FEDERAL WAY SCHOOL DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022
| Tracking # |
DEPT MR 137003 |
| Submitted | Nov. 16, 2022 |
| Est. Completion | May 10, 2024 |
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Communications
From: Ludwik Zbadac
FEDERAL WAY SCHOOL DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022.
Via email: publicrecordsrequest@fwps.org
To whom it may concern,
WASHINGTON STATE OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION - EQUITY AND CIVIL RIGHTS (https://www.k12.wa.us/policy-funding/equity-and-civil-rights):
"The Washington State legislature notes that schools should be a place in which all youth feel safe. With racial equity as a central component of safety and security planning, it is imperative that all school safety and security staff not contribute to an unsafe environment for Black youth and youth of color."
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
Note: If your agency chooses not to produce the requested records in reverse chronological order as requested, and/or chooses to sandbag this request by dribbling out a few records per installment every 6 months (tee-hee), you can expect a separate targeted public records request for each line item by year - submitted via multiple members of the public, multiple times until the requested records are timely produced. This simple three part multi year request would then become twelve (12) separate public records requests. If your agency would prefer 12 separate individual requests, please let us know.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Federal Way School District
Good Morning Sir/Ma'am:
On behalf of Alex Sheridan, attached please find a letter regarding your Public Records Request.
[ThankYou]
Tara T. Lofton
Legal Assistant to Alex Sheridan, General Counsel
Superintendent's Office
Office No: 253-945-2039 | tlofton@fwps.org<mailto:tlofton@fwps.org>
Cell No: 253-259-7227
Fax No: 253-945-2001
Follow us on Twitter: @FWPSCareers
Click here to learn about FWPS Career Opportunities
[FWPS Logo_Horizontal_ Blue Black_Tag_Low Res]
CONFIDENTIALITY NOTICE: This email, any and all attachments hereto, and all information contained and conveyed herein may contain and be deemed confidential, privileged and/or work product information. If you have received this email in error, please delete and destroy all electronic, hard copy and any other form immediately. It is illegal to intentionally intercept, endeavor to intercept or procure any other person to intercept or endeavor to intercept, any wire, oral or electronic communication.
From: Federal Way School District
Good Afternoon Sir/Ma'am:
On behalf of Alex Sheridan, attached please find a letter regarding your Public Records Request.
[ThankYou]
Tara T. Lofton
Legal Assistant to Alex Sheridan, General Counsel
Superintendent's Office
Office No: 253-945-2039 | tlofton@fwps.org<mailto:tlofton@fwps.org>
Cell No: 253-259-7227
Fax No: 253-945-2001
Follow us on Twitter: @FWPSCareers
Click here to learn about FWPS Career Opportunities
[FWPS Logo_Horizontal_ Blue Black_Tag_Low Res]
CONFIDENTIALITY NOTICE: This email, any and all attachments hereto, and all information contained and conveyed herein may contain and be deemed confidential, privileged and/or work product information. If you have received this email in error, please delete and destroy all electronic, hard copy and any other form immediately. It is illegal to intentionally intercept, endeavor to intercept or procure any other person to intercept or endeavor to intercept, any wire, oral or electronic communication.
From: Federal Way School District
To Whom It May Concern,
On behalf of Alex Sheridan, please find the attached letter regarding your public records request.
Best Regards,
Sam Schab
Executive Administrative Assistant
Office of the Superintendent
From: Federal Way School District
Good morning,
On behalf of Alex Sheridan, please find the attached letter regarding your public records request with Federal Way Public Schools.
If you have any questions, please let us know. Thank you.
Holly Fisher
Employee Relations and Legal Assistant
Federal Way Public Schools
253-945-2039
hfisher@fwps.org
From: Federal Way School District
Good morning,
On behalf of Alex Sheridan, please find the attached Extension letter.
If you have any questions, please let us know.
Thank you.
HOLLY FISHER (she/her/hers)
Employee Relations and Legal Assistant
Federal Way Public Schools
253-945-2039 | hfisher@fwps.org<mailto:hfisher@fwps.org>
Federal Way Public Schools | fwps.org<http://fwps.org/>
Follow us on Facebook<https://www.facebook.com/fwps210> and Twitter<https://twitter.com/FWPS210>
[FWPS Logo_no tag_blue]
From: Federal Way School District
Good morning,
Attached is Alex Sheridan's Extension Letter regarding your Public Records Request.
Thank you.
HOLLY FISHER (she/her)
Employee Relations and Legal Assistant
Federal Way Public Schools
253-945-2039 | hfisher@fwps.org<mailto:hfisher@fwps.org>
Federal Way Public Schools | fwps.org<http://fwps.org/>
Follow us on Facebook<https://www.facebook.com/fwps210> and Twitter<https://twitter.com/FWPS210>
[FWPS Logo_no tag_blue]
From: Federal Way School District
Good morning,
Attached is Alex Sheridan's Extension Letter regarding your Public Records Request.
Thank you.
HOLLY FISHER (she/her)
Employee Relations and Legal Assistant
Federal Way Public Schools
253-945-2039 | hfisher@fwps.org<mailto:hfisher@fwps.org>
Federal Way Public Schools | fwps.org<http://fwps.org/>
Follow us on Facebook<https://www.facebook.com/fwps210> and Twitter<https://twitter.com/FWPS210>
[FWPS Logo_no tag_blue]
From: Federal Way School District
Good morning,
Attached is Alex Sheridan's Extension Letter regarding your Public Records Request.
Thank you.
HOLLY FISHER (she/her)
Employee Relations and Legal Assistant
Federal Way Public Schools
253-945-2039 | hfisher@fwps.org<mailto:hfisher@fwps.org>
Federal Way Public Schools | fwps.org<http://fwps.org/>
Follow us on Facebook<https://www.facebook.com/fwps210> and Twitter<https://twitter.com/FWPS210>
[FWPS Logo_no tag_blue]
From: Federal Way School District
Good afternoon,
Attached is Alex Sheridan's Extension Letter regarding your Public Records Request.
HOLLY FISHER (she/her)
Employee Relations and Legal Assistant
Federal Way Public Schools
253-945-2039 | hfisher@fwps.org<mailto:hfisher@fwps.org>
Federal Way Public Schools | fwps.org<http://fwps.org/>
Follow us on Facebook<https://www.facebook.com/fwps210> and Twitter<https://twitter.com/FWPS210>
[FWPS Logo_no tag_blue]
From:
Dear James Kirkes,
On behalf of the Federal Way School District and in response to your public records request dated November 16, 2022, we are contacting you to let you know that the District is searching for records responsive to your request and now estimate providing you an update on the status of your request or an installment of records by February 16, 2024.
Please let us know if you have any questions.
Thank you.
Robert W. Switalski | Public Records Case Coordinator / Paralegal
DIRECT 206.462.6714 | TOLL FREE 800.722.3815
RWS@pattersonbuchanan.com<mailto:RWS@pattersonbuchanan.com>
SEATTLE
PORTLAND
1000 Second Ave., 30th Floor
1050 SW Sixth Ave., Ste 1100
Seattle, WA 98104
Portland, OR 97204
P: (206) 462-6700 | F: (206) 462-6701
P: (503) 200-5400 | F: (503) 200-5401
[cid:image001.png@01DA5B80.87662210]
CONFIDENTIALITY NOTICE: This email message may be protected by the attorney/client privilege, work product doctrine or other confidentiality protection. If you believe that it has been sent to you in error, do not read it. Please reply to the sender that you have received the message in error, then delete it. Thank you.
From: Federal Way School District
Dear Mr. Kirkes,
In response to your public records request dated November 16, 2022, we believe some of the information and/or records you seek can be found at the following website locations: https://www.fwps.org/about-us/contact-us, https://www.fwps.org/departments/school-safety-and-security.
The District continues the process of locating and assembling records responsive to your request, and we now estimate that we will provide an installment of records to you on or about March 1, 2024.
Robert W. Switalski | Public Records Case Coordinator / Paralegal
DIRECT 206.462.6714 | TOLL FREE 800.722.3815
RWS@pattersonbuchanan.com<mailto:RWS@pattersonbuchanan.com>
SEATTLE
PORTLAND
1000 Second Ave., 30th Floor
1050 SW Sixth Ave., Ste 1100
Seattle, WA 98104
Portland, OR 97204
P: (206) 462-6700 | F: (206) 462-6701
P: (503) 200-5400 | F: (503) 200-5401
[cid:image001.png@01DA60E8.58F9DC60]
CONFIDENTIALITY NOTICE: This email message may be protected by the attorney/client privilege, work product doctrine or other confidentiality protection. If you believe that it has been sent to you in error, do not read it. Please reply to the sender that you have received the message in error, then delete it. Thank you.
From: Federal Way School District
Dear Mr. Kirkes,
On behalf of the Federal Way School District and in response to your public records request dated November 16, 2022, an installment of records is available for you and has been uploaded to the following link: J.K. - S&S - 3-1-24 Installment<https://pbfl.sharefile.com/d-se3c74c4ab93b43f6998f5044c2a4c617>.
Please let me know if you have any trouble accessing the records uploaded to the link above.
The District continues to locate and assemble records responsive to your request. We estimate providing a next installment of records to you on or about April 5, 2024.
Please let us know if you have any questions.
Thank you.
Robert W. Switalski | Public Records Case Coordinator / Paralegal
DIRECT 206.462.6714 | TOLL FREE 800.722.3815
RWS@pattersonbuchanan.com<mailto:RWS@pattersonbuchanan.com>
SEATTLE
PORTLAND
1000 Second Ave., 30th Floor
1050 SW Sixth Ave., Ste 1100
Seattle, WA 98104
Portland, OR 97204
P: (206) 462-6700 | F: (206) 462-6701
P: (503) 200-5400 | F: (503) 200-5401
[cid:image001.png@01DA6C04.5A8E86D0]
CONFIDENTIALITY NOTICE: This email message may be protected by the attorney/client privilege, work product doctrine or other confidentiality protection. If you believe that it has been sent to you in error, do not read it. Please reply to the sender that you have received the message in error, then delete it. Thank you.
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Attachments
From: Federal Way School District
Dear Mr. Kirkes,
On behalf of the Federal Way Public Schools District and in response to your public records request dated November 16, 2022, we are contacting you to let you know that the District continues to search for records that may be responsive to your request and now estimate providing an update on your request or an installment of records to you by May 10, 2024.
Please let us know if you have any questions.
Thank you.
Robert W. Switalski | Public Records Case Coordinator / Paralegal
DIRECT 206.462.6714 | TOLL FREE 800.722.3815
RWS@pattersonbuchanan.com<mailto:RWS@pattersonbuchanan.com>
SEATTLE
PORTLAND
1000 Second Ave., 30th Floor
1050 SW Sixth Ave., Ste 1100
Seattle, WA 98104
Portland, OR 97204
P: (206) 462-6700 | F: (206) 462-6701
P: (503) 200-5400 | F: (503) 200-5401
[cid:image001.png@01DA89BA.319B3AB0]
CONFIDENTIALITY NOTICE: This email message may be protected by the attorney/client privilege, work product doctrine or other confidentiality protection. If you believe that it has been sent to you in error, do not read it. Please reply to the sender that you have received the message in error, then delete it. Thank you.
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