KENT SCHOOL DISTRICT – School Board Resolution No. 1669 - Formation of secret labor negotiation group
Tracking # |
23-24-198 |
Submitted | April 16, 2024 |
Due | April 25, 2024 |
Est. Completion | Sept. 20, 2024 |
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Communications
From: PRA Audit
KENT SCHOOL DISTRICT – School Board Resolution No. 1669 - Formation of secret labor negotiation group
Via email: PublicRecords@Kent.k12.wa.us
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. Any/all complaints of any kind in any form referencing School Board Resolution No. 1669.
2. Any/all records and writings regarding the drafting and adoption of School Board Resolution No. 1669.
3. Any/all emails, texts, and/or communications of any kind regarding the drafting, adoption, and/or controversy regarding School Board Resolution No. 1669.
4. Any/all invoices incurred by the Kent School District for legal representation or law firm related work regarding School Board Resolution No. 1669.
RECORDS INSTALLMENTS - ORDER OF PRODUCTION
If production of responsive records will be completed in multiple installments, please begin by producing records in REVERSE CHRONOLOGICAL FORMAT BY DATE. The most recent public records should be produced first and the oldest records produced last by date.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
Washington State Law is clear that the use of 3rd party “portals” (Such as GOVQA) for a public records request is optional for the requestor. Respectfully I decline. Please provide all records electronically via direct email attachment to this email address.
Please do not register this requestor for, nor direct this requestor to the use of any 3rd party commercial portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other online service other than a direct NO PASSWORD REQUIRED, NO REGISTRATION REQUIRED, internet cloud-based download link, or electronic email.
Do not send any portion of this public records request to any 3rd party for-profit corporation such as GOVQA, a Grannicus Corporation or NEXT-REQUEST.
Do not register this request with any for profit portal or 3rd party organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.
PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format, either .pst file or .pdf PORTFOLIO file. Please provide all electronic records in the fewest number of individual files as per native format or use free .zip compression in each installment.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
PRESERVATION OF PUBLIC RECORDS *** ANTICIPATE LITAGATION ***
WAC 44-14-03005 RETENTION OF PUBLIC RECORDS
The lawful destruction of public records is governed by retention schedules. The unlawful destruction of public records can be a crime. RCW 40.16.010 and 40.16.020. An agency is prohibited from destroying a public record, even if it is about to be lawfully destroyed under a retention schedule, if a public records request has been made for that record. RCW 42.56.100. Additional retention requirements might apply if the records may be relevant to actual or anticipated litigation. The agency is required to retain the record until the record request has been resolved.
Note: An agency can be found to violate the Public Records Act and be subject to the attorneys' fees and penalty provision if it prematurely destroys a requested record after a request is made. See Yacobellis v. City of Bellingham, 55 Wn. App. 706, 780 P.2d 272 (1989). However, it is not a violation of the Public Records Act if a record is destroyed prior to an agency's receipt of a public records request for that record. Bldg. Indus. Ass'n of Wash. v. McCarthy, 152 Wn. App. 720, 218 P.3d 196 (2009); West v. Dep't of
Nat. Res., 163 Wn. App. 238, 258 P.3d 78 (2011). The Public Records Act (chapter 42.56 RCW) and the records retention statutes (chapter 40.14 RCW) are two different laws.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents via direct email reply.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
Good Luck.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on April 16, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Kent School District
Dear Requester,
Kent School District received your public records request dated April 16, 2024. This is your acknowledgement letter required by RCW 42.56. Your public records request is assigned tracking number 23-24-198.
Your records request is for:
1. Any/all complaints of any kind in any form referencing School Board Resolution No. 1669.
2. Any/all records and writings regarding the drafting and adoption of School Board Resolution No. 1669.
3. Any/all emails, texts, and/or communications of any kind regarding the drafting, adoption, and/or controversy regarding School Board Resolution No. 1669.
4. Any/all invoices incurred by the Kent School District for legal representation or law firm related work regarding School Board Resolution No. 1669.
The District estimates providing the first installment of responsive records by June 28, 2024.
If you have any questions, please contact the undersigned.
Sincerely,
Dawn Boster (she/her)
Public Records Officer
Kent School District Administration Center
(253) 373-7218
publicrecords@kent.k12.wa.us
From: Kent School District
Dear Requester,
Kent School District has run a search for records responsive to your request for
1. Any/all complaints of any kind in any form referencing School Board Resolution No. 1669.
2. Any/all records and writings regarding the drafting and adoption of School Board Resolution No. 1669.
3. Any/all emails, texts, and/or communications of any kind regarding the drafting, adoption, and/or controversy regarding School Board Resolution No. 1669.
4. Any/all invoices incurred by the Kent School District for legal representation or law firm related work regarding School Board Resolution No. 1669.
The search terms used were:
[A screenshot of a computer Description automatically generated]
The District assess fees per RCW 42.56.120 (2) (iii) at five cents per four electronic files. 1,265 files is $15.81
Here is the link to make a payment online: https://wa-kent.intouchreceipting.com/
You will need to create an account, log in and choose: District, Public Records Request.
[A close up of a screen Description automatically generated]
[A screenshot of a computer Description automatically generated]
Please provide a screen shot of the payment confirmation.
The estimated time of completion for these records is September 20, 2024, upon confirmation of fee payment.
If you have any questions, please feel free to contact me.
Sincerely,
Dawn Boster (she/her)
Public Records Officer
Kent School District Administration Center
(253) 373-7218
publicrecords@kent.k12.wa.us
From: PRA Audit
07-26-2024
via email to "Boster, Dawn Marie" <DawnMarie.Boster@kent.k12.wa.us>.
*** ANTICIPATE LITIGATION ***
Hello,
I understand your quote for fees related to a records search for emails only to be $15.81.
I prefer to pay the District directly via CHECK.
Please confirm the check for $15.81 should be made out to Kent School District, 12033 SE 256th St, Kent, WA 98030.
Also, this was a request for all records not JUST a cursory email search. Please confirm you are searching for ALL responsive records:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. Any/all complaints of any kind in any form referencing School Board Resolution No. 1669.
2. Any/all records and writings regarding the drafting and adoption of School Board Resolution No. 1669.
3. Any/all emails, texts, and/or communications of any kind regarding the drafting, adoption, and/or controversy regarding School Board Resolution No. 1669.
4. Any/all invoices incurred by the Kent School District for legal representation or law firm related work regarding School Board Resolution No. 1669.
Thank you.
*** ANTICIPATE LITIGATION ***
From: PRA Audit
08-22-2024
Hello,
Requested fees in the amount of $15.81 were paid to Kent School District, 12033 SE 256th St, Kent, WA 98030 via Money Order over 2 weeks ago. Money Order # 19-629155059 dated 08-07-2024.
When can we expect to receive the public records paid for?
Thank you.
From: PRA Audit
08-26-2024
Hello,
Requested fees in the amount of $15.81 were paid to Kent School District, 12033 SE 256th St, Kent, WA 98030 via Money Order over 2 weeks ago. Money Order # 19-629155059 dated 08-07-2024.
When can we expect to receive the public records paid for?
Thank you.
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