Meeting minutes

Hal Flak filed this request with the Oakwood City School District of Oakwood, OH.
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Communications

From: Hal Flak

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

For the calendar year 2021 ending on the date you begin the collection of records

All meeting minutes for the district DEI committee(s)

As well as any DEI committees for any district subdivision such as school within the district or other sub committee

Any video (including zoom recordings), audio, document, other media, or presentation used or referenced during such a meeting

Chat transcripts, if any, from such a meeting

Financial documentation of any expenditures on behalf of a DEI committee for any purpose, to include consultants and educational products

For any text document please provide in a text searchable format and so that links or fields are not hidden.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Hal Flak

From: Oakwood City School District

I represent Oakwood City Schools, and am acknowledging receipt of your request pursuant to Ohio's Public Records, Act. Please be advised that there are no public records for the calendar year 2021 ending today that are responsive to your requests.

Janet Cooper
Of Counsel
BRICKER & ECKLER LLP
312 N. Patterson Blvd., Suite 200
Dayton, OH 45402
jcooper@bricker.com

From: Hal Flak

In regards to the above request:

I am aware the district has an EDI task force which may have sub task forces.

A "task force" should be considered a type of committee by any reasonable definition.

The task force must have produced public records responsive to this request.

Please provide responsive public records or confirm that the task force created no responsive documents.

Thank you.

From: Oakwood City School District

‚ÄčThis is to confirm that no public records have been created that are responsive to your request.

Janet Cooper

Janet Cooper
Of Counsel
BRICKER & ECKLER LLP
312 N. Patterson Blvd., Suite 200
Dayton, OH 45402
jcooper@bricker.com

From: Hal Flak

Thank you for your reply.

Given the unexpected result of no responsive records, it is likely that interim work product was created but not retained.

Notably, the request includes any media (written or otherwise) created during a task force meeting in addition to minutes.

Could you provide the records retention schedule that was applied to task force work product and any available records that document destruction of records according to the records retention schedule?

This information is needed to explain the absence of responsive records, and are public records in themselves.

Thank you.

From: Oakwood City School District

Your assumption that the District's EDI task force is a committee and therefore must have produced public records responsive to your request is erroneous. The EDI task force is an administrative committee, not a committee or subcommittee of the Oakwood Board of Education. As such, it is not a public body subject to Ohio's Open Meetings Act and Public Records Act. It has no obligation under Ohio law to create minutes, and it did not do so. Nor did it create any other public records responsive to your request, as I have previously informed you. No records were created, and no records were destroyed.

The District's Records Retention Schedule is a public record, and it is attached hereto in response to your request from yesterday.

Janet Cooper

Janet Cooper
Of Counsel
BRICKER & ECKLER LLP
312 N. Patterson Blvd., Suite 200
Dayton, OH 45402
jcooper@bricker.com

From: Hal Flak

Thank you for the clarification and your help on this request.

I apologize for the misunderstanding.

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