Request for email metadata (Office of the Governor of Mississippi)

Matt Chapman - Free Our Info, NFP filed this request with the Office of the Governor of Mississippi of Mississippi.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman - Free Our Info, NFP

To Whom It May Concern:

Pursuant to the Mississippi Public Records Act, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Office of the Governor of Mississippi

Mr. Chapman,

Per our policy, would you please submit the request in writing to P.O. Box 139, Jackson, MS 39205.

Thank you,

Whitney H. Lipscomb
Counsel
Office of Governor Phil Bryant
P.O. Box 139
Jackson, MS 39205
(601) 576-2026
whitney.lipscomb@governor.ms.gov<mailto:whitney.lipscomb@governor.ms.gov>

From: Matt Chapman - Free Our Info, NFP

Sending via snailmail.

From: Office of the Governor of Mississippi

Mr. Chapman,

Your request produced over 4,500 emails. The estimated cost of your public records request is well over $1600 for the review and production costs. Please let me know how you want to proceed?

Sincerely,

Whitney H. Lipscomb

Counsel

Office of Governor Phil Bryant

P.O. Box 139

Jackson, MS 39205

(601) 576-2026

whitney.lipscomb@governor.ms.gov<mailto:whitney.lipscomb@governor.ms.gov>

From: Matt Chapman - Free Our Info, NFP

Thank you for the cost estimation -

Could you provide me with a quick breakdown of the review costs?

From: Office of the Governor of Mississippi

The estimate is for production and the cost of having an attorney review 4500 emails/estimated 9000 pages of documents. Do you want to narrow your search by terms?

From: Matt Chapman - Free Our Info, NFP

Why are the emails themselves being reviewed? This request is not for the contents of emails - only each email's metadata, which can be thought of as separate documents/records within your email servers.

Please only review the metadata of each email to reduce the significant burden and costs.

From: Office of the Governor of Mississippi

We do not have the capability of getting the metadata together. We do not have an in-house IT person. We can hire someone to do this. The only way we can obtain the information you requested is by producing the actual emails themselves. They would then need to be reviewed.

From: Matt Chapman - Free Our Info, NFP

I have over ten years of IT experience and would be more than happy to provide help in any way needed; would you like some assistance? I can provide documentation, writeups, or can speak over the phone. Let me know.

From: Office of the Governor of Mississippi

I am having trouble communicating with you via email. Please contact me directly from your personal email.
Best,

Whitney H. Lipscomb
Counsel
Office of Governor Phil Bryant
P.O. Box 139
Jackson, MS 39205
(601) 576-2026

From: Office of the Governor of Mississippi

IS there something specifically you are looking for? Can I apply some keywords? I am trying to close this request out.

From: Office of the Governor of Mississippi

To whom it may concern:

Public Records Requests shall be mailed in accordance with our procedures.

Governor's Office Policy on Access to Records
Public Records Requests made to the Governor's Office shall be governed by "Mississippi Public Records Act of 1983."
The Director of Communications shall be the Public Records Compliance Officer located on the 19th floor of the Sillers Building, P.O. Box 139, Jackson, MS 39205.
A request for documents shall be in writing by mail and shall state in particularity the document(s) being requested (an email or fax request does not satisfy the written request requirements). Responses may be done by mail, email or fax, whichever is the most practical and/or economical.
Production or denial of documents shall be made in accordance with Miss. Code Ann. § 25-61-5.
In the discretion of the Chief of Staff, a charge of 15¢ per page plus any administrative, technical and legal fees may be imposed at such amount reasonably calculated to reimburse the office for the actual cost to search, review and duplicate records. All costs shall be based upon the hourly rate of compensation for the lowest paid office employee qualified and available to perform the task, which shall be multiplied by the actual time to complete the task. For guidance, administrative fees may be charged at $15/hour, technical fees may be charged at $30/hour, and legal fees may be charged at $50/hour for staff counsel. Fees for outside counsel and other support staff shall be the actual amount charged. An additional charge for mailing copies to the requesting person may be charged. Any such charges shall be collected in advance.
Original documents shall not be taken from the office for copying except by authorized personnel.
Persons denied the right to inspect or copy public records may proceed under the provisions of Miss. Code Ann. § 25-61-13.

[cid:image001.jpg@01CFB17D.BE33D510]

Whitney H. Lipscomb
Deputy Chief of Staff & Counsel

Office of Governor Phil Bryant
P.O. Box 139 * Jackson, MS * 39205
Office: 601.576.2026 * Fax: 601.359.3741

Whitney.Lipscomb@governor.ms.gov<mailto:Whitney.Lipscomb@governor.ms.gov>
www.GovernorBryant.com<http://www.governorbryant.com/>

From: Office of the Governor of Mississippi

Per our policy, would you please submit the request in writing to P.O. Box 139, Jackson, MS 39205.

Thank you,

Whitney H. Lipscomb
Counsel
Office of Governor Phil Bryant
P.O. Box 139
Jackson, MS 39205
(601) 576-2026
whitney.lipscomb@governor.ms.gov<mailto:whitney.lipscomb@governor.ms.gov>

From: Matt Chapman - Free Our Info, NFP

To Whom It May Concern:

Pursuant to the Mississippi Public Records Act, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Office of the Governor of Mississippi

Mr. Chapman,

I never received a response on this? Do you want to pursue this request?

[cid:image001.jpg@01CFB17D.BE33D510]

Whitney H. Lipscomb
Deputy Chief of Staff & Counsel

Office of Governor Phil Bryant
P.O. Box 139 * Jackson, MS * 39205
Office: 601.576.2026 * Fax: 601.359.3741

Whitney.Lipscomb@governor.ms.gov<mailto:Whitney.Lipscomb@governor.ms.gov>
www.GovernorBryant.com<http://www.governorbryant.com/>

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