externally generated) of how CLEAR for law enforcement work, and C) any other document that has been used to help explain the use of CLEAR for law enforcement to any party, including internal documentation, public relations materials, and executive summaries. No data. Additional data may be located during the additional searches mentioned below.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Thompson Reuters. No data. Additional data may be located during the additional searches mentioned below.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the program CLEAR for law enforcement as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies. No data. Additional data may be located during the additional searches mentioned below.
* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the program CLEAR for law enforcement. Will require additional searches subject to payment of the $250 deposit.
Jennifer Bisek
Police Records Supervisor | City of Prior Lake<http://www.cityofpriorlake.com/> | 4649 Dakota Street SE | Prior Lake, MN 55372
Main: 952.440.3555 | Direct: 952.447.9860
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