Facial recognition software and marketing - February 2019 (Columbus Division of Police)

Beryl Lipton filed this request with the Ohio Law Enforcement Gateway of Ohio.
Tracking #

2376

Multi Request Facial recognition software and marketing - February 2019
Status
Completed

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Beryl Lipton

From: Columbus Division of Police

Good afternoon,

I spoke with the sergeant in the Technology Unit and he stated that the only “facial recognition” software that the Division uses is through the OHLEG database. Therefore, there are no records responsive to your request.

Respectfully,

Kathy (Bowling) Hartshorne
Management Analyst I
Public Records Unit
Main (614) 645-4925

From: Beryl Lipton

Hello Ms. Harshorne,

Thanks so much for letting me know. Would you know to whom I would direct this request if I am interested in the OHLEG facial recognition capabilities?

Thanks so much for your help! Have a great weekend!

Best wishes,
Beryl

From: Columbus Division of Police

Beryl,

I do not have answer for that, but I will let you know that OHLEG information is exempt from public records law so I don’t know if you’ll be able to get any information.

Respectfully,

Kathy (Bowling) Hartshorne
Management Analyst I
Public Records Unit
Desk (614) 645-4896
Main (614) 645-4925

From: Muckrock Staff

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Beryl Lipton

From:

Please see the attached correspondence, and records, from the Attorney General's office.

Thank you,

Steve

[cid:image001.png@01D4F048.74FFF4F0]

Steve Irwin
Senior Public Information Officer - Communications
Office of Ohio Attorney General Dave Yost
Office number: (614) 728-5417
Cell number: (614) 955-8844
Steve.Irwin@OhioAttorneyGeneral.gov<mailto:Steve.Irwin@OhioAttorneyGeneral.gov>

Confidentiality Notice: This message is intended for use only by the individual or entity to whom or which it is addressed and may contain information that is privileged, confidential and/or otherwise exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify me immediately by telephone.

From: Beryl Lipton

Hi Steve,

Thank you so much for this first set of responsive materials. I'll look forward to hearing from your office again, and I'll be sure to let you know if I have any questions.

Best wishes,
Beryl

From: Beryl Lipton

Hello Mr. Fraser,

Thank you so much for this first release of materials. I'm wondering I can expect the next release and whether I can expect the governing agreements and invoices with Optimum Technology as part of that release; I'm also very interested in receiving the agency requests for access to the OHLEG system. Please let me know if you have any questions for me, and I'll look forward to hearing from your office soon.

Best wishes,
Beryl

From: Beryl Lipton

Hello!

Thank you so much for this morning's release. I'll be sure to let you know if I have any questions, and I'll look forward to hearing from your office again.

Best wishes,
Beryl

From: Ohio Law Enforcement Gateway

Ms. Lipton,

I was wondering if you had a second to talk about your public records request. Please feel free to give me a call at the number below, whenever you have a chance.

Thank you,
Andrew

[cid:image001.png@01D5160A.14B18540]

Andrew Fraser
Assistant Attorney General - Constitutional Offices
Office of Ohio Attorney General Dave Yost
Office number: 614-644-7876
Fax number: 614-728-7592
andrew.fraser@ohioattorneygeneral.gov<mailto:andrew.fraser@ohioattorneygeneral.gov>

From: Beryl Lipton

Hi Andrew,

I apologize for having missed this message. I can give you a call this afternoon.

Thanks so much,
Beryl

From: Ohio Law Enforcement Gateway

Thank you, Beryl. That should work for me.

From:

Beryl,

Steve Irwin asked that I send this on to you. Please find attached a response letter and the final set of responsive records to your request.

Sincerely, Christine ~

[cid:image001.gif@01CCE5A0.44A05CB0]

Christine Shuff
Bureau of Criminal Investigation, Administrative Assistant
Office of Ohio Attorney General David Yost
Office number (740) 845-2182
Fax number (740) 845-2020
Christine.Shuff@OhioAttorneyGeneral.gov<mailto:Christine.Shuff@OhioAttorneyGeneral.gov>

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