Pennsylvania Change Requests 2.0
| Tracking # |
24-RTKL-046 2773389 24-RTKL-046 |
| Submitted | Jan. 26, 2024 |
| Due | Feb. 22, 2024 |
| Est. Completion | May 3, 2024 |
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Communications
From: Samantha Liss
To Whom It May Concern:
Pursuant to the Pennsylvania Right to Know Act, I hereby request the following records:
Copies of all materials, documents and communications related to the following change requests identified by their "CR number" and corresponding "CR Title" listed below.
Materials may include but are not limited to: emails, cost estimates, invoices and any documents used to evaluate, assess and determine the impact of the change request.
Copies of any documents and materials showing whether the change requests were accepted, rejected or deferred.
2122622: Modify FM logic so that OTI's can be issued to the correct budget & individual for the correct corresponding time
2885546: CHIP Enrollment first - Run PEBTF and HMS exchanges concurrently only AFTER CHIP MCO coverage has started
2888368: Always Align CHIP eligibility and enrollment dates systematically
2650967: LTC - Medical Expenses coded 12, 17, and 07 to calculate eligibility and show on all notices as deductions to the COC
2778157: T-MSIS: Updated Logic for ELG00012 Record Segment
2952981: CHIP 39-day denial/termination removal
1720881: Correct Expedited SNAP auto case comment logic
1932241: System incorrectly rolling up SNAP notices in certain scenarios
2100267: WLD: Union Requested to Place Assignment Search in a more prominent position
2100299: WLD: Union Requested to Have a field for appointment date and time for face-to-face and telephone interviews.
2162831: Union: Allow any worker to clear alerts/notifications regardless of what county/caseworker it is assigned to
2435804: TPL - Create TPL purge logic in eCIS to match the TPL purge that runs in CIS Quarterly
2613076: T-MSIS: Eligibility Change Reason
2635439: End of PHE -Automatically send an AVS request at renewal scheduling for the aged/blind/disabled MA categories subject to AVS
2646277: Include 'N' member heads of household in weekly CIS/PROMISe Recipient Base Extract file (pro10w01.dat)
2668598: Additional Waiver ID and Waiver Type Logic for T-MSIS Eligibility File
2691753: CHIP IT Transition MCO Transfer
2691771: CHIP IT Centre county coverage
2692094: DGS - Correspondence - Add "SAR", "Automated Renewal", "CIS", "LIHEAP" or "L/IN" Identifiers, as Applicable, on Return Address of Correspondence
2707197: T-MSIS: Update Dual Eligible Check in the ELG00003 Record Segment
2712791: CHIP IT - "Consent to move to MA" field must default to Yes
2712956: T-MSIS Eligibility File: Update Logic to Accommodate Multiple Race Code Selection
2728307: Transform CDE-MCO-TYPE values to 'K' for CHIP recipients on pro18wcare.dat file and P54/P58/P60 real-time responses
2748299: T-MSIS: Update to ELG156 Logic
2757706: End of Continuous Coverage - Do not allow benefit reductions during the unwinding period for COVID maintained population until renewal
2759225: Maintaining CHIP 12 month renewal date
2760215: CHIP application start date
2773377: COMPASS - Update Managed Care Organization Page
2773389: CHIP budgets need to align eligibility and enrollment date
2789453: COMPASS - Remove check box on MCA registration screen and build validation that doesn't allow users to enter an email address
2789824: eCIS - Client Notices - Notices for CHIP NCE Segments
2854663: CHIP MCO expansion - HPP
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Samantha Liss
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Pennsylvania Right to Know Act request, copied below, and originally submitted on Jan. 26, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Human Services
Good morning,
Attached is the PA Department of Human Services' interim response to your Right-To-Know Law request.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Department of Human Services
Good morning,
Please see the attached interim response letter from the Department of Human Services (department). As stated in the letter, the department will require additional time beyond 30 days, or until April 4, 2024, within which to provide a final response to your request.
Please send an email to me at ra-dpwrtkl@pa.gov<mailto:ra-dpwrtkl@pa.gov> stating whether you agree to the additional extension of time for the department to respond to your request.
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Samantha Liss
What is triggering an additional 30 days?
March 4 was the initial deadline that your agency provided to me in response to my request seeking more information on change orders
From: Department of Human Services
Good morning,
The reasons for the additional extension are set forth in the attached letter. Also, your request includes emails and communications, of which there could be a significant number. Once responsive emails/documents are identified, they must then be reviewed to determine whether they are "public records" for purposes of the RTKL and whether redaction is needed to protect certain information that is not subject to access under the RTKL. Due to staffing limitations and the department's RTKL request workload, the department requires the additional time to complete the review.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Samantha Liss
Andrea,
During our phone conversation today, you indicated that you could provide a sample of records related to a specific change request. We agreed that I would provide that change request number to you by end of day.
Below you will find the specific change request number and the corresponding title for which I would like a sample of records by the end of next week, Friday, March 1.
We also discussed maintaining the current records request for the entire list of 2023 change requests, while prioritizing those related to CHIP and releasing CHIP change requests and related material ahead of the larger batch.
2888368 Always Align CHIP eligibility and enrollment dates systematically
From: Department of Human Services
Good morning,
During the conference call that was held on Friday, February 23 to discuss Right-To-Know Law request number 24-RTKL-046 (copy attached), you had asked that our conversation be memorialized in writing and provided to you by today. Following are the key takeaways from the call:
* By end of day 2/23/24, the requester will select one change request regarding the CHIP IT transition for the department to provide a sampling of the records that were requested (i.e. copies of all materials, documents and communications related to the change request; materials may include but are not limited to: emails, cost estimates, invoices and any documents used to evaluate, assess and determine the impact of the change request; copies of any documents and materials showing whether the change requests were accepted, rejected or deferred) and to which access is granted.
* By end of day 3/1/24*, the department will provide the sampling of records to which access is granted for the change request regarding CHIP IT transition selected by the requester on 2/23/24.
* By end of day 3/18/24*, the department will provide the requested records (i.e. copies of all materials, documents and communications related to the change request; materials may include but are not limited to: emails, cost estimates, invoices and any documents used to evaluate, assess and determine the impact of the change request; copies of any documents and materials showing whether the change requests were accepted, rejected or deferred) to which access is granted for the following change requests regarding the CHIP IT transition:
* 2952981: CHIP 39-day denial/termination removal
* 2691753: CHIP IT Transition MCO Transfer
* 2691771: CHIP IT Centre county coverage
* 2712791: CHIP IT - "Consent to move to MA" field must default to Yes
* 2728307: Transform CDE-MCO-TYPE values to 'K' for CHIP recipients on pro18wcare.dat file and P54/P58/P60 real-time responses
* 2760215: CHIP application start date
* 2773389: CHIP budgets need to align eligibility and enrollment date
* After the requested records to which access is granted for the change requests regarding the CHIP IT transition have been provided to the requester, the department will search for, gather, and review responsive records for the remaining change requests listed in the RTKL request. If upon review of the initial batch of records the requester wishes to narrow the request, the department asks that the requester inform us so that we can respond accordingly.
* The department will provide to the requester an explanation of why information housed in the "Team Foundation Server" (TFS), which is the system that tracks change requests, cannot be exported/extracted.
*These dates are contingent upon the number of responsive records and staff availability to search for, gather, and review responsive records. Additional time may be necessary.
Attached is a revised interim response letter requesting additional time beyond 30 days, or until April 4, 2024, within which to provide a final response to your request. To allow time to complete the tasks that were agreed upon during our conference call, please reply to this email stating that you agree to the additional extension of time for the department to respond to your request.
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Department of Human Services
Good morning,
You selected "2888368 Always Align CHIP eligibility and enrollment dates systematically" as the change request for which you would like a sample of records. However, this change request was not one of those that the department identified as dealing with the CHIP IT transition. Those change requests are as follows:
* 2952981 CHIP 39-day denial/termination removal
* 2691753 CHIP IT Transition MCO Transfer
* 2691771 CHIP IT Centre county coverage
* 2712791 CHIP IT - "Consent to move to MA" field must default to Yes
* 2728307 Transform CDE-MCO-TYPE values to 'K' for CHIP recipients on pro18wcare.dat file and P54/P58/P60 real-time responses
* 2760215 CHIP application start date
* 2773389 CHIP budgets need to align eligibility and enrollment date
Since the department is already working on searching for and gathering the records for the change requests dealing with the CHIP IT transition, can you please select one of these for the sample of records?
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Samantha Liss
Andrea,
Please use the following change request for the record sampling we previously discussed.
2773389 CHIP budgets need to align eligibility and enrollment date
From: Department of Human Services
Good morning,
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Department of Human Services
Good afternoon,
I am following up on the below email. Attached is a revised interim response letter requesting additional time beyond 30 days, or until April 4, 2024, within which to provide a final response to your request. To allow time to complete the tasks that were agreed upon during our conference call, please reply to this email stating that you agree to the additional extension of time for the department to respond to your request.
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Department of Human Services
Good morning,
I am following up on the below emails. Attached is a revised interim response letter requesting additional time beyond 30 days, or until April 4, 2024, within which to provide a final response to your request. To allow time to complete the tasks that were agreed upon during our conference call, please reply to this email stating that you agree to the additional extension of time for the department to respond to your request.
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Samantha Liss
I agree to the April 4 deadline for the full records response.
We agreed earlier that records related to the CHIP transition would be made available first, instead of waiting to provide those with the full request on April 4.
From: Department of Human Services
Good morning,
Attached is a zipped folder that contains the sampling of records to which access is granted regarding change request 2773389. Change request 2773389 was done under maintenance so there is not a Level of Effort or invoice for it.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Welfare Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
-
CR 2773389 Sample of Records
From: Department of Human Services
Good afternoon,
Please see the attached interim response letter from the Department of Human Services (department). As stated in the letter, the department will require additional time beyond 30 days, or until May 3, 2024, within which to provide a final response to your request.
Please send an email to me at ra-dpwrtkl@pa.gov<mailto:ra-dpwrtkl@pa.gov> stating whether you agree to the additional extension of time for the department to respond to your request.
Thank you.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Human Services Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Department of Human Services
Good evening,
Attached is the PA Department of Human Services' final response to your Right-To-Know Law request.
Andrea Bankes | Agency Open Records Officer
Office of Administration
Department of Human Services
Room 234 Health & Human Services Building | Hbg PA 17120
Phone: 717.787.3422 | Fax: 717.772.2490
www.dhs.pa.gov<http://www.dhs.pa.gov/>
Creating partnerships to deliver quality services to customers through collaboration, consultation and supports.
From: Samantha Liss
Andrea,
We agree to the time extension.
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