OLYMPIA SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
| Submitted | Nov. 15, 2022 |
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Communications
From: M. Arasoi
OLYMPIA SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: dcrawford@osd.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: M. Arasoi
Via email: dcrawford@osd.wednet.edu
Ms. Crawford,
This is a request for identifiable public records based on Washington State RCW 42.56 dated 11-15-2022.
What "OTHER" public record request has your agency received via email from email address "requests@muckrock.com" other than this request dated Tue, 15 Nov 2022 17:04:23 -0000?
Please explain how my public records request could be more clear?
Thank you.
From: M. Arasoi
1-20-23
via email: pmurphy@osd.wednet.edu
Superintendent Murphy,
Please appoint someone to respond to my public records request. Diana Crawford does not respond to email.
******************************************************************
Olympia School District
Washington Public Records Act Office
111 Bethel Street NE
Olympia, WA 98506
November 15, 2022
OLYMPIA SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: dcrawford@osd.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: Olympia School District
Please see the attached corrected letter.
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: M. Arasoi
To Whom It May Concern:
Please find enclosed a check for $5.36 to satisfy the fee associated with the attached public records request.
Thank you.
Olympia School District
Washington Public Records Act Office
111 Bethel Street NE
Olympia, WA 98506
From: M. Arasoi
1-24-23
Via email: dcrawford@osd.wednet.edu
Crawford,
Why don't you start by answering questions sent to you over 8 WEEKS AGO?
I do not represent ANY organization, and I DO NOT WORK FOR MUCKROCK.
This has been made clear to you repeatedly.
I have made a SINGLE PRA request for identified records on 11-15-22. Yet you continue to feign confusion about this simple PRA request and reference earlier PRA requests that have nothing to do with me.
For the 4th time. EXPLAIN YOURSELF.
**************
12-06-23
Via email: dcrawford@osd.wednet.edu
Ms. Crawford,
This is a request for identifiable public records based on Washington State RCW 42.56 dated 11-15-2022.
What "OTHER" public record request has your agency received via email from email address "requests@muckrock.com" other than this request dated Tue, 15 Nov 2022 17:04:23 -0000?
Please explain how my public records request could be more clear?
Thank you.
From: Olympia School District
Muckrock requester,
From 11/5/21 to date I have received 7 requests from email addresses ending
with "requests.muckrock.com" (see attached) and assumed that all 8 requests
were from the same entity. In my 10+ years as the Olympia School District
Public Disclosure Officer, these are the first requests connected with
Muckrock. We now know that these requests are from separate entities using
the Muckrock organization as a go-between, not from Muckrock itself.
We recently sent you a 1st installment letter (see attached) as we are
processing your request for records related to PRRs our school district has
received and responded to in the calendar year 2019.
We are processing your request and will notify you when installments are
available for review or copies are available for purchase.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: M. Arasoi
1-27-23
email:
YOU WROTE:
"From 11/5/21 to date I have received 7 requests from email addresses ending
with "requests.muckrock.com" (see attached) and assumed that all 8 requests
were from the same entity. In my 10+ years as the Olympia School District
Public Disclosure Officer, these are the first requests connected with
Muckrock. We now know that these requests are from separate entities using
the Muckrock organization as a go-between, not from Muckrock itself."
I don't understand. Do you also make the assumption that a public records request from email: patrick.murphy@gmail.com is the same asfrom email: james.noll.crawfgord@gmail.com, also the same as Jordan.crawford@gmail.com? Or do you have "more experience" with requests "connected with gmail?"
My original public records request was very clear.
Now you have sent 8 files to me that are NOT RESPONSIVE to my request.
Are you asking for fees? What fees for which records. Which records that you have sent are responsive to the records I have requested?
From:
None
From: Olympia School District
Thank you for your payment, your records are attached.
Diana
Cochran #111 2nd installment letter.doc.docx
<https://drive.google.com/file/d/1Qdf7Q5yasYdGxbWInpgm5FS6YoK34XFs/view?usp=drive_web>
Cochran #111 clarification letter.docx
<https://drive.google.com/file/d/1rPdh9KUHqJrUET3F022FrF24ID8VF_-h/view?usp=drive_web>
Cochran #111 PRR 1st installment letter.docx
<https://drive.google.com/file/d/1d5aWqFn5Ipj1cZv6xqKFJNoNlf6Wkr0C/view?usp=drive_web>
Cochran #111 responsive docs.pdf
<https://drive.google.com/file/d/1r5T19Y_uugc2B4dtmN2bLQByN5Y__45E/view?usp=drive_web>
Wall route information.pdf
<https://drive.google.com/file/d/1n6AJAalgBylPZU7TcDl3ebZ0fzFyQ28e/view?usp=drive_web>
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: M. Arasoi
To Whom It May Concern:
Please find enclosed a check for $5.36 to satisfy the fee associated with the attached public records request.
Thank you.
Olympia School District
Washington Public Records Act Office
111 Bethel Street NE
Olympia, WA 98506
From: Olympia School District
You were billed $3.55 for this installment of records, but we received a
check in the amount of $5.36. We will credit you $1.81 for your 3rd
installment. Attached are the records for your 2nd installment.
additional shafer paf.pdf
<https://drive.google.com/file/d/1as4lYdYCRzbOslfnRFRq50XtMtTn9rIr/view?usp=drive_web>
Cochran 112 3rd installment letter.docx
<https://drive.google.com/file/d/1_2d5el3rAACi_jcfDm3pp5KG4t2hyAtx/view?usp=drive_web>
Cochran #112 1st installment exemption log.xls
<https://drive.google.com/file/d/1nUNWJpzOSIQVJ_CKeKJXD23RPaT_fCql/view?usp=drive_web>
Cochran #112 1st installment letter.docx
<https://drive.google.com/file/d/11VQsldeIoJLy1JJtodAGlMHGEru3ESI7/view?usp=drive_web>
Cochran #112 2nd installment letter.docx
<https://drive.google.com/file/d/145zRPhBPwca2QAhu2yl1c5XPnxpVMPK5/view?usp=drive_web>
Cochran #112 2nd installment responisve docs.pdf
<https://drive.google.com/file/d/1lSNYGNjCqlWKaouk3Bb1tCEPaszGKLt9/view?usp=drive_web>
Cochran #112 3rd installment exemption log.xls
<https://drive.google.com/file/d/1ZbyzgCpxI4RehXoxE819j2wv3am6Azg_/view?usp=drive_web>
Cochran #112.pdf
<https://drive.google.com/file/d/1boSGSmdN94aGGAb4eLWgiyJ16wCH4PZo/view?usp=drive_web>
Muckrock 3 PRR 2nd installment letter.docx
<https://drive.google.com/file/d/1oEllhxe9_lRk-M_XoVyAUwjtxhEMBc8z/view?usp=drive_web>
Shafer evaluations.pdf
<https://drive.google.com/file/d/1Zz4vA33-mEINrjTtOyRfVwNMGpeUEpd5/view?usp=drive_web>
Shafer personnel file redacted.pdf
<https://drive.google.com/file/d/1qCNzMqKvNeGGueW9dF1vRjccQ0gVq4Fc/view?usp=drive_web>
Shafer Summer payroll info.pdf
<https://drive.google.com/file/d/1I4Q45hYqWx0hSkaClpqpn7Yb1Lht7UGA/view?usp=drive_web>
Shafer training redacted.pdf
<https://drive.google.com/file/d/1pQtq-g1SjQVFnHSm7m2WWBuEtPVgtS5p/view?usp=drive_web>
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
-
Cochran_112_1st_installment_exemption_log
-
Cochran_112_3rd_installment_exemption_log
There are too many files to display on this communication. See all files
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
SEPTEMBER HOURS
In Office Monday & Tuesday 8:00-noon
Working Remotely Wednesday, Thursday & Friday 8:00-noon
-
Muckrock 3 PRR final installment exemption log
Files
pages
