KING COUNTY DIRECTORS ASSOCIATION (KCDA) – PUBLIC RECORDS ACT TRAINING

06-13-2023

VIA EMAIL: KRISTEN DESKIN SHRM-SCP - HUMAN RESOURCES MANAGER [KDESKIN@KCDA.ORG]

SUBJECT: Washington Public Records Act Request [RCW 42.56] - RECORDS AND WRITINGS regarding agency TRAINING in the Washington State Public Records Act (RCW 42.56.152) for the time period 1-1-2018 through 06-13-2023.

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

1. I request any and all RECORDS AND WRITINGS regarding your agency TRAINING in the Washington State Public Records Act RCW 42.56.152 for the time period 1-1-2018 through 5-10-2023.

Responsive records would include but are not limited to Public Records Act training materials and training documents, certificates of Public Records Act training completed, communications and records regarding Public Records Act training, payments for Public Records Act training courses, etc.

RCW 42.56.152 - Training—Public records officers.
(1) Public records officers designated under RCW 42.56.580 and records officers designated under RCW 40.14.040 must complete a training course regarding the provisions of this chapter, and also chapter 40.14 RCW for records retention.
(2) Public records officers must:
(a) Complete training no later than ninety days after assuming responsibilities as a public records officer or records manager; and
(b) Complete refresher training at intervals of no more than four years as long as they maintain the designation.
(3) Training must be consistent with the attorney general's model rules for compliance with the public records act.
(4) Training may be completed remotely with technology including but not limited to internet-based training.
(5) Training must address particular issues related to the retention, production, and disclosure of electronic documents, including updating and improving technology information services.

DEFINITION OF RECORDS AND WRITINGS

RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS

Please provide all electronic records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints. Please provide all records electronically via direct email attachment to this email address.

NATIVE ELECTRONIC FORMAT

Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.

In this request the NATIVE ELECTORNIC FORMAT FOR EMAIL is Microsoft .pst file. Please produce the .pst file. If the .pst file cannot be produced please explain the reasons why.

FEES

In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act regarding RCW 42.56.120 - Charges for copying.

EXEMPTION LOGS

Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.

The requested documents will be made available to the general public.

Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.