Comptroller Report on University of Tennessee's Sex Week

Adam Steinbaugh filed this request with the Tennessee Comptroller Of The Treasury of Nashville, TN .
Status
Completed

Communications

From: Kent Hoover


To Whom It May Concern:

Pursuant to the Tennessee Public Records Act, I hereby request the following records:

1. Any document(s) sufficient to show the budget for, costs of, and/or number of hours worked on the research, investigation, preparation, or production of the "Special Report: Sex Week at the University of Tennessee-Knoxville," available at https://comptroller.tn.gov/content/dam/cot/orea/documents/orea-reports-2019/SexWeek_FullReport.pdf.

2. Any document(s) consisting of or reflecting any communication with any person not employed by the Tennessee Comptroller of the Treasury, sent or received before February 20, 2019, concerning Sex Week or the Comptroller's Special Report.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.

Sincerely,

Kent Hoover

From: Tennessee Comptroller Of The Treasury

Here is a link to the Office's public records policy https://www.comptroller.tn.gov/shared/pdf/COT_TPRA_Policy_12-21-18.pdf . You will need to submit proof of Tennessee citizenship by presenting your valid Tennessee driver license in order to proceed with a public records request. You may present the license in person, by email or fax, or mail a copy to the address indicated below. I would note that your request is identical to one previously submitted through muckrock by a Mr. Adam Steinbaugh. Although we do not believe we have any open records responsive to your request, we will not perform the email search until we receive proof of TN citizenship.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/

From: Muckrock Staff

Hello Ms. Butterworth,

Please find Mr. Hoover's proof of citizenship attached. Thank you for your help with this request!

MuckRock

[attachment redacted]

From: Tennessee Comptroller Of The Treasury

Mr. Hoover: You have been added to our list of verified citizens, through the validity date of your license. I have begun the search for responsive records and should be able to provide a response as to time-frame and costs, if any, by close of business on Monday, August 5, 2019.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

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Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

From: Tennessee Comptroller Of The Treasury

Mr. Hoover:

I apologize for the delay in response. Please see the boldfaced language below.

1. Any document(s) sufficient to show the budget for, costs of, and/or number of hours worked on the research, investigation, preparation, or production of the "Special Report: Sex Week at the University of Tennessee-Knoxville," available at https://comptroller.tn.gov/content/dam/cot/orea/documents/orea-reports-2019/SexWeek_FullReport.pdf.

Your request for public records regarding a budget for and number of hours worked on the Report is denied on the basis we have no such responsive records. As to public records regarding the costs of the Report, we found several emails consistently stating:

Report Printing expense $6,716.46

Travel to Knoxville for Research $802.43

No documentation was attached to the emails. If you wish to request copies of the public records either or those emails or of the actual printing invoice/payment or travel reimbursement, please see the response below.

2. Any document(s) consisting of or reflecting any communication with any person not employed by the Tennessee Comptroller of the Treasury, sent or received before February 20, 2019, concerning Sex Week or the Comptroller's Special Report.
Based on the volume of public records responsive to this request, much of which was documentation provided by the higher education institutions, we estimate it will take over 31 hours to produce the records to be delivered on a storage device (our preference is to use a flashdrive). Pursuant to our Public Records Policy, you will not be charged for one hour of the highest wage(s). There are several exceptions to the TPRA that may apply to these records (such as Tenn. Code Ann. Section 10-7-504(f)) and redaction may be required. Additionally, Tenn. Code Ann. Section 4-3-308(b) provides that "[t]he Office of Research and Education Accountability shall maintain inviolate any privileged or confidential information so acquired [from any agency of this state] and any record or writing so defined by law." This requires us to confirm exceptions that may not otherwise apply to records held by our office.

Wage
Hours
Total
$32.05
20
$641.00
$68
10
$680.00
$75
1
$75.00
31
$1,396.00
$1,321.00*

The cost of the flashdrive is $15. The estimated total cost is $1,336.00 This not include cost of mailing to your home if you choose not to pick up the device in person; however, we believe this estimate is the most the cost would be. As this request involves a large volume of records and a large dollar estimate, we are willing to accept an initial payment of $900 and will request payment of the remaining amount based on actual. Please send a check made payable to the Office of the Comptroller of the Treasury.

Upon receipt and acceptance of your check, we will begin work on your request and, at this time, anticipate it will take about four full work weeks to complete.

If you have any questions, please contact me.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

[cid:image005.png@01D54DFB.70145B50]

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

From: Adam Steinbaugh

Hello --

Can you provide an estimate for production of records excluding the documentation provided by institutions of higher education?

Thank you!

From: Tennessee Comptroller Of The Treasury

Yes, I will check with the Office.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

[cid:image001.png@01D550F9.0A2DF340]

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

From: Tennessee Comptroller Of The Treasury

Mr. Hoover:

You requested an estimate of costs for a revised request. We considered your request for "[a]ny document(s) consisting of or reflecting any communication with any person not employed by the Tennessee Comptroller of the Treasury, [about the Comptroller Report on University of Tennessee's Sex Week] sent or received before February 20, 2019," using an April 10, 2018 start date and excluding documentation submitted by the higher education institutions and including a single, representative email regarding the costs related to the report. Our estimate of costs for copies of records not including any cost of storage device or postage is:

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Assuming payment in full of the estimate of $528.40 by the end of this week, based on current workloads and employee availability, we estimate the copies would be available in two weeks. If you could narrow your request, we might be able to locate and provide the records in less time.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

[cid:image006.png@01D55111.02BC33C0]

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

From: Adam Steinbaugh

Hello --

I'm in the process of issuing a check for that amount. Can you provide a W-9?

Thank you!

From: Tennessee Comptroller Of The Treasury

The W-9 has been mailed to your home address.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

[cid:image001.png@01D55821.E9BFBDC0]

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

From: Tennessee Comptroller Of The Treasury

Please email me when you have placed payment in the mail; I will let you know when we have received it.

From: Adam Steinbaugh

Hello --

I'm told that the check was sent via U.S. Mail sometime last week.

From: Tennessee Comptroller Of The Treasury

We have received your payment. We anticipate having the copies of the records available by October 16th. I will confirm with you prior to the completion whether you prefer to pickup the copies or if you which to have them delivered to your Kingston Springs home address, the final invoice and payment of the remaining amount due, if any.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

[cid:image003.png@01D56893.46896BB0]

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

From: Tennessee Comptroller Of The Treasury

A copy of documents responsive to the request.

From: Tennessee Comptroller Of The Treasury

Mr. Hoover:

The documents (printed and in electronic form) have been mailed to your home address. No additional payment is due.

Ann V. Butterworth
Public Records Request Coordinator
Phone: (615) 401-7786
Fax: (615) 741-1551

[cid:image003.png@01D5840A.6381D490]

Tennessee Comptroller of the Treasury
425 Fifth Avenue North, Cordell Hull Bldg.
Nashville, TN 37243
http://www.comptroller.tn.gov/admin/
"The mission of the Comptroller's Office is to make government work better."

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