2018 Vigilant Data Sharing Information (Ontario Police Department)

Dave Maass filed this request with the Ontario Police Department of Ontario, CA.
Due May 16, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

From: Ontario Police Department

Good morning Mr. Mass,
In response to your Public Records Request received on February 15, 2018, the City of Ontario Police Department has responded that they do not collect any ALPR data and does not share information with other agencies, therefore there is no information to provide regarding your request. If you have any questions, you may contact Sergeant, Jeff Higbee at (909) 395-2852.
Sincerely,
Tina Fernandez

Tina Fernandez
Senior Records Specialist
City Clerk / Records Management

From: Dave Maass

Good morning,

Thank you for the quick response. Is there any chance you could check again?

I have a copy of the 2014 contract between Vigilant Solutions and the City of Ontario, signed by the city manager and executed by Chief Hopley. If this contract is no longer in place, then this may be a moot question. However, multiple documents from other agencies around California indicate that they are sharing with Ontario through Vigilant's LEARN system.

Thank you,

Dave Maass

From: Ontario Police Department

Good morning Mr. Mass,
I forwarded your email to Sergeant, Jeff Higbee in our Police Department and will notify you as soon as I receive a response. He can also be reached at (909) 395-2852.
Sincerely,
Tina Fernandez

Tina Fernandez
Senior Records Specialist
City Clerk / Records Management

From: Ontario Police Department

Good morning,
I sincerely apologize for the delay, I have forwarded your email to Sergeant Higbee in the Ontario Police Department to research the information you have requested. If you would like to speak with Sergeant Higbee, he can be reached at (909) 395-2852. I will email you once a response is received.
Sincerely,
Tina Fernandez

Tina Fernandez
Senior Records Specialist
City Clerk / Records Management
(909) 395-2162

From:

Mr. Maass,
We do not currently have a relationship with Vigilant Systems.
We neither input or share information with other agencies nor do we have access to their system(s).
We do not receive or share any “hot lists”.
Our last agreement with Vigilant Systems expired on June 30, 2017.
Sincerely,

Sergeant Jeff Higbee
Administrative Sergeant / PIO
Office of the Chief of Police
Ontario Police Department
2500 S Archibald Ave.
Ontario, Ca 91761
M-Th - 7am-5pm
W 909 395-2852

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From: Dave Maass

If your agreement ended in mid 2016-2017, then you likely have data responsive to my request. Could you please triple check?

From: Ontario Police Department

Mr. Maass,
Apparently the information I was given had not been updated when I inquired.
We do currently have a relationship with Vigilant Solutions. Our current contract/agreement with Vigilant Systems expires on June 30, 2018.
We neither input nor share information with other agencies nor do we have access to their system(s).
We do receive “hot list” information from Vigilant Solutions.
Sincerely,
Jeff

Sgt. Jeff Higbee
W 909 395-2852
C 909 772-5079

From: Dave Maass

Can you please provide the Data Sharing Report. This will show everyone you're receiving data and hot lists from.

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