Olympia School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

PRA Audit filed this request with the Olympia School District of Olympia, WA.

It is a clone of this request.

Status
Completed

Communications

From: PRA Audit

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Olympia School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

From: Olympia School District

MuckRock News,

Please see attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: PRA Audit

Hello Ms. Crawford,

Thank you for your email.

To answer your question regarding excluding public records requests and responsive records made by parents/guardians about their own students. We would agree to exclude records requests made by parents/guardians about their students for their student’s grades and educational file only.

Presumably, virtually an entire students educational file would be exempt from any public records request.

You reference records from 2012 to 2016 that are paper that need to be scanned to .pdf but also claim the District follows the State of Washington Core Retention Schedule and purges records accordingly.

If the District follows the Core schedule it would retain no records from 2012 to 2016. Please explain.

Also please produce records in reverse chronological order, with the newest records to be produced first.

Thank you.

From: Olympia School District

Requester at MuckRock,

Please see attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: PRA Audit

Hello Ms. Crawford,

Thank you for your email.

Respectfully we do not agree to exclude teacher notes, email, or video footage from district school buildings/property and school buses.

Thank you for clarification on the District’s selective application of the Washington State Core Retention Schedule.

Thank you.

From: Olympia School District

I am out of the office returning to work on Monday, November 22, 2021.
Should you need immediate assistance, please contact Susan Gifford,
Executive Director of Communications & Community Relations at
sgifford@osd.wednet.edu.

Take good care,

Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: Olympia School District

Muckrock,

Please see attached.
Regards,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: PRA Audit


To Whom It May Concern:

Please find enclosed a check for $2.20 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Olympia School District
Washington Public Records Act Office
111 Bethel Street NE
Olympia, WA 98506

#10270
Amount of: $2.20
  • Created — 01/12/2022
  • In Transit — 01/19/2022
  • In Local Area — 01/21/2022
  • Processed For Delivery — 01/21/2022
  • Deposited — 02/07/2022

From: Olympia School District

PRA Audit,

Please see attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: Olympia School District

Please see attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: PRA Audit


To Whom It May Concern:

Please find enclosed a check for $0.50 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Olympia School District
Washington Public Records Act Office
111 Bethel Street NE
Olympia, WA 98506

#10307
Amount of: $0.50
  • Created — 02/07/2022
  • In Transit — 02/10/2022
  • In Local Area — 02/11/2022
  • Processed For Delivery — 02/11/2022
  • Deposited — 02/25/2022

From: PRA Audit

Hello,

When does the District anticipate producing records responsive to this public records request?

Thank you.

From: Olympia School District

Thank you for your payment. Records for 2nd installment are attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: Olympia School District

Muckrock,

The 2nd installment of records was provided on 2/3/22.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: Olympia School District

Please see the attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: Olympia School District

MuckRock,

Please see attached.
Best,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

From: Olympia School District

Please see attached.
Regards,

Diana

--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell

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