Email system documentation (Ohio Department of Rehabilitation and Correction)

Emma North-Best filed this request with the Ohio Department of Rehabilitation and Correction of Ohio.
Multi Request Email system documentation
Est. Completion None


From: Emma North-Best

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.


Emma Best

From: Ohio Department of Rehabilitation and Correction


I am currently out of the office. If you need immediate assistance please call 614-752-1150 or email

Thank you.


Please note that an e-mail message, or a portion thereof, may be releasable as a public record in accordance with Chapter 149 of the Ohio Revised Code.

From: Ohio Department of Rehabilitation and Correction

Your below record request has been referred to me for a response. The email system used by the Ohio Department of Rehabilitation and Correction (DRC) is Microsoft Outlook and "the procedures and methods for performing searches of the email system" are set forth in a Veritas eDiscovery Platform TM: User Guide which is subject to copyright restrictions. Federal copyright law [17 U.S.C. ยง 102(a)] provides copyright owners the exclusive right of reproduction, which means DRC could expose itself to legal liability if they reproduce copyrighted public records in response to a public records request. The public record sought by you is copyrighted material that DRC does not possess the right to reproduce or copy via a copyright ownership or license, DRC is not authorized to make copies of this User Guide under federal copyright law. thanks

Stephen A. Young
Legal Counsel
Dept. of Rehabilitation & Correction
770 West Broad St.
Columbus, OH 43222
(614) 752-1784 phone
(614) 752-1034 fax
Please note that this message and/or any attachments may contain confidential attorney work product and/or may otherwise be privileged or confidential and/or protected from disclosure by applicable law. If you are not the intended recipient, you are hereby notified that you have received this message in error. Any review, dissemination, distribution or copying of this message is strictly prohibited. If you have received this message in error, please notify the sender by reply or by telephone at 614-752-1784 and immediately delete this message and any attachments.


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