2018 Vigilant Data Sharing Information (McDonough Police Department)

Dave Maass filed this request with the McDonough Police Department of Mcdonough, GA.
Est. Completion None
Status
Awaiting Response

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Dave Maass

From: McDonough Police Department

Mr. Maass,

I am in receipt of your open records request emailed on February 15, 2018. After the first fifteen minutes which are free, the estimated cost to complete this open records request is $36.70 to $73.40 or more. The hourly charge of the lowest- paid full-time officer with the skill to gather this information is $36.70. The request is estimated to take one to two hours or more.
Once I have hear back from you in writing that you will incur this cost, we will proceed to complete the request. It is expected to take one to three days to complete.
Thank you and please contact me with any questions.

Janis E. Price, CMC
City Clerk
City of Mcdonough, GA 30253

From: Dave Maass

Ms. Price,

Thank you for the quick response.

We have received these identical records from dozens of agencies around the country, and so far your agencies is the first to require a fee of any kind. This is a very simple computer task that should take approximately 5-10 minutes. I do not think as must as $73 is appropriate.

I urge you to reassess the fee estimate.

Sincerely,

Dave Maass

From: McDonough Police Department

Mr. Maass,

Thank you for your email and the City is just following the open records request law in giving you an approximate cost for the request. The law states that if the cost is expected to exceed $25.00 that the requester must be notified. You have the choice to continue with the request or you may change the scope of your request, if you wish, so that it would not be so costly. We have only one officer who has access to this information in which he can gather the data for you and his hourly fee is $36.70.
Please advise what you would like to do regarding this request: if you will incur up to the estimated cost, change the scope of the request, or cancel the request.
Thank you and please contact me with any questions.

Janis E. Price, CMC
City Clerk
City of McDonough, GA 30253

From: Dave Maass

I will check our overall budget for this project and get back to you. In the meantime, how do you document the time it takes? If it only takes him 10 minutes, would we receive a refund?

I appreciate your patience on this issue. As noted, yours is the first agency of dozens to require a fee.

From: McDonough Police Department

Mr. Maass,
I am not asking you to pay the cost in advance. I will invoice you when we send you the information. The first fifteen minutes are free. The officer keeps up with his time spent working on this specific request.
Thank you.

Janis E. Price, CMC
City Clerk
City of McDonough, GA 30253

From: Dave Maass

Thank you for the clarification. Would it be possible to have the officer carry out the records request, but to not exceed one hour?

From: McDonough Police Department

Mr. Maass,

Just so I understand you are saying that you will pay for only an hour’s work, the first fifteen minutes are free so after the officer works on your request one hour and fifteen minutes, he is to stop at that time limit, and not complete the request – you will only pay for one hour’s work. Is this correct?

Thank you.

Janis E. Price, CMC
City Clerk
City of Mcdonough, GA 30253

From: Dave Maass

That sounds ideal to me.

From: McDonough Police Department

Mr. Maass,
Attached please find documentation responsive to your open records request with the officer working only one hour and fifteen minutes per your instructions that you would only pay for one hour’s work. Also attached is a copy of the invoice.
Thank you and please contact me if you have any questions.

Janis E. Price, CMC
City Clerk
City of Mcdonough, GA 30253

From: Dave Maass

Thank you for this. Could you please confirm the address for sending the check?

From: McDonough Police Department

Please make the check payable to The City of McDonough and mail the check to:

The City of McDonough
Attn: City Clerk
136 Keys Ferry Street
McDonough, GA 30253

Thank you.

Janis E. Price, CMC
City Clerk
City of McDonough, Ga 30253

From: Dave Maass

Thank you. Keep an eye out for a check.

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