Request for email metadata (Office of the Governor of Mississippi)

Matt Chapman filed this request with the Office of the Governor of Mississippi of Mississippi.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman

To Whom It May Concern:

Pursuant to the Mississippi Public Records Act, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Office of the Governor of Mississippi

Mr. Chapman,

Per our policy, would you please submit the request in writing to P.O. Box 139, Jackson, MS 39205.

Thank you,

Whitney H. Lipscomb
Counsel
Office of Governor Phil Bryant
P.O. Box 139
Jackson, MS 39205
(601) 576-2026
whitney.lipscomb@governor.ms.gov<mailto:whitney.lipscomb@governor.ms.gov>

From: Matt Chapman

Sending via snailmail.

From: Office of the Governor of Mississippi

Mr. Chapman,

Your request produced over 4,500 emails. The estimated cost of your public records request is well over $1600 for the review and production costs. Please let me know how you want to proceed?

Sincerely,

Whitney H. Lipscomb

Counsel

Office of Governor Phil Bryant

P.O. Box 139

Jackson, MS 39205

(601) 576-2026

whitney.lipscomb@governor.ms.gov<mailto:whitney.lipscomb@governor.ms.gov>

From: Matt Chapman

Thank you for the cost estimation -

Could you provide me with a quick breakdown of the review costs?

From: Office of the Governor of Mississippi

The estimate is for production and the cost of having an attorney review 4500 emails/estimated 9000 pages of documents. Do you want to narrow your search by terms?

From: Matt Chapman

Why are the emails themselves being reviewed? This request is not for the contents of emails - only each email's metadata, which can be thought of as separate documents/records within your email servers.

Please only review the metadata of each email to reduce the significant burden and costs.

From: Office of the Governor of Mississippi

We do not have the capability of getting the metadata together. We do not have an in-house IT person. We can hire someone to do this. The only way we can obtain the information you requested is by producing the actual emails themselves. They would then need to be reviewed.

From: Matt Chapman

I have over ten years of IT experience and would be more than happy to provide help in any way needed; would you like some assistance? I can provide documentation, writeups, or can speak over the phone. Let me know.

From: Office of the Governor of Mississippi

I am having trouble communicating with you via email. Please contact me directly from your personal email.
Best,

Whitney H. Lipscomb
Counsel
Office of Governor Phil Bryant
P.O. Box 139
Jackson, MS 39205
(601) 576-2026

From: Office of the Governor of Mississippi

IS there something specifically you are looking for? Can I apply some keywords? I am trying to close this request out.

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